2019 Texas Regional HIMSS Conference


Questions & Answers

Question: How do I register to attend and what is the cost?

At the bottom of every page on this website is a registration button you can click to begin the process. You can also select the Register link from the left hand navigator. Please refer to the Fees page for details on pricing and deadlines. 

Question: What is the agenda for the conference?

Please refer to the agenda link in the left hand navigator.  

Question: How can I find out what other organizations are attending?
  • Select the “Attendees” tab from the left hand navigator. This will bring up a list of attendees and their associated organizations. LinkedIn and Twitter information is included if provided during registration. 
  • To see which Speakers will be presenting at the conference see the "2019 Keynote Speakers" and "Speakers" tab. You can read more about each speaker as well as follow them on social media and send them an email directly from the website. 
  • For exhibit and sponsor attendees, please see the "Sponsors" tab. If a company will have a booth in the exhibit hall, the booth number will be next to their name. 
Question: Where in the Renaissance Austin hotel will the conference events be held?

The education sessions will be in the following rooms:

  • Pecos
  • Sabine
  • San Antonio
  • Trinity

Keynote sessions:

  • Trinity room

Refreshments/Food and Exhibits:

  • Rio Grande Exhibit Hall
Question: When can I visit the Exhibit Hall?

Monday, March 25th:

  • 11:30 am- 1:00 pm
  • 2:50 pm - 4:00 pm
  • 4:50 pm - 7:00 pm

Tuesday, March 26th:

  • 8:00 am - 9:30 am
  • 11:20 am - 1:00 pm
Question: Will there be a mobile app for the 2019 Conference?

Yes, info will be emailed out once the mobile app is available. 

Question: What kind of attendance are you expecting and does that include vendors?

We have been averaging over 600 people for several years including sponsors.  The previous event held in Dallas this past April, 2018 had 700 registrations.  All names of registered attendees are available on the event website in real-time.

Question: How do I register for a booth or other sponsorships?

Click on the “sponsorship opportunities” link in the left hand navigator. You can review the various options, review the exhibit brochure pdf, and pull down an Exhibit Hall floor plan. When you click on “register” you will be taken to a page where you can indicate you want to be an event sponsor. Each succeeding page will request information. By the third page, you will see a list of exhibitor, mobile app and advertising sponsor options. For the exhibitors, when you select premium or standard booth there will be a drop down menu which will indicate which of those booth spaces are still available. For all other sponsorship types you will see the remaining number of those sponsorships available and you can indicate the quantity you would like.

Question: Are there any conference passes included with either the exhibiting sponsorships or the mobile and advertising sponsorships?

When you register as a sponsor, you get one or more complimentary conference passes to the conference depending on the sponsorship level. Additional sponsor attendees must be registered as guests at a cost of $225 per guest and can be added to your sponsorship package during the registration process.

Question: What are the exhibitor setup and dismantle dates and times?

The exhibitor instructions are published in the Freeman Exhibitor Instructions Manual.

Question: Will exhibitors need to order electric and carpet?

The exhibit hall is carpeted, so you only need to order electricity and wired internet if needed.  Exhibitor Instruction Kit provides all the answers.

Question: What is the process for payments of conference registrations, exhibits, and sponsorships?

Online payments may be made via all major debit/credit cards on this event website.  

Question: What is the cancellation policy?
Answer: Attendees can find the refund policy published on the Fees page.
For Sponsors all sales are final.