PLEASE BE AWARE IN PAST YEARS WE HAVE HAD REPORTS OF TRAVEL AGENTS CLAIMING TO BE WORKING ON OUR BEHALF - THESE ARE UNSCRUPULOUS COMPANIES WHO ARE NOT WORKING FOR THE APP! PLEASE UNDERSTAND THAT WE HAVE NO TRAVEL REPRESENTATIVES WORKING FOR US. PLEASE BOOK DIRECTLY WITH BALLY'S USING THE PHONE NUMBER OR LINK BELOW Where can I stay? Do we get a reduced rate at the host hotel? Bally’s Las Vegas is our host hotel, and the APP reserves a block of rooms for attendees of the Conference. When making your reservation, request rates for The Association of Professional Piercers. By booking in the APP room block you are supporting our event. The APP is able to expand its budgets for Conference instructors, perks, and events when the room block is filled. Staying in the host hotel fosters a bigger sense of community at the event and keeps you close to your “home base” for the week! Please support our Conference by staying at Bally’s! If you plan to stay at the hotel the weekend before or after conference book as soon as possible, weekend rates are subject to availability. The room block reserved for the APP is now sold out. This is record timing for our group. The hotel will do it's best to offer you the lowest available rates through the active block link. APP Reservation link: TAKE ME TO THE BALLY'S APP ROOM BLOCK! Or contact Bally’s at 800-358-8777 LAST YEAR OUR ROOM BLOCK SOLD OUT IN APRIL! The room block reserved for the APP is now sold out. This is record timing for our group. The hotel will do it's best to offer you the lowest available rates through the active block link.
TAKE ME TO BALLY'S APP ROOM BLOCK NOW! REGULAR RATES - March 2-May 7, 2014 CLASSIC ROOM: $82.00 DELUXE ROOM: $92.00
ALL ROOM RATES ARE FOR ROOMS IN THE NORTH TOWER.
The South Tower is now the Jubilee Tower and are luxury rated rooms, available outside of the room block rates.
The room block reserved for the APP is now sold out. This is record timing for our group. The hotel will do it's best to offer you the lowest available rates through the active block link.
2013 MID DECEMBER Early Registration Opens: Preferred Vendors (for vendors who vended in 2013) 2014 MID JANUARY ALL Vendor Registration opens Registration Opens Attendees February 1, 2014 Deadline for Point Ads – Issue #66 (Issue due out in March) March 7, 2014 Deadline for Booth Location requests Deadline to be included in Program Deadline for early Registration Discount Week of March 10th Expo Floor Layout - Booths assigned to all Vendors who have registered. Any Vendor registering after this date, will only have the remaining booths to choose from. March 15 Deadline for Program Ad Submission March 22 Deadline to get a 50% refund if canceling April 15 - FIRM DEADLINE Deadline for Point Ads –Conference Issue (#67) Released early June May 7 Deadline for Raffle prize submission May 10 Deadline to submit Badge names (if after May 10, changes will need to be made onsite)
Tuesday, May 13, 2014: Shepard Deadline - First day for warehouse deliveries without a surchard
Tuesday, May 20, 2014: Shepard Deadline - Discount Price deadline for Shepard Orders
May 21 Deadline for Innovator’s Award form submission
Monday June 2, 2014: Shepard Deadline - Last day for warehouse delivery without a surcharge
ONSITE AT BALLY'S:
June 8th 6:00-8:00pm Registration /Check In Opens
June 9th, 6:00 a.m.-1p.m. Shepard (Exhibitor Services) Set up
June 9th 9:00 a.m. Conference Orientation / Classes Start
June 9th 11:00 a.m.-12noon Vendors Meeting
June 9th 1p.m.-5p.m. Vendor Move in Starts - Shepard onsite
June 9th, 5:00 p.m.-8:00p.m. Vendor Set up – In order to use this set up time you MUST have already moved in all materials
June 9th 8:00-Midnight Opening Party
June 10th 8:00a.m.- 11:00a.m. Vendor Move in and Final Set up
June 10th 9:00 a.m. Deadline for delivery of Stand Up Banners
June 10th 12:00p.m.-1:00p.m Expo Floor opens – Members Only
June 10th 1:00p.m. Expo Floor opens – All Attendees
June 10th 2:00p.m. Deadline for ticket purchase Tuesday Raffle
June 10th After 2pm First Raffle Draw
June 10th 8:00p.m. Expo Floor closes
June 11th 11:00 a.m. Expo Floor opens to Vendors
June 11th 12:00 noon Expo Floor opens to Attendees
June 11th 6:00 p.m. Deadline for ticket purchase Wednesday Raffle
June 11th 7:00 p.m. Expo Floor closes
June 12th 11:00 a.m. Expo Floor opens to Vendors
June 12th 12:00 noon Expo Floor opens to Attendees
June 12th 6:00 p.m. Expo Floor closes
June 12th 8:00 p.m. Banquet Dinner
June 12th 10:00 p.m. Deadline for ticket purchase for Grand Prizes /Raffle
June 12th 10:00 p.m. Open Meeting and Final Raffle Draw
June 13th 10:00a.m. Expo Opens to Vendors and Attendees
June 13th 2:00p.m. Expo Floor closes
June 13th 2:00p.m.-6:00p.m. Breakdown/Move out Expo Floor
Please read the following – even if you have vended with us before – our policies are updated every year and may have changed!
