2018 Corn Utilization and Technology Conference Exhibitor Rules and Regulations

  1. The arrangement for the space and privileges granted herein, or any part thereof, cannot be assigned, sublet or otherwise disposed of without the consent of the National Corn Growers Association (NCGA) hereinafter referred to as the 2018 Corn Utilization and Technology Conference (CUTC).
  2. No persons other than the exhibitor's employees may exhibit or solicit business in the assigned space.  Advertising and solicitation of orders by persons not registered to exhibit at the CUTC is not permitted.  No exhibitor is permitted to show goods or services other than those manufactured or provided by his firm in the regular course of business.  Exhibitor representatives may not enter the exhibition earlier than two hours before scheduled opening, except for set-up. They may not remain in the exhibit hall longer than one hour after the closing each day.
  3. CUTC will employ security to take reasonable precautions for safeguarding the exhibitors' property. Neither CUTC, NCGA, the Sheraton Westport Chalet Hotel, or employees or agents thereof will be liable for loss or damage to property of the exhibitor or his representative from theft, fire, accident, loss in transit or other causes.  Notwithstanding the above, exhibitors should check with CUTC regarding items requiring special security.  
  4. Exhibitor shall assume all liability for damage to exposition facility by reason of its exhibit.  Each exhibitor shall provide a Certificate of Insurance to CUTC prior to being allowed on the trade show floor for set-up as a requirement of participation in this convention.  Exhibitor agrees that the CUTC, NCGA, Sheraton Westport Chalet Hotel, and their respective officers, directors, employees and agents are not responsible for any damages or charges imposed for violation of any law or ordinance whether due to exhibitor or agent of exhibitor.  Exhibitor agrees that at the conclusion of the convention, exhibitor shall surrender the space occupied in the hotel in the same condition it was in at the commencement of move-in.  Exhibitor agrees that it is responsible for the defense and payment of any and all claims, demands and suits on account of any alleged injuries, death or other loss by individuals, or damage to property or other loss, to any party occurring in the convention center area or elsewhere because of the acts or omissions of the exhibitor, its employees or agents, licensees, guests or contractors.  Exhibitor shall indemnify, defend and hold harmless CUTC, NCGA, Sheraton Westport Chalet Hotel, and their respective officers, directors, employees and agents and each of them against and from any and all losses, costs, damages, liability, or expenses (including attorney's fees) arising from or by reason of any accident, bodily injury, property damage or other claims or occurrences to any person, including exhibitor, its employees and agents, or any business invitees, arising out of or related to exhibitor's occupancy or use of the exhibition premises in the hotel, including storage and parking areas.
  5. CUTC reserves the right to determine the eligibility of any company, product, promotion or part thereof that in its opinion is not in keeping with the character and purpose of the CUTC. Exhibitors shall not make misleading claims.  Product samples distributed at the trade show must be pre-approved.
  6. Exhibitor booth location preference will be considered on a first-come, first-served basis. However, CUTC will be the sole assignor of the exhibitor's booth location.  In the event of conditions beyond its control, CUTC reserves the right to rearrange the floor plan and relocate any exhibit upon consultation with said exhibitor.
  7. Exhibits must be arranged so as not to obstruct the general view or hide other exhibits. Except for islands and by special permission, exhibitors may not erect a back wall higher than 8' or side higher than 3'.  Side walls shall not extend more than 4' from the back of the booth.  
  8. The exhibitor is entirely responsible for the leased space and agrees to reimburse CUTC for any damage to the booth floors, walls or equipment.  All food and product samples to be distributed at the show must be approved by CUTC in advance.  All materials must be flameproof.  No flammable or toxic fluids or substances may be used or shown in the hall. Smoking and balloons are prohibited in the hall.
  9. Any additions or improvements to space other than standard equipment shall be at the exhibitor's expense, subject to approval by the CUTC. Furniture, material handling and equipment may be obtained through the official decorator. Any electrical or audiovisual needs may be obtained through the hotel. Electrical wiring must comply with fire department and underwriter rules.
  10. Exhibitors shall be responsible for maintaining booth noise so as not to interfere with the normal display and conversation of other exhibitors.  CUTC reserves the right to restrict exhibits which because of noise, method of operation or any other reason become objectionable. Exhibits, which in the opinion of CUTC, detract from the general character of the exhibit as a whole will be prohibited.  This reservation includes persons, things, conduct, printed matter or anything of a character that CUTC determines is objectionable.  In the event of eviction, CUTC is not liable for refunds.
  11. The aisles, passageways and overhead spaces remain strictly under control of CUTC.  No signs, decorations, banners, advertising matter or special exhibits will be permitted in these areas. Exhibitors may not hang overhead signage/materials from the ceiling.  All exhibits and activities must be confined to the leased exhibit space.  Signs or products shall not be displayed in such a manner as to obstruct the view, cause injury or interfere with the display of other exhibitors.  Obstruction of the aisles is strictly prohibited.
  12. If NCGA should be prevented from conducting the CUTC, cannot permit the exhibitor to occupy this exhibit space due to circumstances beyond its control or determines not to offer the CUTC at its sole discretion, the CUTC will refund the exhibitor the amount of the rental fee paid with no further obligation or liability to the exhibitor.  In all circumstances, CUTC shall notify the exhibitor at the earliest date possible of the circumstances preventing the CUTC from being held.
  13. Exhibit hall admission is by official badge only.  Exhibit personnel must wear CUTC exhibitor identification badges while on the exhibit floor.  Exhibitors receive one complimentary exhibitor registration for the first 10' x 10' exhibit space.
  14. At the expiration of this agreement, the exhibitor shall surrender possession of the exhibit area to CUTC.  All booth items not arranged for after 6:00 p.m. on closing day of the show will be disposed of or handled at the official decorator's discretion at the exhibitor's expense.
  15. Installation must be complete at time specified in exhibitor manual.  Otherwise space will be released without refund.  The exhibitor agrees to not dismantle, pack or remove any part of his exhibit until the close of the exhibit hall as published.
  16. These regulations are a part of the contract between the exhibitor and CUTC, and are formulated in the best interest of the exhibitor.  CUTC requires full cooperation of the exhibitor in observing these regulations.  Points not covered in this contract are subject to the decision of CUTC.  Exhibitor acknowledges that CUTC may amend such rules and regulations at any time. CUTC shall provide exhibitor with notice of such amendments.
  17. Violations of any of these Rules and Regulations on the part of exhibitor, its employees or agents shall, at the option of CUTC, constitute cause for CUTC to terminate this Agreement, expel exhibitor from the show, and exhibitor shall forfeit all fees paid to CUTC.



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