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Learn Serve Lead 2019:  The AAMC Annual Meeting
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Exhibitor Resources

Exhibitor Move-In Schedule

Friday, November 8

Noon–5 pm
If you would like to request an earlier move-in time for your exhibit booth, please contact show management.

Saturday, November 9

8 a.m.–3 p.m. (booth inspections at 1 p.m.)


Show management will walk the Exhibit Hall and inspect booths to approve displays. It is not necessary for exhibitor personnel to be present for the inspection.

Exhibit Hall Hours

Saturday, November 9

4:15–7 p.m.

Reception to open the Exhibit Hall

4:15–6:30 p.m.
All attendees are invited to this reception with food, drinks, and live music.

Sunday, November 10

10 a.m.–3:30 p.m.

Complimentary brunch for all attendees

11:45 a.m.–1 p.m.

Monday, November 11

10 a.m.–1:30 p.m.

Complimentary lunch for all attendees

11:45 a.m.–1 p.m.

Exhibitor Dismantle and Move-Out

Monday, November 11

1:30–7 p.m.

Dates To Remember

June

Online registration for exhibit booth personnel and housing reservations begin.

July 10

Exhibitor Webinar: Marketing and Promotional Opportunities
Recorded Webinar

August 5

Exhibitor kit sent to confirmed exhibitors.

September 2

Last day to be included in the printed conference program. Booths purchased after this date will be listed in the mobile app only.

September 27

Deadline for discounted hotel rate (you must be registered for the meeting to make your hotel reservation).

October 7

First day for freight shipments to arrive at the Expo Group (decorator/general service contractor) warehouse.

October 7

Deadline for advance order discount from the Expo Group and PSAV (audiovisual provider).

October 20

Deadline to register booth personnel.

November 1

Last day for freight items to be received at the Expo Group warehouse.

November 8-9

Learn Serve Lead exhibitor move-in/installation. These are the only two days the Expo Group will receive direct shipments at the convention center for Learn Serve Lead.

November 9-11

Learn Serve Lead Exhibit Hall open.

November 11

Learn Serve Lead exhibitor move-out and on-site booth sales for Learn Serve Lead: The AAMC Annual Meeting in Washington, D.C., November 13-17, 2020.

November 11

Complete your Learn Serve Lead exhibitor evaluation.

Important Documents

  • Exhibitor and Marketing Opportunities Prospectus
  • Rules and Regulations

Contact Us

For more details, please review our Exhibitor and Marketing Opportunities Prospectus.
Questions? Please contact the Exhibit Sales Manager, Ty Wilson, at 301-658-6929.


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