Expo booth spaces are 10’ x 10’. Each booth includes one 8ft table, and two chairs. Each booth will be separated by sidewall drapes 3ft high, and backwall drape 8ft high. Basic Id signs are provided. Any additional furniture, cases, chairs, services, accessories will need to be brought by the vendor or ordered from Exhibitor Services or in the case of electrical, phone or data lines, obtained through the host hotel or its service providers.
Please note: no registration materials will be mailed out to Vendors this year. If you need the registration form and information mailed to you – please contact the office.
Preferred Vendor Registration Starts – Mid December 2013
All Vendor Registration Starts – Mid January 2013
We encourage all vendors to register online through this website.
If you prefer you can register by mail (Registration form pending).
Early Registration (before March 8)
With Raffle Donation: Initial booth $700.00, each additional booth $625.00
Without Raffle Donation: Initial booth $750.00; each additional booth $675.00 - Raffle Donation must be worth $50/wholesale per booth
Late Registration (March 8 or later)
With Raffle Donation: Initial Booth $750.00, each additional booth $675.00
Without raffle donation: Initial booth $800.00, each additional booth $725.00 - Raffle Donation must be worth $50/wholesale per booth ATTENTION NEW VENDORS! The APP recognizes that your first year vending for new vendors can be financially challenging. In 2014 APP will have 1/2 booths available at the back of the hall for vendors who are new to our show. These booths will be $350.00 each with raffle donation or $375 without. These booths are available only to new vendors and will be limited in number. Vendors opting for this location can only rent a single 1/2 booth space. Booth spaces will be 5 x 10 with a table and chairs provided. BEFORE YOU REGISTER - Contact the APP for your discount code!
Special Rates exist for Non-Profit; or Educational Based Companies – please contact the APP
If a Vendor cancels before March 22, 2014 the APP will refund 50% of the contracted space. After said date, the exhibitor forfeits the entire payment. This policy is FIRM. Please make sure you are able and willing to make the show prior to booking and committing to your booth(s).
Sharing Booths/Special Layouts:
Vendors can share individual booths – but pricing for “sharing” multiple booths will be as follows:
Company A and Company B share a single booth: They split cost of initial booth price
Company A and Company B “share” two booths: They each pay the initial booth price for their booth.
Company A and Company B “share” three booths: Companies are charged for 2 initial booths; with one additional at the reduced price.
Companies are not allowed to book secondary booths which are not connected to their initial booths without paying initial booth pricing for the separated location (unless there is no room next to their other booths).
Companies are allowed to host/sponsor other companies within their own booths (no matter the number of booths) but secondary companies will not be listed or promoted in Conference materials.
Companies who are getting educational rates can only host other educational companies in their booth(s); any non-educational companies will be charged the pro-rated regular vendor rates.
For example: Educational Company A hosts non-educational Company B in a single booth; Company A pays ½ of the educational discounted rate; Company B pays ½ of the regular initial booth rate.
Sharing and Sponsorship:
In order for companies to receive the benefits of sponsoring – if they are sharing more than one booth with another company AND they want to listed/promoted in Conference Materials – both companies must sponsor.
FLOOR LAYOUT: PRE-ASSIGNED: APP 2014 Expo Floor Plan - Pre-Assignment
Booths are assigned based on the following:
Sponsorship (paid for in full) - as indicated in the sponsorship description (not all sponsorships provide this benefit)
APP Corporate Sponsor designation
Preferred Vendor status (were a vendor in 2013)
Date registration completed (paid for in full).
The APP will consider all location requests and do their best to accommodate all vendors. Decisions by the APP are final. Requests for a specific location or “neighboring” vendors must be received by March 7, 2014. Booth Assignments will be announced via email. A map of the booth assignments will be available soon after booths are assigned, upon request.
WANT TO GET YOUR MESSAGE TO OUR ATTENDEES BUT CAN'T MAKE IT THIS YEAR? CONSIDER PUTTING OUT MATERIALS ON OUR "TAKE-ONE" TABLE. Contact the APP Office for more information. VENDORS WHO CHOOSE THIS OPTION WILL NEED TO COVER SHIPPING/RECEIVING COSTS.
