Payment & Cancellation Policies

All exhibitor registrations must be paid in full by 12/1/17. Exhibit space will not be reserved for a company until 50% of the registration fees have been paid and spaces will not be assigned until fees are paid in full. Conference cancellations must be received in writing by 12/15/2017 for a 50% refund of registration dues. After 12/15/2017, there is no refund for cancellations.

Exhibitor Rules & Regulations

EXHIBITOR RULES & REGULATIONS

DEFAULT OCCUPANCY – Any exhibitor failing to occupy space contracted for in a timely manner is not relieved of the obligation of paying the full rental price for such space, and CABBI management staff has the right to use such space as it sees fit to eliminate blank space in the exhibit, if such booth space is not occupied by the exhibitor 15 minutes prior to the start of the exhibit.

# OF COMPANIES OCCUPYING BOOTH – CABBI prohibits the use of a single booth for the display of multiple companies regardless of company ownership.
RELOCATION OF EXHIBITS – CABBI reserves the right to alter location of exhibits, if deemed advisable, in the best interest of the Exposition.
FLOOR PLAN – The dimensions of the exhibit booth are believed to be accurate, but are not warranted.
NO EXHIBITING OUTSIDE EXPOSITION - No exhibitor participating in the Exposition will be permitted to exhibit in a hotel room at or near the Exposition or outside of the exhibit hall while in attendance at the Exposition.
NOISE - Public address, sound producing, or amplifying devices which project sound beyond the exhibitors’ booth, or excessive operating noise that distract neighboring exhibits, are expressly prohibited. CABBI reserves the right to restrict exhibits which, because of noise or for any other reason, become objectionable or which may detract from the general character of the Exposition.
POSITIONING OF EQUIPMENT WITH RELATION TO AISLE – Machines or equipment operated or demonstrated at any time during show hours shall be placed so that no portion is closer than 12” to an aisle unless prior permission is obtained. Exhibitors must agree to display their exhibits so as not to obstruct the general view or to hide other exhibits.
INSTALLATION AND DISMANTLING – The exhibit space will be available for installation by the exhibitors at a date and time to be made known in advance. Exhibits cannot be dismantled before the conclusion of the exhibit. It is the duty and responsibility of each exhibitor to have his exhibit completely installed in his booth area before the opening of the exposition and to dismantle and remove his exhibit after the close of the Exposition by the deadline set by CABBI.
RISK OF LOSS – CABBI, their subsidiaries, and their respective officers, employees, agents and affiliates, and the Exposition Center, separately or collectively cannot accept responsibility for any damage to or for the loss or destruction of an exhibit, or for the property of an exhibitor, his agents, contractors or employees either from fire, theft or accidents or other causes, or injury, to any person resulting from any cause, all claims for any such loss damage or injury, being expressly waived by the exhibitor.
LIABILITY AND INSURANCE – Neither CABBI, nor any of the officers, employees, agents, contractors and affiliates of such entities nor the chosen Exposition Services Company, nor the owners, management company, employees or representatives of the Exposition Site will be responsible for any injury, loss or damage that may occur to the exhibitor or to the exhibitor’s employees or property, prior, during or subsequent to the period covered by the exhibit. The exhibitor expressly releases the foregoing persons and entities from, and agrees to indemnify the same against any and all claims for such loss, damage or injury arising from the negligent or willful acts or omission of the exhibitor and its employees, agents, contractors, and invitees. At the request of CABBI or the chosen Exposition Services Company, the exhibitor will promptly provide CABBI a certificate of insurance showing that exhibitor has obtained for the duration of the Exposition comprehensive general liability insurance covering exhibitor’s liability arising in connection with the exposition, naming CABBI, the chosen Exposition Services Company and the Exposition Site as additional insured, having a single limit per occurrence of not less than $1,000,000 and providing for at least 10 days prior notice to CABBI of cancellation, if requested, at least 72 hours prior to the beginning of the set-up period. CABBI may cancel this contract with exhibitor and retain all fees paid if exhibitor fails to deliver such certificate in a timely manner, or if such insurance coverage is not maintained during the entire Exposition, including the set-up and removal periods.
PROTECTION OF BUILDING – Nothing should be posted on, tacked, nailed or screwed, or otherwise attached to columns, walls, floor or other parts of the building or furniture. Whatever is necessary to protect the building, equipment, or furniture properly will be at the expense of the exhibitors. Exhibitors are liable for the costs of repairing any damage they cause to the exhibit hall property, and any consequential damage arising from such damage. Machinery in operation: Drip pans and scrape buckets should be provided to keep lubricants, excess materials, etc., from staining the floor.
FIRE, SAFETY AND HEALTH – The exhibitor assumes all responsibility from compliance with local, city, and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials will be reasonably located with the booth and protected by safety guards and devices where necessary. Only fireproof materials should be used in displays and the necessary fire precautions will be taken by the exhibitor.
SAFETY GUARDS AND PROTECTION – Conference guests must be properly protected from injury. Any piece of machinery on display that has movable parts must have adequate safeguards to protect the public from injury throughout the exhibit period.
REGISTRATION OF VISITORS – CABBI shall have sole control over admission policies at all times. All persons visiting the convention session rooms and the exhibit area as well as exhibitor personnel shall be required to register and wear an appropriate badge while in attendance. CABBI may exclude any person not wearing the appropriate badge.
PERSONS CONNECTED WITH NON-EXHIBITION CONCERNS – are prohibited from any dealing, exhibiting, or soliciting within the exhibit area.  Exhibitors are urged to report immediately violations of the latter rule to the Exhibit Manager.
SPACE RESTRICTIONS – Exhibits must be confined to the exact space allocated. Circulars, publication, advertising matter and all promotional giveaways may be distributed within booth space only. Signs, rails, etc. will not be permitted to intrude into or over aisles.
AMENDMENT TO RULES – Any and all matters or questions not specifically covered by the preceding Rules and Regulations shall be subject to the decision of CABBI and the chosen Exposition Services Company. These Rules and Regulations may be amended without prior notice at any time by CABBI and the chosen Exposition Services Company. All amendments so made shall be binding on the exhibitors equally with the foregoing Rules and Regulations.
FAILURE TO HOLD EXPOSITION – Should any contingency prevent holding of the Exposition, CABBI may retain such part of exhibitor’s rental as shall be required to pay for expenses incurred up to the time such contingency shall have occurred. The exhibitor waives all claims for damage or recovery of payments made except the return of the prorated amount paid for exhibit space less expenses incurred by CABBI and the chosen Exposition Services Company.

PHOTOGRAPHY - By registering for this event, the registrant grants CABBI permission to use my likeness in a photograph in any and all of its publication, including website entries, without payment or any other consideration.  These materials will become the property of CABBI.

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