2017 Oil Spill and Ecosystem Science Conference

Presentation Guidelines

Poster Guidelines

All Poster Sessions will take place in Elite Hall in the Hyatt Regency New Orleans Hotel. The room will be available for you to hang your poster in advance between 1:00PM and 6:00 PM on Monday, February 6.
The session time and date listed above is the time when you are asked to be present at your poster to answer questions.
Set up for posters begins at 1:00pm on Monday, February 6.
Posters will hang in Elite Hall at the Hotel from Monday afternoon through the duration of the conference. Elite Hall is on the first floor of the hotel.
Posters must be removed by noon on Thursday, February 9. Any Posters not removed by their presenters at this time will be discarded.
Poster size should be no more than 48in high x 48in wide. Posters larger than 48in high x 48in wide will not be accepted at the conference.

The Hyatt FedEx is offering its printing services to poster presenters. Click here to order printing services.

Poster Size & Material/Pricing/Due Date:

Option #1

36 inches x 48 inches indoor gloss print material - $69.95. Orders must be made by Jan. 20, 2017 to receive the special pricing and must be made through the link. Any orders created/submitted after Jan. 20^th will be at normal price structure. Pricing is for the poster print only (no mounting or lamination).

Option #2

24 inches x 36 inches indoor gloss print material - $39.95. Orders must be made by Jan. 20, 2017 to receive the special pricing and must be made through the link. Any orders created/submitted after Jan. 20^th will be at normal price structure. Pricing is for the poster print only (no mounting or lamination).

Oral Presentation Guidelines

All presentations must be uploaded in the Speaker Ready Room by 6pm the day before your Session if you have a morning presentation or by 12noon the day of your Session if you have an afternoon presentation.

Speaker Ready Room location and schedule will be posted at a later date.

You will NOT be able to upload your presentation in your Session room, so if your presentation is not loaded in the Speaker Ready Room by the times listed above it will not be available for your talk.

We advise that you upload your presentation the day before your session to avoid lines and ensure your presentation is uploaded in time.

It is best to upload your presentation on-site to ensure proper formatting. However, you do have the option to email your presentation ahead of time to gulfconference@oceanleadership.org.

The deadline for emailing presentations ahead of time is Thursday, February 2 at 11:59pm Pacific time. Presentations received after this time will not be accepted and must be uploaded on site.

Please be sure that you receive an email confirming receipt of your presentation.
Maximum presentation size to email is 20MB.
You must include your Control Number, Session Number, Date and Time of talk in the email.