Be one of the companies to showcase your products and services in our 90,000 square feet of exhibiting space during one of the biggest shows in Nashville, TN. Promote your business to more than 50,000 individuals who attend the weekend's festivities. Our available booth spaces disappear as quickly as those free promotional items you hand out. 


Should the 2021 NWTF Convention and Sport Show have to cancel, NWTF will issue a refund of any booth payments made for 2021 less any deposits due for a 2022 booth. Exhibitors will be given the option to apply all 2021 booth payments to their 2022 balance, as well. 

Current cancellation rules apply if the exhibitor cancels prior to the show or an NWTF official cancellation. Refunds will be made within 60 days from the cancellation.

2021 Booth Prices and Specifications

Our booths for the 2021 NWTF Convention and Sport Show are SOLD OUT.

Contact exhibithall@nwtf.net or call 888-786-3367 to be placed on our waiting list.

Booth size is 10’ x 10’. Standard drapery backs eight feet high, side rail dividers three feet high, booth identification sign, one eight foot table, two chairs and one wastebasket are included in the booth fee. 

Electricity, telephone, internet and carpet are not included in the booth fee. These services will be offered through the show service contractor, The George Fern Company, in the exhibitor service kit. The kit is sent out January 2021.

 


 

Booth prices:


Corner booth (Pink) - $1,180.00

Inline booth (Pink) - $1,080.00

 

Corner booth (White) - $1,150.00

Inline booth (White) - $1,050.00

 

Corner booth (Yellow) - $1,070.00

Inline booth (Yellow) - $970.00

   

To purchase a booth:

Please contact exhibithall@nwtf.net or 888-786-3367

 

2021 Booth balances must be paid in full by October 1, 2020.

 


 

Click here to view the Exhibitor Rules and Regulations

  

Click here to view Vendor Notice regarding infringements and misuse of NWTF's Logos/Marks

 

Exhibitor Move-In & Sports Show Hours

Exhibitor Move-In Hours

TBD

2021 Sport Show Hours

TBD

Additional Information

EXHIBITOR SERVICE KIT

The George Fern Company is the official service contractor for the 2021 show. 

George Fern Company

125 Fernco Dr.

Nashville, TN 37207

(615) 256-0357

George Fern Company will e-mail an Exhibitor Services Kit in January 2021. The kit will include information, ordering instructions, deadlines and rates on the following:

·         Utilities (Phone, Electricity, Internet) – provided through Gaylord

·         Inbound/Outbound Shipping

·         Marshalling Yard Instructions

·         Set-up/Take-down Instructions

·         Maps

·         Carpet and Furniture Rental

ATTENTION EXHIBITORS – The George Fern Company is the exclusive provider of exhibitor services for the NWTF. Additional expense may be incurred by using a tradeshow service company other than the George Fern Company.

 

EXHIBITOR BADGES

You will receive 5 complimentary exhibitor badges per 10’ x 10’ booth purchased.

Additional exhibitor badges can be purchased for $20 each at exhibitor check-in.

Pick up exhibitor badges at exhibitor services.

Exhibitor badges allow you admission into the exhibit hall only. Tickets and name badges for all other convention events and meals must be purchased separately.

 

TRANSIENT VENDOR LICENSE

Exhibitors who receive payment for merchandise or services at their booth at the NWTF convention are required by the state of Tennessee to obtain a permit to conduct business. The permit fee is $112.00. You can download the application for the Transient Vendor License.

For additional information please contact the Davidson County Clerk’s Office at (615) 862-6254 extension 77145.

 

SALES TAX

Exhibitors at the NWTF convention are required to report taxable sales to the Tennessee Department of Revenue. Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue. The tax rate is 9.25%.

For Tennessee tax information call the Department of Revenue at (615) 253-0600.

 

NOTICE

ANYTHING WITH WHEELS AND A MOTOR in an exhibitor booth must be approved by the NWTF. If you are planning to display a vehicle, ATV, motorcycle, etc. in your booth you must contact exhibithall@nwtf.net or call 888-786-3367.

 

2022 BOOTH SELECTION

Exhibitors at the 2021 show have priority to reserve for 2022. Open Sign Ups for New Exhibitors or the waiting list will be on Saturday February 20, 2021 from 3-5 p.m. If you are not able to make Open Sign Ups, we will take reservations, if there is availability or put you on our waiting list starting Tuesday, February 23, 2021. 

Frequently Asked Questions

Q: What comes with my booth?

A:  Booth size is 10’ x 10’. Standard drapery backs 8 feet high; side rail dividers 3 feet high, booth identification sign, one 8 foot table, two chairs and one wastebasket. You will also receive five complimentary name badges per 10’ x 10’ space, each additional badge will be $20. 

 

Q: Is electricity or internet included in my booth price?

A: No, you will need to refer to the George Fern Kit that will be released in January 2021 to order your amenities at a discounted rate.

 

Q: Can I display my ATV, vehicle, or anything with wheels and a motor in my booth?

A: Before you can display it must be approved by the NWTF, and move-in will be determined. If you are planning to display a vehicle, ATV, motorcycle, etc., in your booth, you must contact exhibithall@nwtf.net or 888- 786-3367.

 

Q: When is move-in?

A: TBD

 

Q: How do I book my room at the Gaylord Opryland Hotel?

A: The 2021 NWTF Gaylord Opryland Hotel block will open at a later date to be determined! We have a limited number of atrium and traditional rooms available at a discounted rate. Atrium rooms feature a small patio that overlooks the gardens. Check back for details on booking your room.

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