Society of Wine Educators 43rd Annual Conference

Frequently Asked Questions

Questions & Answers

Question: What is a Meals and Evening Events ticket, and what does it include?

The Meals and Evening Events ticket is designed for the guests/spouses of conference attendees or individuals who simply wish to join us for networking opportunities. This ticket grants admission to meals and evening events but not conference sessions. The Meals and Evening Events ticket includes admission to breakfast on Thursday and Friday, lunch all three days of conference, and evening events on Wednesday and Friday.

Question: I want to become a member of SWE and take advantage of the discounted price. How do I become a member of SWE?
Answer: In order to join SWE, please visit the SWE Website and log-in to your account or create a new account (located at the top right of the home page). Then proceed to the catalog+store tab, add your membership to the cart, and proceed to check out. Purchasing or renewing SWE membership allows individuals to register for the conference as members and take advantage of member pricing for the conference.
Question: The session I want to attend is full - what should I do?

Registration for the 43rd Annual Conference, and the individual sessions therein, is on a first-come, first-served basis. We recommend you register as soon as possible to receive your first choice in sessions. Seating in all sessions is limited. If your first choice is unavailable, you will need to select a different session. With over 50 sessions in 2019, there are plenty of options even if your first choice in not available. Once a session is full it is closed to registrants. SWE will not add individuals to sessions that are at capacity.

Question: What is the difference in admission items for registration?

SWE offers two main registration options for members and non-members alike: the full three day conference pass, and single day passes. The full three-day conference pass includes choices in over 50 sessions, networking opportunities, and evening events. Single-day passes are available for each individual day of the conference and include registration for sessions and admittance to meals and evening events on the day of purchase only.

Question: How will I know which sessions I am registered for?

At the end of the conference registration process, you will receive a confirmation with your session selection. This information will also be available via the conference app, which will be available to download on your smartphone, android, or tablet in the weeks prior to the conference. Your conference badge will also display your session selections.

Question: What if I change my mind about my session selections?
Answer: Please review your session selections carefully before and during the conference registration process. SWE cannot switch session selections once the registration process is complete.
Question: What is your cancellation/refund policy for the annual conference?

We sincerely hope that everyone will be able to join us for the 43rd Annual Conference in Washington, DC. If registration is cancelled over 30 days prior to the event, a $50 administration fee will be deducted from the refund amount, which will be 50% of the registration fee. 

No refund will be issued if cancelled within 30 days of the event. 
Question: What are the pre-conference and conference dates?

SWE pre-conference events will take place on Monday, August 12th and Tuesday, August 13th. Pre-conference events are optional and are not included in the price of conference registration.

The 43rd Annual Conference will run from Wednesday, August 14th through Friday, August 16th.

Question: Where do I register for previews or exams and purchase study materials?

If you are interested in attending exams or exam previews in Washington, D.C., you will need to register for these pre-conference events via the SWE Website. After logging into, or creating, your account on the SWE website (located in the top right corner), proceed to the catalog+store tab. From this point, you may add the appropriate educational materials to your cart and proceed to check out. Kindly note, SWE educational materials, previews, and exams are not offered through the annual conference registration website and must be purchased via the SWE website. If you have additional questions, please contact SWE Education and Certification Programs Manager Emily Barwinczak (202) 408-8777 x115.

Question: How do I reserve a hotel room at the conference hotel - The Mayflower Hotel, Autograph Collection?

The Mayflower Hotel will offer SWE's conference attendees a special discounted rate of $189 per night, plus tax. Please use his link to book a room or call 877-212-5752. Reservations must be made by July 19, 2019. 

Question: Can I park my car at The Mayflower Hotel, Autograph Collection?

The Mayflower Hotel offers valet parking at a fee of $34 daily. 

Question: Does The Mayflower Hotel, Autograph Collection provide airport shuttle service?
Answer: The hotel does not provide airport shuttle service; however, estimated taxi fare from Ronald Reagan National Airport is $23 (one way). The Mayflower is also located blocks from the Farragut North (Red Line) and Farragut West (Orange, Silver, and Blue Line) metro stops. Ronald Reagan National Airport is located on the Blue Line.
Question: Are meals included in my registration?

Your registration includes a light breakfast on Thursday and Friday mornings, lunch all three days of conference, and an evening meal on Wednesday and Friday. Conference participants will have Thursday night off to enjoy the many outstanding restaurants Washington, D.C. has to offer!

Question: Do I need to register for a session in each time block?

Yes - you are required to register for a session in each time block, but you are not required to attend every session on the schedule that you registered for. However, you MAY NOT attend a session you did not register for.

Question: May a spouse or companion join me for meals and evening events?

If you are traveling with a companion who will not be attending conference sessions, but would still like to partake in meals and evening events, you are welcome to purchase a ticket for Meals and Evening Events.

This ticket may be purchased in conjunction with your conference registration. During the registration process, simply confirm you would like to register a guest, then select the Meals and Evening Events ticket option. You will be prompted to enter the guest's name and information, and the cost will be included in your total.

This ticket may also be purchased separately at any time.

Question: What is the conference dress code?

The conference dress code is business casual. The average high temperature in Washington, D.C. in August is 87 degrees Fahrenheit, and the average low temperature is 66 degrees Fahrenheit. 

Question: May I take my glass out of the seminar or tasting?

Glassware is NOT to be removed from session rooms, meals, or evening events at any time. Please help SWE keep our costs down by leaving your glass in the room where it was received.

Question: May I take leftover wines from meals?

No. Leftover wines and bottles may not leave banquet or session rooms. In addition, outside wines may not be taken into sessions or sponsored meals. 

Question: Will I be photographed at the conference?

Please note that by attending any 43rd Annual Conference seminar or event you are granting permission to be photographed by SWE’s photographer with the understanding that these photographs may be used in future promotional campaigns and materials.

Question: May I bring outside wine into seminars or meals?

No. Outside wine or liquor is not permitted in any SWE seminar or meal.