2020 South Conference

Theater & Technical Information
Prepared by Tanya Harper
 – Production/Lighting Director

Email: tanya.harper@uky.edu 

Phone: 859-2574776

We look forward to your visit to our campus.  Our technical and design team is in the process of preparing for an outstanding week of rehearsals and performances.  We have designed a number of documents to help us organize your technical needs.  Please download all of the information and share it with members of your technical team.  If you have any questions please contact me using the information above.  Our goal is to ensure that you have a safe and enjoyable experience at the conference.  We request your help in making the tech experience run smoothly by meeting all posted deadlines. Thank you.       

 

 


Tech Information for Adjudication


The Adjudication and the Gala Concerts will be held in the Singletary Center for the Arts Concert Hall. The Singletary Center for the Arts boasts three different event spaces, the Concert Hall constructed in 1979 and renovated in 2006, seats 1467.  For your safety and to prevent costly damage to theater equipment, please rehearse using the stage dimensions prior to arriving at the conference.

DanaRogersPhoto_UKCFA_Web-SingletaryCH

Spacing/Technical Rehearsals:

A spacing/technical rehearsal for all participants in the Adjudication Concerts will be scheduled between during the day of the scheduled of the concert in which the dance is scheduled to be performed. Each dance will be given 20 minimum allowed minutes onstage to set an audio level, adjust the light cue levels previously programmed, and to space and run the dance. The schedule is very tight and will be strictly followed.

All dances will be given the same amount of time for technical rehearsals. Schools are expected to arrive 30 minutes prior to their scheduled time to receive instruction about how the rehearsal will proceed as well as other pertinent information particular to the Host Institution. Schools that miss their technical rehearsal must contact the Conference Coordinator immediately; the Conference Coordinator will contact the Executive Committee representative. Tech directors and their crews do not have the authority or obligation to re-schedule technical rehearsals. The Conference Coordinator and Technical Director are under no obligation to provide an alternate technical rehearsal or performance time to accommodate Institutions that miss their scheduled technical rehearsal.  Schools that miss their technical rehearsal should expect only lights up and lights down cues for their performance, or their previously loaded cues if they were sent in advance.

Stage Manager/Technician:

Each participating college/university must provide a person who will be responsible for all technical elements and for calling all cues for each dance in rehearsals and performances for the Adjudication and Gala concerts.  Cues will be called from the control booth in the back of the house.  Dances with props and scenery may require a stage technician and a stage manager.

General Policies & House Rules:

Food/Drink  - Food and drink (except water) are not allowed inside the dressing rooms, on the stage, or inside the auditorium.  Food and drink are allowed inside the Green Room or outside the building ONLY. 

Smoking – Smoking is not allowed inside any area of the facility.  Smoking is permitted outside, 20 feet away from the facility, ONLY. 

Flammable Material – No flammable material such as bunting tissue paper, crepe paper cardboard, etc. will be permitted to be used for decorations.  All materials used for decorative purposes must be treated with flame proofing and approved.  Pyrotechnics or fire usage (including candles and incense) will not be permitted.

Aisle Lights – For safety reasons, the aisle lights in the auditorium must remain on at all times during all rehearsals and performances.

Standing Room Only (SRO) – Standing room does not exist within the auditorium.  No one is permitted to stand or sit in the aisles so as to impede evacuation or the smooth flow of patrons entering or exiting the auditorium.

Performers’ Entrance – All performers and event personnel must enter the facility through the door marked “Stage Door.” It is located next to the loading dock, between Patterson Drive and the Singletary Center. (Next to the Fine Arts Building.

Security – Do not leave valuables unattended at any time in the dressing rooms, Green Room, backstage area, or auditorium. The University of Kentucky will accept no liability for lost or stolen items.

Scenery and/or props—The institution and its Stage Manager/Designer bringing scenery and/or props are completely liable and responsible for damages to personnel, space, or equipment that might be caused by the scenery or props.  The Conference Production Stage Manager may refuse the installation or use of any scenery or props that s/he considers to be unsafe.  Nothing may be nailed or screwed into the stage floor or wings.

Personal Conduct – Be on time. Be responsible for your personal and collective belongings. There will be many people moving to various areas of the campus in short periods of time.  Be respectful to all whom you encounter.

Stage Specifications:

  1. Performing space dimensions Approximately 40' wide x 30' deep x 25' tall
  2. Crossover -Yes, but it's a wide (left to right) space
  3. Projections - No
  4. Wings - 4 wings approximately 7' deep 
  5. Main Drape - Maroon, fixed opening of 40'
  6. Scrim - no
  7. Cyclorama - no, black velour curtain
  8. Floor - Black Harlequin Marly Dance Floor over hardwood flooring
  9. Other Limitations – no rigging

Please note:  No rosin, talcum powder, glycerin, lotions, or other similar substances may be used.  Shoes that could potentially damage the dance floor surface, such as hard-soled shoes, painted shoes, or jazz tennis shoes, may not be worn.  Tap shoes may be worn as long as the screws are tightened.

Dancers should rehearse within the stage dimensions prior to the conference to avoid dancer injury and damage to theater property.

