2014 National HBCU Week Conference

Questions & Answers

Question: What are the requirements for using Conference space to conduct meetings?
Answer: If space is available, those seeking approval to use conference space should send the meeting agenda, contact information and participant attendee list to oswhi-hbcu@ed.gov for review and approval. It should be noted that all requests cannot be honored and any approved meetings will not be advertised in any manner by the conference support team.
Question: Will there be available Wi-Fi or outlets for computer set up during sessions?
Answer: Wi-Fi will be made available for guest speakers and presenters. Those who require wi-fi to connect personal equipment should contact the Washington Marriott Wardman Park for access codes and fees.
Question: What are dates of the conference?
Answer: Monday, September 22nd and Tuesday, September 23rd
Question: Where is the official location for the conference?
Answer: Washington Marriott Wardman Park, 2660 Woodley Park, NW, Washington, DC 20008
Question: Is there a cost associated with this conference?
Answer: There are no conference fees to attend this annual convening.
Question: Is on-line conference registration required for attendance?
Answer: Yes
Question: Is parking free for conference attendees?
Answer: No
Question: Where can I find the conference agenda?
Answer: Revisit your conference registration confirmation email for the conference agenda.
Question: When will the President's Board of Advisors on HBCUs have their board meeting?
Answer: They conduct an open meeting on September 24, 2014 from 9:00am-2:00pm at the Washington Wardman Park.
Question: How do conference attendees or participants reserve Hotel room?
Answer: Call (202) 328-2000; or reserve on-line at https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11272335 or revisit your online conference registration confirmation email for the link.
Question: What is the hotel group rate at the hotel?
Answer: $209.00 plus applicable hotel and room tax
Question: What is the hotel reservation code for the group rate?
Answer: Yes, 2014 National Historically Black Colleges and Universities Week Conference
Question: Is there a deadline for Hotel Reservations at the group rate?
Answer: Yes, hotel room reservations should be made by Monday, September 1, 2014
Question: If I have to cancel my attendance, should I also cancel my hotel reservation?
Answer: Yes, it is your responsibility to cancel your room reservation.
Question: Are shuttle services available?
Answer: Shuttle service from Woodley Park Metro to the Washington Marriott Wardman Park is available daily. Details will be provided in final conference details.
Question: How does the waitlist work?
Answer: Once, we reach capacity all individuals will be placed on a waitlist. When space becomes available, those waitlisted individuals will be sent an automatic message stating that they are now registered to attend.
Question: How do I become a volunteer?
Answer: Register online to become a volunteer.
Question: Do volunteers receive meal vouchers?
Answer: It is likely that all volunteers will receive a meal voucher.
Question: What do volunteers do?
Answer: Duties include, but are not limited to: monitor room capacity, conduct registration, escort VIPs, take notes during sessions, and provide directions to room locations and answer conference related questions.
Question: Will there be a volunteer meeting?
Answer: Yes, we typically host an on-site volunteer meeting and walk-through one week prior to the conference.
Question: If I am a federal employee, do I have to take leave to volunteer?
Answer: This is a federally sponsored meeting, but you should follow your agency’s guidelines for volunteerism.
Question: Do volunteers have access to sessions?
Answer: When not assigned to a particular duty station, volunteers are welcome to attend the sessions.
Question: How do I become a conference Exhibitor?
Answer: Complete the Exhibitor application found on the Conference Registration site.
Question: Who is eligible to exhibit?
Answer: Exhibitors must represent individuals/organizations that provide products/services to institutions of higher education, their faculty, staff, students and the communities they serve. WHI-HBCU reserves the right to reject any organization applying for exhibit space.
Question: Is there an exhibitor fee?
Answer: No.
Question: When is the Exhibitor Application due?
Answer: July 15, 2014
Question: When will I find out if my application to exhibit is approved?
Answer: On or Before August 15, 2014
Question: What electronic device/set-ups are allowed?
Answer: Set-up, show time, shipping and breakdown information will be provided to Approved Exhibitors on or before September 15, 2014.
Question: Do exhibitors have access to sessions?
Answer: Yes.
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