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Success Stories

About Success for All:

The Success for All Foundation is a nonprofit educational organization committed to developing and disseminating research-proven educational programs to ensure all students—especially those from disadvantaged backgrounds—achieve high academic standards.

How Success for All Uses Cvent:

  • Event lifecycle management
  • Mobile event applications
  • Database management
  • Success For All

    Success for All works with schools throughout the United States, Canada, Guam and the United Kingdom to provide teachers with a curriculum designed to help at-risk students succeed academically. To achieve this, the Foundation holds an average of 20 events each year aimed at training field staff and administrators from participating schools. Most of the Foundation’s conferences attract between 125-180 attendees, but its largest conference, the Experienced Sites Conference, draws over 800 attendees.

    “Cvent makes our event planning process better in ways we didn’t even expect. We are more productive as a staff and our attendees are happier at our events.”

    - Kenly Novotny, Field Support Manager

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    saved per hotel room

    hours saved per event

    dedicated staff member

    The Problem

    Success for All used to rely solely on tedious, labor-intensive processes to run its events. The Foundation kept track of contacts in its own database and mailed invitations and bulky 15-page event brochures to invitees—all over the U.S. as well as Guam and the UK. Once attendees mailed or faxed back their event registrations, the 10-person staff at Success for All had to manually enter the registrations into their database.

    What They Wanted:

    • An automated method to process online event registrations
    • A free site to search, compare and bid on multiple venues
    • A way to increase engagement and interaction while onsite

    "The database grew too large and cumbersome. Manual entry created a lot of room for error. Records would get lost or be inputted incorrectly, and it was ultimately unreliable."

    - Kenly Novotny
    Field Support Manager

    The Platform Solution

    Cvent offered Success for All a complete solution for planning its events from start to finish. With Cvent, Success for All could find an affordable venue, market its events, build online registration websites, engage attendees during the event and collect post-event feedback.

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    What they got

    • An online, all-in-one event management platform
    • Mobile app engagement live at events
    • Affordable, online event sourcing solutions

    Finding Venues

    By working with Cvent’s Supplier Network, Novotny eliminated time-consuming phone calls and email exchanges while broadening the scope of destinations and venues she receives requests for proposals from—ensuring Success for All gets the best deal possible.

    "I love how I can quickly assemble information on different properties from different cities. We don’t have to compile data, make 1,000 phone calls and negotiate. Hotels just respond to our RFPs with all the information we need."

    - Kenly Novotny
    Field Support Manager

    View Supplier Network Features

    Eliminating Manual Registration

    With Cvent’s Event Management tool, Novotny and team saved over 65 hours of time per event. Instead of mailing and recording event registrations and sending large information packets, all invites and event details were online. Through Cvent registrant reporting, the team could see which sessions were most popular and use that information for planning successful events in the future.

    "Most people were already performing day-to-day tasks like banking and shopping online, so we needed to keep pace by moving our registration online too."

    - Kenly Novotny
    Field Support Manager

    View Event Management Features

    Going Mobile

    With the prevalence of mobile smartphone usage increasing among attendees, Success for All decided to add a CrowdCompass mobile event app to its New Leaders Institute event. As a result, the foundation cut down on printed materials and allowed attendees to access event information and complete session evaluations right through their mobile devices. Evaluations completed through the app were then immediately available in Cvent, which was a huge convenience for Novotny and team.

    "We are really looking forward to promoting the app and using it to the fullest extent at future events. It’s an incredibly helpful tool for our attendees and for our staff."

    - Kenly Novotny
    Field Support Manager

    View CrowdCompass Features

    The Results

    While it used to take several days and multiple employees to manually mail out event invitations, now with online registration, it’s a one-person job that takes a few hours. Success for All’s CrowdCompass app has modernized the Foundation’s events. Attendees access event information right on their phones without having to carry around large information packets, and the Foundation can spend more time analyzing its post-event feedback instead of just inputting it into a spreadsheet. The Foundation’s entire event planning lifecycle—from booking the initial venue to collecting feedback—is more efficient with Cvent.

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