Rigging and Flying:

There are no resources for flying scenery.

Soft Goods:

The legs and borders are black velour.

Lighting:

Maximum number of cues, including opening and closing cues:  10

Control Board:  E.T.C. Ion Control Console

A Ground Plan is available for download on the DEADLINES/FORMS page.

A complete dance light plot will be utilized comprised of low, medium, and high sidelight; backlight; diagonal backlight; front light; down light “pools”; and cyclorama color washes.  The light plot is available for download on the DEADLINES/FORMS page.

Color changes will be possible in the low (“shins”), mid (“waists”), and medium (‘heads”) sidelight. Schools must provide all gel for these changes. These materials should be presented when a school registers.

The Magic Sheet ACDA 2020 LIGHTING MAGIC SHEET is a simple graphic representation of the light plot, with the numbers showing where a specific channel within a wash hits the stage (or originates, in the case of the side lights). Each box represents the stage as viewed from the house, with the bottom of the box being downstage. The numbers next to the wash name represent its color: L = Lee Filters color and R = Roscolux color. N/C means No Color and C/C means Color Change – all schools must bring their own color for the low heads, mids, and shins (color frame size is 6.25” x 6.25”). The Magic Sheet is available for download on the DEADLINES/FORMS page.

On the Stage Manager Cue Sheet 2020 ACDA South Adjudication Dance Technical Details Sheet, fill out your color needs and any props or special needs. Filling in when cues are called is optional, but helpful.  The Stage Manger Cue Sheet is available for download on the DEADLINES/FORMS page.

Please fill out the Tracking Sheets Light cue sheet LightCueInformationSheet_SouthRegion with your best approximation of the cues you want (with levels in the boxes under the channel #’s). Write all channel levels in every cue – if a channel goes out, write a “0”. Number your cues 1 through whatever in the “Q #” slot.  The Tracking Sheet is available for download on the DEADLINES/FORMS page.

Please adhere to the stated limit for cues for adjudication.

Follow spots are not available.

 


DEADLINE FOR COMPLETED SHEETS​Feb. 3, 2020

Note: Each participating school is responsible for submitting required technical information. Schools that do not submit the required technical information OR contact the host school's TD by the posted deadline are not guaranteed that all lighting cues will be ready by the attending school's designated technical rehearsal.  Attending schools in this situation can opt to select a general warm or cool look or, provided the TD has been contacted and approves, use their technical rehearsal to develop additional cues.  In this case, attending schools may not have time to run their dances fully.

 

Projection:

The space is not capable for projections.

Scenery /Props:

All props and scenic elements are the responsibility of the person acting as the stage manager/technician for each school.  Schools must indicate in online registration the nature of the props/scenery. The Conference Production Stage Manager may refuse the installation or use of any scenery or props that s/he considers to be unsafe or potentially damaging to the theater.

Due to the limited amount of technical rehearsal time available, rigging and flying of scenery will not be permitted. Please note that all scenery must be freestanding and that no equipment will be allowed that could possibly damage the dance floor.

Anyone with special needs should contact Tanya Harper at tanya.harper@uky.edu as soon as possible to discuss what can be accommodated.

Dressing Rooms:

There are four star dressing rooms in two suites. Dressing Rooms A and B form a suite which is separated by a bathroom (toilet, shower, and sink), and Dressing Rooms C and D form a suite in the same way. These rooms can accommodate 1- 4 people comfortably, more as is necessary.   Dressing rooms will be assigned for all technical rehearsals and performances for the Adjudication and Gala Concerts.

The dressing rooms are off both stage left and right behind the stage.

With the large number of participants, it is recommended that you do not leave valuable items unattended

If there are any questions or problems concerning the information in this package, please contact me by email or at the numbers listed above so that they can be answered or solved. Please weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating productions. With these considerations in mind, we hope to have an exciting and productive conference.

Susie Thiel
University of Kentucky, Department of Theatre and Dance

South Conference

Tech Info for Informal Concert

Informal Concert -- Guignol Theatre

The Guignol Theatre can be found via the front entrance of the Fine Arts Building off Rose Street. 

  1. Performing space dimensions Approximately 32' wide x 28' deep x 16' tall
  2. Crossover -Yes
  3. Projections - No 
  4. Wings - 4 wings approximately 7' deep
  5. Main Drape - none
  6. Scrim - black 
  7. Cyclorama - yes, white
  8. Floor - Black Harlequin Marly Dance Floor over Masonite covered plywood
  9. Other Limitations – no rigging

Please note new request/reserve policy below in effect for the first three days of in-region registration.

We are pleased to offer the opportunity for conference participants to present work in an informal concert. Participation through choreography and/or performance in the Informal Concert is open to all registered attendees. Participation is limited to one dance per institution unless otherwise noted.
 
Please submit Informal Concert program information online by Jan. 10, 2020 

 

 All Music is due by Feb. 3. Upload music in MP3 or .wav to your schools folder located on. 

https://drive.google.com/drive/folders/1PD1VxY_4HKmzlBHpTFgYCbQTkN_jt5vK

Please be sure to label songs by dance title. 

 

 

 


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