About the IDWeek Learning Lounges ($10,000-$13,000)

Showcase a product or service by conducting a 45 minute demonstration in the Exhibit Hall.  Create an extension of your booth, free up space at the main booth and attract large crowds with a hands-on, interactive presentation in an intimate relaxed setting.

The fee for conducting a learning lounge at IDWeek 2018 is $10,000-$13,000. This fee includes:

• Space in the Exhibit Hall
• Lectern
• Wired Lectern Microphone
• 12-16 Channel Mixing Board
• Digital Infared Transmitters, Receivers and Headsets for Audience (so attendees can listen to presenters without ambient noise interference from the exhibit hall and other Learning Lounge)
• Wireless Lavalier Mic
• Wireless Q&A Mic
• Digital Speaker Timer with “Shot Clock” to keep presenters on time
• Large 16:9 screen for presentation
• Laptop  (Bring presentations on a thumb drive. PowerPoint should be in 16:9 format, and the laptop will have Windows 10/Office 2016.)
• (2) Laptop Direct Boxes (one for presentation sound coming out of the show laptop and another for presenters wanting to use their own laptop)
• 42” Confidence Monitor for presenters (NO PresenterView)
• Analog Way Seamless Switcher (to switch between show laptop/logo and presenter laptop)
• 1 x 6 HDMI/SDI Distribution Amp
• Wireless PC Remote Control/Advancer for PowerPoint Slides
• (1) Audio and (1) Video Technician
• Theater seating and standing cocktail rounds to accommodate approximately 125 people (see a picture)
• Final IDWeek 2019 Pre-registrant Mailing List (direct mail label format)
• Listing and description in Affiliated Event / Exhibit Guide
• Onsite signage
• Two e-mail blasts sent by IDWeek to all pre-registrants announcing the event

Please note: Due to the limited time between sessions in the learning lounges we cannot allow audience response devices to be used.

OPTIONAL RECORDING OF LEARNING LOUNGE INCLUDED IN ATTENDEE DIGITAL LIBRARY ($2,500)

Let IDWeek capture and upload your session (audio synchronized with slides) to its official Digital Library. Reach more than 8,000 scientific attendees and give your presentation life after the meeting. CME is not required for this additional opportunity and it abides by industry guidelines since IDWeek already provides the library, complimentary, to all scientific registrants.

Costs cover the capture, uploading, and hosting.

Benefits:

• Session uploaded to the Satellite Symposia & Affiliated Events Portal of the IDWeek 2019 Digital Library (~8,000+ users)
• Blast email announcement by IDWeek to all scientific registrants
• Post-meeting IDWeek 2019 registration list (direct mail label format)
• Company logo on the session introduction page

Guidelines

Proposals must be submitted for approval no later than Friday, July 12, 2019.  Most opportunities will be gone before July, don't wait!

Sponsors will receive notification of approval within 30 days of receipt of the proposal. Applications should outline topics, date/time, and expected attendance.

Full payment must be received with the submitted application for review and approval to occur.

Room set-up will be determined by IDWeek. All set-ups will be at the final discretion of the IDWeek meeting team.      

We have TWO Learning Lounges running concurrently on the exhibit hall floor.  Learning Lounge 1 and Learning Lounge 2 are both located on the 1200 aisle.

 All available time slots are reserved, to be placed on a waiting list email djohnston@idsociety.org.

• The slots will be 45 minutes in length, and will be held on the exhibit floor. Sponsors may sign-up for more than one session.
• Presentations may not duplicate topics that are part of the official IDWeek program.
• All meeting presentations and the information therein are embargoed by IDWeek until the conclusion of the referenced session. All sponsors, agents, and presenters must abide by IDWeek policies, including the embargo policy.
• The sponsor for the learning lounge is responsible for arranging and paying for food, beverage, additional signage, registration, and additional audiovisual equipment.
• Pre-conference marketing is the responsibility of the sponsor. Sponsors must use work through IDWeek meeting staff to arrange for additional audiovisual and set-up. It is required to will use the exclusive IDWeek audiovisual company.

TIMELINE

•  Applications accepted on a rolling basis.
• 3 Weeks  - Learning Lounges notified of their acceptance/denial (rolling basis)
• July 12 - Deadline to apply
• August 1 - Satellite Symposia & Affiliated Event Guide Text Due (information will follow in confirmation)
• August 1 - A/V Specifications Due (information will follow in confirmation)
• August 1 - Web Registration Link, Website Link, or Contact E-mail (information will follow in confirmation)
• September 10 & 24 - IDWeek E-blasts to Attendees (information will follow in confirmation)