Register to become a Summit exhibitor today. 

Check out the Summit 2014 Partnership Prospectus to learn more about opportunities to get involved or download a PDF of the Summit Floorplan

Exhibitor Information

Payment

  • Exhibit space will be reserved upon receipt of application/conditions form. Payment for reserved space must be made to the Paralyzed Veterans of America in U.S. dollars. Payment must accompany the application/conditions form and must be received by July 1, 2014. Exhibit space for which payment has not been received by that date may be canceled at the discretion of exhibit management.

Failure to Occupy Space

  • Any space not set-up two hours prior to the official opening of the exhibition may be forfeited by the exhibitor and this space may be resold, repositioned, or used by exhibition management without refund, unless arrangements for delayed occupancy have been made with prior approval by exhibition management.

Storage and Handling

  • Exhibitors must arrange for their own storage and handling of any material. All shipping expenses are the responsibility of the exhibitor.

Display

 

  • No exhibitor will advertise or display the name, logo or support for any veterans service organization other than Paralyzed Veterans.

 

Limitation of Liability

  • Security will be provided during the official period of installation, overnight, and dismantling. Reasonable care for the protection of exhibitors’ materials and displays will be exercised. However, the Paralyzed Veterans of America (PVA) or any officer and staff member thereof will not be liable for the safety of the exhibitors’ property, agents, or employees from theft, damage from fire, accident, or any other cause. Exhibitors are advised not to leave unattended valuables in their exhibit space overnight.

Dismantling

  • No display will be dismantled or packing begun before the show officially closes.  

Insurance

  • Exhibitor agrees to provide Paralyzed Veterans of America (PVA) a certificate of insurance by July 1, 2014, with PVA named as the certificate holder, evidencing commercial general liability coverage, to include, where appropriate, products liability coverage, in the amount of at least one million dollars ($1,000,000) per occurrence. Additionally, PVA shall be provided advance written notice of the cancellation or expiration of such insurance. Failure to provide the certificate of insurance as described shall render this agreement null and void.
  • Please provide Certificate of Insurance to Kim Hirose at KimHirose@pva.org
Cancellation
  • In the event of cancellation of the exhibition due to fire, strikes, government regulation, or any other cause beyond the control of exhibition management, PVA shall not be held liable for failure to hold the exhibition as scheduled and shall determine the amount of the exhibit fees to be refunded.
  • Upon cancellation by exhibitor prior to July 1, 2014, PVA reserves the right to determine the amount of exhibit fees, if any, to be refunded. Cancellation notice received on or after July 1, 2014, will result in forfeit of all exhibit fees.

Exhibit Space Dimensions/Arrangements

Basic exhibit space is 10’x10’. In addition to the basic pipe and drape (10’ back, 3’ side rails), furnishings include one 6’ skirted table, two chairs, and one space identification sign. Additional furnishings or electrical needs are the responsibility of the exhibitor. Display materials or equipment may not exceed length, depth, or height of the exhibit space. Additional space needs beyond the basic booth will be handled upon request. PVA will provide each exhibitor with a digital exhibitor kit approximately six weeks prior to the event.

PVA Summit 2013 & Trademark

The Paralyzed Veterans of America Summit 2014 logo is a trademark of the PVA and may only be used by authorized corporate sponsors. Exhibitor status does not include rights to the Summit logo. Unauthorized use of the Summit logo is prohibited, and this prohibition will be enforced.

Exhibitor Schedule

Monday, August 25 | 1:00 – 5:00 pm

1:00 – 5:00 pm Exhibitor setup

1:00 – 3:00 pm Exhibitor check-in (Mandatory)

 

Tuesday, August 26 | 7:00 am – 7:30 pm

7:00 – 7:45 am Breakfast (Expo open)

10:00 – 10:30 am Coffee Break (Expo open – Mandatory)

Noon – 1:30 pm Lunch (Expo open – Mandatory)

3:00 – 3:30 pm Coffee Break (Expo open – Mandatory)

5:00 – 6:00 pm E-Posters (Expo open)

6:30 – 7:30 pm Summit VIP Reception (INVITATION ONLY)

 

Wednesday, August 27 | 7:00 am – 11:00 pm

7:00 – 7:45 am Breakfast (Expo open)

10:00 – 10:30 am Coffee Break (Expo open – Mandatory)

Noon – 1:30 pm Lunch (Expo open – Mandatory)

3:00 – 3:30 pm Coffee Break (Expo open – Mandatory)

5:00 – 6:00 pm E-Posters (Expo open)

6:30 – 8:30 pm Summit Reception (Expo open)

8:30 – 10:30 pm Exhibitor move-out

 

*schedule subject to change

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