Overview

Questions & Answers

Question: Do I have to participate all 3 days?
Answer: No. While we hope that everyone attends as much of the meeting as possible, particularly investigators and trainees contributing to federally-funded BRAIN awards, we understand that some schedules simply will not permit complete attendance.


Question: I need to make some changes in my symposium proposal that was submitted for the meeting – how do I handle this?
Answer: Symposia proposals may be edited until 5:00 PM (EST), November 30, 2019. To edit your symposium or any associated information, please log in to the submission website using the email address and password that you created when you initiated submission.


Question: I need to make some changes in my abstract that was submitted for the meeting WITHOUT being considered for a Research Highlight Talk or Trainee Travel Award - how do I handle this?
Answer: Abstracts submitted WITHOUT consideration for a Research Highlight Talk or Trainee Travel Award may be edited until 5:00 PM (EST), March 11, 2019. To edit your abstract or any associated information, please log in to the submission website using the email address and password that you created when you initiated submission.


Question: I need to make some changes in my abstract that was submitted for the meeting WITH consideration for a Research Highlight Talk or Trainee Travel Award – how do I handle this?
Answer: Abstracts submitted WITH consideration for a Research Highlight Talk or Trainee Travel Award may be edited until 5:00 PM (EST), January 31, 2019. To edit your abstract or any associated information, please log in to the submission website using the email address and password that you created when you initiated submission. Any modifications occurring AFTER 5:00 PM (EST) on January 31 can only be made by emailing BrainInitiativeConferences@mail.nih.gov before 5:00 PM (EST) on March 11, 2019.


Question: Is this meeting for me?
Answer: Meeting attendees include federally-funded BRAIN Initiative® investigators and their trainees, additional investigators and trainees working on BRAIN-related projects that might not receive federal funds, federal staff from agencies contributing to the Initiative, non-federal organizations contributing to the Initiative, staffers and members of Congress, the media and members of the press, investigators/officials/organizations from outside of the United States who are invested in BRAIN-related research, and members of the public.


Question: Will sessions be recorded?
Answer: Live-stream and recorded sessions will include the Plenary sessions occurring 8:30 AM - 9:30 AM on April 11, 12, and 13 and 5:30 PM - 6:30 PM on April 11 and 12.  Additional sessions may be​ may be available via WebEx, TBD.


Question: Will speaker slides be made available?
Answer: No.


Question: Will abstracts be made available?
Answer: Yes. All abstracts submitted by 5:00 PM, March 11, 2019, will be included in an abstract booklet. This booklet will be made public and available on-line to all meeting attendees.


Question: Will members of the press be in attendance?
Answer: Yes, members of the press and media will attend the meeting. There will also be a brief press conference during one of the poster sessions.


Question: Are trainees or members of the lab aside from investigator(s) named on the grant allowed to attend?
Answer: Yes! Trainees and other lab members supporting BRAIN-related research are encouraged to attend. There is no limit on the number of trainees (or other members) per lab who may attend the event.


Question: Will travel, lodging, and/or meals/incidentals be covered for meeting participants?
Answer: Investigators receiving federal funding for a BRAIN Initiative® project are expected to use funds from those grants for costs associated with attending the BRAIN Initiative® Investigators Meeting. Federal regulations outline strict parameters for identifying hosted travelers. Hosted travelers will be contacted by the meeting logistics contractor on or before March 1, 2019.


Question: Can I register over the phone?
Answer: No. Registration must occur using the online system or on-site at the convention registration desk to the right of the main lobby of the Marriott Wardman Park starting on Thursday, April 11 at 7:30 AM.


Question: When does registration for the meeting close?
Answer: Registration closes on March 28, 2019 at 11:59 PM. On-site registration will be available starting on Thursday, April 11 at 7:30 AM.


Question: How do I secure a room at the Federal Government Per Diem rate?
Answer:

Marriott Wardman Park
2660 Woodley Road NW, Washington, District of Columbia 20008, USA 

Check-in: 4:00 PM 
Check-out: 11:00 AM

A block of sleeping rooms has been set aside for meeting participants at the Marriott Wardman Park at the prevailing government rate of $253.00; hotel room rates are subject to applicable state and local taxes (currently 14.5%).

