15th Hawai`i International Summit on Preventing, Assessing & Treating Trauma Across the Lifespan


Questions & Answers

Question: When and where will this year's Summit be held?
  • The conference will be held at the Hawai’i Convention Center in Honolulu, Hawai’I, located at 1801 Kalakaua Ave, Honolulu, HI 96815
  • The conference starts with sessions Monday afternoon at the Beginner level of information, and progresses through Intermediate to Advanced sessions. The Summit is from Monday, April 16-Thursday, April 19.
  • Some of the workshops on Monday & Tuesday require a separate fee, please select the sessions for your agenda carefully. 
Question: Who should I contact for questions about the IVAT/Ho’Omaluhia 2018 Summit?
Question: How much is registration?
  • The full listing of Summit registration fees can be found on the fees page.
  • Early bird rates apply until February 15, 2018
  • Advanced rates apply until March 15, 2018
  • Registration closes on April 1, 2018. Onsite rates will apply after this date.
Question: Are there any discounts available?
  • Yes! Early Bird discounts are available to all attendees!! Register early!!!
  • We offer discounts for our Service Members, students, presenters and groups of 5 or more. Please email ErychaB@ivatcenters.org with any questions regarding discounts.
  • You can volunteer during the conference to earn discounted registration fees. Please contact Paola Grolli-Cole to get started with your volunteer application at PaolaG@ivatcenters.orgAll volunteers must register through our website registration process.
Question: Can I register for the entire group?

Yes! One person can register their group! You must register all group members at once in order to take advantage of our group rates.

Please remember to choose all the sessions that your attendees want to go to. The registration is not complete until you accept our Terms & Conditions, hit finish and have a confirmation number.

Enter everyone's individual email address so that they can get updated information, such as a session cancellation, badge or payment information. As the group leader, you will receive the same email.

Question: Is lunch included with my registration?

The Networking & Awards Luncheon is ONLY included at NO EXTRA FEE if you purchase the SUMMIT, 2DAY 17 & 19 or 2DAY 18 & 19 option.

Any one can attend the luncheon, the fee is $40.00. You may add this to your package before you check out, or call to have it added, but be advised, there are a limited number of lunch tickets available. Once we are sold out, unfortunately, there will be no additions.

Question: What payment methods do you accept?

We accept credit cards, checks and money orders.

Accepted credit cards are:

  • Visa
  • MasterCard
  • Discover
  • American Express
  • Diner's Club

There is a processing fee of 3% with credit card payments.

Check payments will have a processing fee of $30.

Purchase Orders will have a processing fee of $40.

If you need an invoice sent to you or your Financial Office, please email erychab@ivatcenters.org.

Question: Is there a daily registration rate?
  • Yes, one-day conference registration is available. Please note that your registration is valid only for sessions and events on that day and badges will be actively checked throughout the conference to ensure that participants have registered properly.

Question: Are there any discounts available?
  • We offer discounts for our Service Members, students, presenters and groups. Please email ErychaB@ivatcenters.org with any questions regarding discounts.
  • Individuals can volunteer during the conference to earn discounted registration fees. Volunteering for 5 hours grants you 1 day of sessions along with a one-time processing fee of $10.00! Please contact Paola Grolli-Cole to get started with your volunteer application at PaolaG@ivatcenters.org .


Question: I just want to attend one session. Is that possible to do without registering for the conference?
  • Individuals wanting to participate in one session must register for a one-day pass for that day; IVAT does not allow unregistered attendees to come to sessions or other conference events.

  • Session presenters, poster presenters, volunteers, planning committee members and staff are required to register. This allows us an accurate count for room placement, and helps to ensure only those registered are in attendance at any given session.

Question: What is the refund policy?
  • Registrations cancelled within 3 business days are subject to full refund, less transaction fees.
  • Registrations cancelled before February 15th are subject to a $75 cancellation fee.
  • Registrations are transferable until March 15. Starting March 15, transfers will not be accepted, and NO REFUNDS WILL BE GIVEN.