The APP requests that vendors who choose to attend our Conference are mindful of the APP standards for initial piercing body jewelry and bring jewelry that meets or exceeds this standard if selling jewelry which can be used in initial piercings. The APP encourages all its vendors to be respectful of their fellow vendors and to act professionally at all times** See our information here on the Jewelry Standards set by our Piercers for Initial Piercings: APP Member Jewelry Standards The APP reserves the right to refuse or rescind vending space at its discretion. During the Expo the APP reserves the right to restrict or relocate, at the exhibitor’s expense, any exhibit that because of noise, method of operation, traffic congestion, or any other reason, becomes objectionable. Exhibit demonstration must be confined within the boundaries of the respective booth(s). Companies selling products must comply with all state and local sales permits, and requirements. All product and jewelry materials, in particular natural or wildlife, must have been legally mined, harvested, imported, obtained and/or fashioned. Booth holding vendors are welcome to offer private product showings from their hotel room, however, no vending from hotel rooms will be tolerated. The APP requires that its vendors remain open during the hours of the Exposition. Leaving early on the closing day or failure to adequately “man” your booth during the Exposition can result in a $100.00 fine per booth space. If a vendor must leave due to illness/family emergency, they must discuss this matter with a Board Member prior to departure in order to avoid potential fines. Vendors are not allowed to have open flames, burn incense/candles, and/or smoke on the Expo Floor. Violation of the regulations as set out may result in eviction from the Conference, the expo floor, the hotel and/or restriction from future Conferences. In the event of vendor restriction or eviction, the APP is not liable for any damages, nor will it refund exhibit fees or expenses. Badges No one will be allowed on the Exhibit Floor without a badge. Vendors receive (3) three free badges for the initial booth space. Vendors are allowed (2) two additional free badges for each additional booth space. Vendors are allowed to purchase (1) one additional badge per booth space at the rate of $15.00 per badge. If a Vendor is also a Speaker, they are allowed one additional free badge. Temporary Badges will be issued during set up and breakdown. Temporary badges can only be used during set up and breakdown. They will not be valid to work at the booth once the floor is open to attendees or during the week during vendor only hours. No one is allowed on the floor during set-up and breakdown without a badge.Vendor Badges are NOT transferable. Vendors caught transferring badges may be evicted from the expo floor. All booths must be staffed when the Expo is open to attendees. Vendor badges do not allow you access into classes, those tickets/badges must be purchased separately - and you must then register as an Attendee. Security The APP hires security to guard the Exhibit Hall after the floor has closed. Once the hall closes no one is allowed back in. Vendors are responsible for making sure all necessary belongings are taken with them when the hall closes for the night. Shipping The Exhibitor Services company, Shepard will be in charge of shipped materials. They will provide a kit which has information regarding shipping, storage and additional services (electric, computer lines, and AV information will be provided by them but are contracted through other agencies). Onsite Labor All work involved in the erection, touch-up painting, dismantling, and repair of all exhibits when done by persons other than your full-time company personnel will fall under union jurisdiction. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/or decorative materials from the ceiling, placement of all signs, and the erection of platforms used for the exhibit purpose. Materials Handling /Freight Handling All work involved in loading and unloading of all trucks, trailers, and common & contract carriers as well as the handling of empty crates and the operation of material handling equipment is under union jurisdiction. The Union also has the jurisdiction of the unloading, uncrating, unskidding, leveling, painting, and assembly of machinery and equipment as well as the reverse process. An exhibitor may “hand-carry” material provided they do not use material handling equipment (nothing with wheels). When exhibitors do choose to hand carry they may not be permitted access to the loading dock/freight door areas. Another entrance will be assigned. All exhibitors are expected to comply with any union requirements in effect. Further information can be found in the Exhibitor Service Kit
In the past the Cart Fee was a mandatory fee for all booths whether used or not. Shepard has modified the policy for the 2014 contract.
If a vendor can hand-carry in a single trip his/her materials no matter how many booths he/she has, no cart fee will be incurred (no carts/no multiple trips/single person/one box). Violation of this policy is a violation of union rules. If the policy is violated either the Cart Service Fee or Standard Material Handling will be charged to the vendor.
For those vendors with more materials, a Cart Service will be available for materials which are 200lbs or less per 10 x 10 booth space at the rate of $65.00 per load (each way). If any 10 x 10 booth/single cart goes over the 200lb limit the entire shipment for that vendor will be converted to Standard Material Handling Rates.
For vendors whose materials are over the 200lb limit per booth space, Standard Material Handling Rates will be applied to the entire lot of materials.
We encourage all our vendors to consider shipping in advance to the warehouse which assists Shepard in moving in materials onsite in a timely manner. For vendors who will not be shipping in advance to the warehouse, Shepard will be contacting you in order to discuss the move in process – in order to eliminate large wait times, etc.
The APP and Shepard have worked together in order to negotiate a contract which will secure pricing and policies for the next three years (2013, 2014, 2015). We hope this will assist vendors in better planning with regards to shipping and material handling.
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