Reservations can be made through the hotel's online reservations portal by clicking here. If you prefer to call-in your reservation, you must use the dedicated Group Reservations phone number noted below, to ensure access to our special block rate. Please reference the name of our meeting block, "BrainMeeting” being held at the Marriott Wardman Park. Reservation Toll Free: 1-877-212-5752

All reservations must be accompanied by a first night's room deposit or guaranteed with a major credit card. The hotel will not hold any reservations unless secured by one of these methods. Should you cancel a reservation, your deposit will be refunded if notice is received at least 72 hours (3) working days prior to arrival, and a cancellation number is obtained. Reservations must be received on or before March 30, 2019. Please submit your reservation on, or before, the cut-off date.

Photo ID is required at check-in. Upon check-in, you will be required to present a valid credit card to cover your incidental charges during your stay.

Should you arrive early the hotel will make every attempt to accommodate your check-in. Please review the meeting start and end times below. This may be helpful when making your plans. (times subject to change)

Thursday, April 11, 2019, 8:30 AM - 6:30 PM
Friday, April 12, 2019, 8:30 AM - 6:30 PM
Saturday, April 13, 2019, 8:30 AM - 5:30 PM

Any questions related to hotel reservations/cancellations should be directed to Ms. Tracey David at davidtr@od.nih.gov.




Question: I am driving to the meeting: can you recommend directions?
Answer: Yes, you can find driving directions specifically from your location by going to the Transportation Information section under the Hotel and Travel tab on the event website.


Question: I am driving to the meeting: where can I park and what are the parking fees?
Answer: Overnight Hotel and Guest Parking available at the Hotel.
Parking — $48 per day and valet parking $55 per day

Question: What if I want to change/modify my registration?
Answer: To modify your registration, you will need to locate your confirmation number provided in the email you received shortly after you registered. Please search through all of your email boxes, including junk mail for a confirmation notice from us with the subject line “Registration Confirmed – 5th Annual BRAIN Initiative Investigators Meeting”.

Once you have located this information, return to the event website and go to the first page of the registration process. Once on the page, you will find a link entitled “Already Registered?”. You will be prompted for the email address you would have used to register and a confirmation number. This will bring you to the beginning of your registration. Simply follow the prompts to make the changes/modifications you would like. 



Question: I registered for the meeting but will not be able to attend. How can I cancel my registration?
Answer: Please submit an official request to cancel your registration by sending an email to gfreese@infinityconferences.com. This email should include your full name, confirmation number (if possible), and have a subject line that reads, “Brain Initiative Registration Cancellation”.


Question: I think I registered for the event, but I am not sure how I confirm my registration?
Answer: To confirm your registration, first look through all of your email boxes, including junk mail, for a confirmation notice with the subject line “Registration Confirmed – 5th Annual BRAIN Initiative Investigators Meeting”.

If you are unsuccessful in locating the original email confirmation, return to the event website and go to the first page of the registration process. Once on the page, you will find a link entitled “Already Registered?”. After clicking this link, you will be prompted for the email address you used to register and a confirmation number. Below this prompt, you will find a link to have your confirmation number emailed to you. Please be sure to check your spam/junk folder. However, if you receive an error message, it means that the email address you are providing is not in our system and you will need to either start and complete the registration process, or you may test another email address.



Question: Is there a registration fee for this meeting?
Answer: No, the event itself is complimentary. However, you are responsible for any and all costs associated with your air and ground transportation, hotel accommodations, as well as all meals and incidentals.


Question: Is this meeting open to the public?
Answer: Yes, this meeting is open.


Question: What can I expect from the weather?
Answer: During the month of April, the average high in Washington, DC is 66℉ and the low is 45℉.  The average precipitation is 3.43 inches of rain for the month.


Question: Where is the closest airport?
Answer: The Washington DC area is serviced by 3 local airports:

Ronald Reagan Washington National Airport – DCA (7 miles)
Washington Dulles International Airport – IAD (24 miles)
Baltimore/Washington International Thurgood Marshall Airport – BWI (34 miles)

For additional information, please visit the “Transportation Information” section of the Hotel & Travel tab of our website.

Question: Where is the hotel located?
Answer: Marriott Wardman Park 
2660 Woodley Road NW, Washington, DC 20008



Question: Where is the meeting location?
Answer: Marriott Wardman Park 
2660 Woodley Road NW, Washington, DC 20008



Question: Will there be meals served during the meeting?
Answer: No, meals will not be provided and must be acquired on your own. For dining suggestions, please visit the Dining section under the Dining and Local Area tab on the event website. Please note that outside food and drink may not be brought into the conference center meeting area.


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