About the IDWeek Learning Lounges ($10,000-$15,000)

Showcase a product or service by conducting a 45 minute demonstration in the exhibit hall.  Create an extension of your booth, free up space at the main booth and attract large crowds with a hands-on, interactive presentation in an intimate relaxed setting.

The fee for conducting a learning lounge at IDWeek 2020 is $10,000-$15,000. This fee includes:

• Space in the exhibit hall
• Lectern
• Wired Lectern Microphone
• 12-16 Channel Mixing Board
• Digital Infared Transmitters, Receivers and Headsets for Audience (so attendees can listen to presenters without ambient noise interference from the exhibit hall and other Learning Lounge)
• Wireless Lavalier Mic
• Wireless Q&A Mic
• Digital Speaker Timer with “Shot Clock” to keep presenters on time
• Large 16:9 screen for presentation
• Laptop  (Bring presentations on a thumb drive. PowerPoint should be in 16:9 format, and the laptop will have Windows 10/Office 2016.)
• (2) Laptop Direct Boxes (one for presentation sound coming out of the show laptop and another for presenters wanting to use their own laptop)
• 42” Confidence Monitor for presenters (NO PresenterView)
• Analog Way Seamless Switcher (to switch between show laptop/logo and presenter laptop)
• 1 x 6 HDMI/SDI Distribution Amp
• Wireless PC Remote Control/Advancer for PowerPoint Slides
• (1) Audio and (1) Video Technician
• Theater seating and standing cocktail rounds to accommodate approximately 125 people (see a picture)
• Final IDWeek 2020 Pre-registrant Mailing List (direct mail label format) upon request
• Listing and description in Affiliated Event / Exhibit Guide
• Onsite signage
• Two e-mail blasts sent by IDWeek to all pre-registrants announcing the event

Please note: Due to the limited time between sessions in the learning lounges we cannot allow audience response devices to be used.

OPTIONAL RECORDING OF LEARNING LOUNGE INCLUDED IN ATTENDEE DIGITAL LIBRARY ($2,500)

Let IDWeek capture and upload your session (audio synchronized with slides) to its official Digital Library. Reach more than 8,800+ scientific attendees and give your presentation life after the meeting. CME is not required for this additional opportunity and it abides by industry guidelines since IDWeek already provides the library, complimentary, to all scientific registrants.

Costs cover the capture, uploading, and hosting.

Benefits:

• Session uploaded to the Satellite Symposia & Affiliated Events Portal of the IDWeek 2020 Digital Library (~8,800+ users)
• Blast email announcement by IDWeek to all scientific registrants
• Post-meeting IDWeek 2020 registration list (direct mail label format) upon request
• Company logo on the session introduction page

Guidelines

Applications must be submitted for approval no later than Friday, July 24, 2020.  Most opportunities will be gone before July, don't wait!

Sponsors will receive notification of approval within 30 days of receipt of the application. 

Full payment must be received with the submitted application for review and approval to occur.

We have TWO Learning Lounges running concurrently on the show floor.  Learning Lounge 1 and Learning Lounge 2, both lounges are located between the 600 and 700 aisles before attendees enter the poster hall.  View the latest floor plan >

• The slots will be 45 minutes in length, and will be held on the exhibit floor. Sponsors may sign-up for more than one session.
• The 10:15  a.m. time slot is partially unopposed, and the 12:15 p.m. time slot is completely unopposed by IDWeek scientific content. View the sessions at-a-glance to see the official schedule.
• Presentations may not duplicate topics that are part of the official IDWeek program.
• All meeting presentations and the information therein are embargoed by IDWeek until the conclusion of the referenced session. All sponsors, agents, and presenters must abide by IDWeek policies, including the embargo policy.
• The sponsor for the learning lounge is responsible for arranging and paying for food, beverage, additional signage, registration, and additional audiovisual equipment.
• Pre-conference marketing is the responsibility of the sponsor. Sponsors must use work through IDWeek meeting staff to arrange for additional audiovisual and set-up. It is required to will use the exclusive IDWeek audiovisual company.

TIMELINE

• Applications accepted on a rolling basis.
• 4 Weeks  - Learning Lounges notified of their acceptance/denial (rolling basis)
• July 24 - Deadline to Apply
• August 21 - Affiliated Event Guide Text Due (information will follow in confirmation)
• August 21 - A/V Specifications Due (information will follow in confirmation)
• August 21 - Web Registration Link, Website Link, or Contact E-mail (information will follow in confirmation)
• September 22 and October 6 - IDWeek E-blasts to Attendees (information will follow in confirmation)