  • All cancellations must be sent in writing via e-mail to the conference registrar, Erycha Butler at Erychab@ivatcenters.org. IVAT is not responsible for problems beyond our control such as weather conditions, travel difficulties, health issues, etc. No refunds will be given in these situations if occurring after March 15th

  • There will be no refunds after March 15th.
Question: Where should I stay?
  • IVAT/Ho’Omaluhia is holding a room block at the DoubleTree by Hilton Alana Waikiki and Ramada Plaza Waikiki. Please check our Socio and Hotel tab for more information.
  • Both hotels are half a mile away from the Convention Center.
  • Make your reservations by March 1, 2018. Room blocks are limited; we recommend booking early.
Question: I would like to share a hotel room with someone, but I do not have a roommate. Could the conference organizers assist me?
  • Conference organizers do not match roommates.

Question: Are travel grants made available to participants from developing countries?
  • Unfortunately, we are not in a position to offer such grants

Question: I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?
  • Upon full payment of conference registration fees, the participant may request an invitation letter by emailing ErychaB@ivatcenters.org. IVAT will not supply an invitation letter to unpaid or unregistered participants, and IVAT reserves the right to refuse to provide invitation letters for attendees. Please note that IVAT does not give any further support to the visa application process. Obtaining a visa remains the sole responsibility of the participant. Regular deadlines apply, regardless of whether your visa was granted or not.

Question: Is there funding available to help with travel costs?
  • IVAT is unable to assist with travel costs at this time.

Question: What services are available for special needs and requests?
  • IVAT encourages persons with disabilities to participate in their programs and activities. Please contact Sarah Adams at SarahA@ivatcenters.org no later than March 1, 2018 to request ASL interpreter services or other accommodations for special needs. If you have dietary restrictions, please be sure to mark those on the space provided on the registration form when you register, or notify Erycha Butler at ErychaB@ivatcenters.org.

Question: Will I receive a certificate of attendance?
  • A certificate of attendance is attached to your overall evaluation, sent to you upon completion of the Summit, at the email address you provide upon registration. Please email Patricias@ivatcenters.org if you have not received or are having trouble with your certificate. PLEASE BE ADVISED: the link to your evaluation will EXPIRE. Please access the survey when you are prepared to print. Once it is accessed, you will not be able to click the link a second time.

Question: How can I submit a proposal to present a workshop at the Summit?
  • We are no longer accepting proposals and cannot honor requests for late submissions.

Question: When will I be notified if my presentation is accepted?
  • Notices with accepted presentations will be sent by the end of December 2017.
  • Confirmation emails are sent by Cacao Buck at CacaoB@ivatcenters.org
  • If you have submitted more than one presentation, you will receive one letter for each presentation accepted. Please be observant of the title if you have submitted more than one workshop.
Question: How do I confirm my participation in the conference?
  • To secure your place in the Summit program, presenters must register by February 28, 2018. 
  • Proposal submitters should follow these instructions to confirm their session acceptance: Return your signed confirmation letter. Register and pay any fees due. Submit your bio/abstract/AV needs or any other missing information for you and any co-presenters.
Question: Do presenters have to pay conference registration fees?
  • Yes. All conference presenters are required to register for a minimum of the day their session is scheduled.
  • All presenters and co-presenters are required to register by the early bird registration deadline on February 28, 2018.
Question: How do I add a presenter to my session?
  • Any co-presenters should be listed on the submission at the time of application. Co-authors are also to be listed, but either can be added via email, to CacaoB@ivatcenters.org. Co-presenters in attendance must register, however, coauthors not in attendance do not. Your co-presenter is not considered registered until his/her registration fee is paid and you have proof of payment!
  • Names and affiliations will appear in the Summit program exactly as they appear in the confirmation letter you will sign and return. 
Question: I'm presenting a poster; what do I need to know?
  • Posters must be submitted through our website: www.ivatcenters.org

  • You will receive an acceptance letter once our review committee has had an opportunity to thoroughly review your submission.

  • Poster presenters should follow these instructions to confirm their acceptance: Return your signed confirmation letter. Register and pay any fees due. Submit your affiliation or any missing information for you and any co-presenters. Co-authors not in attendance do not need to register. Co-presenters who will be on-site need to register and submit payment.

  • Posters are set up on Wednesday between 12:00pm and 3:00pm

  • All posters must be in trifold poster board format. Tables for trifold poster boards will be provided by the Summit. Your assigned place among the tables will be indicated on a list available in the Program as well as on a sign at the Poster Session. It is recommended that a copy of your abstract (200 words or less) in large typescript should be posted in a prominent place on the trifold poster board. You may be as creative as you wish with the design of your poster presentation. Your poster should be self-explanatory, so that you are free to supplement and discuss various points raised by other Summit participants.

