Please feel free to copy, paste and then edit

Letter template for your manager justifying your attendance

Dear <Supervisor's name>,

I would like to attend the 2019 Food Safety Supply Chain conference, May 29-30, 2019. The conference will enable me to attend a number of education sessions that are directly applicable to my work and will allow me to network and collaborate with other food safety professionals and peers. Many of the presentations are tailored to the <Insert your primary function here .> and give valuable information on how to <insert benefits/lessons here, for example: FSMA compliance, prevent food fraud, Foreign Supplier Verification, Sanitary Transportation >. 

After reviewing the conference website, I have identified a number of education sessions that will allow me to gain knowledge and skills to strengthen our food safety and food quality assurance systems. The presentations, panel discussions and idea exchanges are facilitated by both industry experts and food safety peers who have faced similar challenges.

Knowledge of which is essential for my position. I am seeking approval for the registration fee in addition to travel expenses to, and living expenses during the conference. A detailed cost breakdown is included below.

The full price conference fee is $995 but if I register now, before the Early Bird Discount, we can save $200. If we send more than 2 of our employees to the conference, we will receive a 50% discount on all additional registrants.

<Insert your travel cost numbers here>

Here is the breakdown of conference costs:

Roundtrip Airfare: <$xxxx>
Transportation: <$xxxx>
Hotel: <$xxxx>
Meals: <$xxxx>
Conference Fee: <$xxxx>

The total costs associated with attending this conference are: <$xxxx>.

The conference will increase <insert name your of organization>’s ability to protect our consumers, our executives, our company's brand and bottom line and ensure that my team and I are fully prepared to face food safety challenges and make program improvements coming in 2019 and 2020.

I believe that the opportunity to network with my peers and increase my knowledge and skills makes my attendance at the Food Safety Supply Chain Conference a wise investment, which will yield rich dividends for <insert name of your organization>.


<your name here>

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