Strategic Meetings Management
As corporations strive to tighten spend across the enterprise, purchasing and travel departments seek to consolidate the meetings management process to gain more visibility into meeting spend. Meeting planners must reach these budget goals while still trying to improve their meetings.
Cvent offers a comprehensive solution that allows companies to implement enterprise-wide Strategic Meetings Management (SMM) programs. Cvent’s Strategic Meetings Management solution streamlines the meetings process from the planning and sourcing phases through registration and travel booking. With over 100 customizable reports, Cvent aides the planner in measuring meeting spend. Planners maintain complete creative control over their events; procurement departments can view the costs incurred and implement controls to reign in meeting spend.
Plan, Source, Manage, Measure
Plan/Budget: Streamline the meeting planning process with workflow and policy management, system integration, department calendars and budgeting tools.
Source/Buy: Research cities on the Cvent Destination Guide. Compare venues and service providers on the Cvent Supplier Network, and send them RFPs to receive bids on your event requirements.
Manage/Register: Balance event logistics such as email messaging, attendee management, payment processing, housing and travel.
Measure/Report: Create reports on all aspects of your meetings program, and share key meetings metrics across departments to evaluate meetings ROI.
Meeting Planners
Cvent's software is feature-rich, but is also easy-to-use. Planners can create events on the Cvent system after a single 90 minute online training session.
- Exercise extensive creative control without knowledge of HTML
- Negotiate better deals and evaluate ROI by viewing historical event data
- Compare meeting venues and services on the Cvent Supplier Network
- Request bids from multiple suppliers at once
Travel Management
In many corporations, meetings travel is managed separately from other corporate travel, making it difficult to manage spend. Cvent's system makes meetings travel a part of the larger travel process.
- Cvent integrates with major travel booking tools
- Travel can review the meetings process, but still give creative control to meeting planners
Procurement Departments
Cvent's Strategic Meetings Management Program focuses on providing corporate management with a snapshot of spend across every facet of the meeting planning process.
- Bring site selection, budgeting, registration, payment processing, travel, housing and reporting functionality into one system
- Allow managers to see the big picture, enabling them to streamline the process and identify unnecessary costs
