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All refund/cancellation requests must be provided in writing and email to iccreg@ieee.org by Tuesday, 23 April 2019. An administration fee of US$100 will be charged for each refund.
All requests for registration transfers must be provided in writing and email to iccreg@comsoc.org by Monday, 6 May 2019. Registration rate difference will apply depending on the membership status of the new registration. All transfer requests received AFTER 6 May will be charged an additional US$100.
PRESENTER SUBSTITUTION PROCEDURE: If no co-author is available to present at the conference, the TPC Chair can grant permission in some extreme cases to have the paper presented by a qualified substitute presenter. If you need to make such a request, please fill out a Substitute Presenter Form no later than Friday, 11 May 2018. A copy of the form goes directly to the TPC Chair for approval. After 11 May, the substitute presenter will be imposed an additional $100 and possible additional fees depending upon the new registrant's membership status for each request.
REGISTRATION TRANSFER POLICY: All requests for registration transfers must be provided in writing and email tom.a.torres@comsoc.org by Monday, 6 May 2019. Registration rate difference will apply depending on the membership status of the new registration. All transfer requests received AFTER 6 May will be charged an additional US$100.
If an author or co-author is NOT available to present the paper at the conference, the TPC Chair can grant permission in some extreme cases to have the paper presented by a qualified substitute presenter. If you need to make such a request, please fill out a Substitute Presenter Form no later than Monday, 6 May 2019. A copy of the form will go directly to the TPC Chair for approval.
Please note, it is IEEE's policy to only issue Visa Assistance to Speaker, Authors, Committee Members, and Attendees paid in FULL.
If you request a letter for acquiring a VISA, the conference admission price will be required in advance of the letter. If you request a refund after a VISA letter is issued, the proper authorities will be notified that you no longer intend to attend this conference.
Please complete a Comsoc Visa Assistance Request in order to receive a Visa Assistance Letter. Letters are sent as PDF email attachments.