GREAT MEETING FACILITIES
The Omni Shoreham in our Nation’s Capital serves as the home to the 2012 CDC National Cancer Conference. This is your opportunity to present your products and services to cancer prevention and control leaders and influencers who are impacting our society’s present and future!
WHY EXHIBIT?
• Attendees are eager to learn about your product or service
• Exposure to decision makers in national, state and local programs
• Increase your customer/constituent base
• Premier Cancer Conference in the U.S.
• Poster sessions located in the exhibit hall
• Food functions are located in the exhibit hall
• One full conference registration per organization
• Company listing in Exhibitor Directory given to all attendees at registration
• Meet your target audience face-to-face
• Identification of the latest trends in the industry
SPECIAL EARLY BIRD DISCOUNTS
Act quickly to save money and ensure a good location! Send your contract and full payment by February 28, 2012 and take a 10% discount off your booth space! Online registration link and discount code information will be available soon. Remember, booth spaces are granted on a first-come, first-serve basis.
Booth Space Rates
All exhibit booth spaces for the 2012 National Cancer Conference include: a 10’ x 10’ pipe and draped booth, one identification sign, one draped table, two chairs, one waste basket, a listing in the conference exhibitor directory, one full conference registration and two exhibit hall-only passes.
| Exhibitor Type | Booth Rates |
| For-profit Booth | $1500 |
| Nonprofit Booth | $900 |
| Virtual Booth | $400 |
Virtual Exhibit Hall
With over thousands of visitors to the conference website, listing your product or service in the Virtual Exhibit Hall is an easy way to reach your target market. For a small fee, your company can be listed in the 2012 CDC National Cancer Conference’s Virtual Exhibit Hall. Send your company logo, a short description of your company/products, a link to your website, and representative/company contact information. Receipt of your logo will constitute permission to use it on the conference website. The CDC nor the conference sponsors, partners and/or planning committee members do not endorse or recommend the vendors and provides the Virtual Exhibit Hall as a resource only.
Exhbit Space Location
Identify your first three choices of booth location (by booth number) on your application. If you have any questions about the exhibit area or booth arrangement, please contact The DESA Group.
Every effort will be made to assign all booth locations in accordance with each exhibitor preference. Assignments will be made on a first-come, first-serve basis, based on the receipt of the completed exhibitor application and payment of booth fees.
TENTATIVE EXHIBITOR SET-UP
All booths and materials must be set up by Monday, August 20, 2012 at 9:00am-4:00pm, or they will be removed from the floor at the exhibitor’s expense and space will be forfeited.
TENTATIVE EXHIBIT DAYS/HOURS
Tuesday, August 21, 2012, 7:30am-5:00pm
Wednesday, August 22, 2012, 7:30am-5:00pm
Thursday, August 23, 2012, 7:30am-12:00pm
TENTATIVE EXHIBITOR DISMANTLING
Thursday, August 23, 2012, 12:00pm - 4:00pm
Dismantling must not start prior to the close
Official General Service Contractor
Service manuals are mailed approximately 60 days prior to the show. Please read all information contained in the service manual. Shipping and handling of show materials, furniture, labor, drayage, electrical, signs, audio/visual and other booth furnishings may be ordered. All charges for additional services are the sole responsibility of the exhibitor.
Exhibitor Appointed Contractors (EAC) or Install/Design Companies
Exhibitors who choose to use booth assembly or dismantle labor other than those provided by the Official General Service Contractor must notify The DESA Group, the exhibit managers, and the Official General Service Contractor at least 30 days in advance of the first day of move-in (Monday, August 20, 2012) AND SUPPLY THE NECESSARY CERTIFICATES OF INSURANCE. Exhibitors using non-official contractors are required to supply such contractors with all necessary information regarding installation and dismantling, material handling, exhibitor rules and regulations. Neither the decorator nor The DESA Group is required to supply an Exhibitor Service Manual to non-official service contractors. However, EACs must comply with all DESA Group and facility rules and regulations.
Booth Construction
Standard booths are limited to 8’ background drapes and 3’ side drapes.
Maximum height of inline exhibits is 8’ and may extend only 5’ from the back wall. The remaining 5’ must not exceed 4’ in height.
The maximum height of island booths is 16’. Island booths must allow access and sight lines from all four sides.
The DESA Group has made arrangements in order to ensure compliance of Fire Marshall rules/guidelines and to create a visually appealing tradeshow floor. Costs for these arrangements are included in your exhibitor fees. Please note, The DESA Group reserves the right to inspect exhibit booths for compliancy. Any additional needs to meet compliancy will be charged to the exhibitor.
One full conference registration will be provided to each exhibiting organization at no additional charge. Two exhibit hall-only passes per 10’ x 10’ booth will also be provided, without charge.
Additional exhibit hall-only passes will be available for an additional fee. The Badge Request Form and an “All Sessions” Conference Registration Brochure will be sent to exhibitors upon receipt of signed contract and payment.
Exhibit registration ends Wednesday, August 1, 2012.
Click here to register.
