Oral Presentation Guidelines

Please use a 16:9 wide screen aspect ratio when preparing your presentations. We have arranged for an Open Science Framework (OSF) hosting site with the Center for Open Science. The service is simple to use and allows us to quickly download and stage your presentation at the workshop. In order to keep the talks flowing smoothly, please: upload your presentation by email to OSF as soon as possible, and no later than 7:30 a.m. if you present prior to lunch or noon if you present after lunch the day of your presentation. Use this naming convention for your file: SessionName_LastName_TitleOfTalk (i.e. ngVLA_Smith_ALMAAstronomy). Session names should be one of the following: Tuesam, Tuespm, Wedam, Wedpm, Thuram, Thurpm, Friam, or Fripm. If you upload multiple versions of your talk, please add a version number to the title (SessionName_LastName_TitleOfTalk_Version#). You can delete old versions using the instructions below. Just to be on the safe side, please also have your talk ready on a thumb drive.

Submitting Your Talk to OSF

Send an email to ALMA5Yrs-talk@osf.io from the email account you would like to use on the OSF. The format of the email should be as follows: Subject: SessionName_LastName_PresentationTitle_Version# Message Body: Presentation abstract (if any) Attachment: Your presentation file (PowerPoint, PDF, or Keynote only)

Important Note

This hosting site is open to the public (content may be found via search engine), but is not publicized beyond this workshop. If any content should NOT be publicly available, please let David Halstead (dhalstead@nrao.edu) know so that alternate arrangements can be made. This service also allows for a permanent archive, and gives presenters a direct link to give to colleagues, should you wish to share your presentation.

Removing/Replacing files on OSF

If you need to upload a new version of your talk, please delete the old version as well. Following the conference, we will link your OSF loaded talk onto the conference program website for our archives and for future viewing by attendees and non-attendees alike. If you do not want your presentation publicly available, you may remove it or replace it with a public version. To do so, please follow the directions on this document.

OSF_File_Removal_Instructions