  • Posters are to be removed after the Poster Session, from 7:00PM-7:30PM. IVAT/Honolulu Convention Center are not responsible for removing or storing posters. They will be discarded if left after the session.

Question: What audio-visual equipment is provided?
  • Rooms for all sessions except poster sessions are equipped with a head table or a podium. Laptops, screens, projectors are not automatically included, please let us know your needs and we will do our best to accommodate.
  • We strongly recommend that presenters bring their presentations on a portable drive or bring their own laptop. If you are using a Mac, please bring your adaptor. We cannot guarantee proper connections on any equipment.
  • Wireless Internet access is NOT available. 
Question: Who should I contact for support regarding the mobile app SOCIO for the IVAT/Ho’Omaluhia 2018 Summit?
Question: Do volunteers receive a discount?
  • Individuals can volunteer during the conference to earn discounted registration fees.
  • Volunteers can volunteer for 5 hours to earn a day’s worth of sessions with a $10.00 processing fee!
Question: How do I volunteer?
  • Volunteer roles are filled on a first come, first served basis. 
  • Contact Paola Grolli-Cole, Volunteer Coordinator, at PaolaG@ivatcenters.org for more information.
Question: What do volunteers do?
  • This is a sample of the types of work our volunteers assist with:
    • Monitor sessions 
    • Help with registration
    • Take tickets at meals and other events
    • Help in the office
    • Assist with special events 
Question: If I review proposals, do I get a discount?
  • Sorry, but no. Discounts are limited to volunteers who work onsite at the conference, Service Members and groups. Please email ErychaB@ivatcenters.org for more information.
Question: Where can I sign up to purchase an exhibit booth, mobile app banner, or print ad?
  • Contact Sarah Adams at SarahA@ivatcenters.org.  
  • Registration for our exhibitors to attend any sessions would be a separate fee from the exhibitor’s fee.
Question: My company/organization is interested in exhibiting at the IVAT/Ho’Omaluhia 2018 Summit and/or sponsoring the conference. Who should I contact?
Question: How can my organization become a conference sponsor?
  • Sponsorship opportunities are limited, so act today. To become a sponsor and for more information, please contact SarahA@ivatcenters.org

Question: Can I advertise in the conference program?
Question: What are the costs for exhibiting and advertising?
  • Rates vary, please reach out to us!

Question: What are the Exhibit Fair hours?
  • Tuesday, 7:30 AM–5:30 PM
  • Wednesday, 7:30 AM-5:30 PM
  • Thursday, 7:30 AM-–3:45 PM
Question: When can exhibitors set up?
  • The hours have not been finalized but are expected to be: 
    • Monday, 10:00 AM–4:00 PM 
Question: When is exhibitor move-out?
  • Thursday, 3:45 PM–5:00 PM
Question: Why should I attend the 15th International Hawai'i Summit?
  • Learn New Strategies and Techniques. This year's conference offers more than 70 educational programs and workshops. Return to your organization energized and armed with new and innovative techniques and strategies to benefit you and the demographic you serve!
  • Strengthen Your Network. Learn from the thousands of your colleagues attending the conference as you meet and discuss in between sessions, on the exhibit hall floor, or while exploring Honolulu. You will be able to rely on your growing network of like-minded service providers when you’re back in the office and struggling with a challenging scenario.

  • Connect with Vendors. Get a leg up as you talk with vendors and preview new products and services in the exhibit hall. Nearly 100 vendors will display their services in Honolulu, including local jewelry makers, self-care providers, and much more. 

  • Join the Planning Committee! Newer members, you're not alone. Our Planning Committee is a diverse group of people wanting to help coordinate our next Summit, review and score submissions, suggest speakers to invite or topics to focus on, chairing a workshop or other on-site help. Contact CacaoB@ivatcenters.org for more information on the Planning Committee.
    Question: I have questions not answered here related to.....

    Registration- ErychaB@ivatcenters.org

    Summit Sponsorship- SarahA@ivatcenters.org

    Abstract/Session submission- CacaoB@ivatcenters.org

    CE's- PatriciaS@ivatcenters.org

    Volunteers- PaolaG@ivatcenters.org