Exh Hall Image


Display Rates

The 2019 Winter Family Physicians Weekend Exhibit Hall
is currently sold out. 

Sponsorship packages that include 6ft exhibit displays are still available. 
Visit this link for more information on sponsorship opps. 

If you would like to be added to the waiting list for this year's Winter Family Physicians Weekend Exhibit Hall, please send an email to Kathryn Atkinson. 

Visit this link to view the floor plan.

Plan to check-in & set-up your display on Wednesday, December 4, 2019 at 4:00 pm.
Exhibit Hall officially opens on Thursday, December 5, 2019 at 7:00 am
Tear-down is scheduled for Saturday, December 6, 2019 at 11:00 am.

  • 6ft Corner Display Table - $2100.00 SOLD OUT
  • 6ft Display Table - $1900.00 SOLD OUT
  • 8ft Display Table - $2300.00 SOLD OUT
  • 10ft Display Table - $2800.00 SOLD OUT
  • 16 x 16 Center Display - $4000.00 SOLD OUT  ​  
  • 6ft Non-Profit Display - $1100.00 SOLD OUT

Electricity may be purchased for an additional $125.00.

What to Expect

  • 825 - 850 Family Physicians & other primary care providers from NC, SC, TN, GA and other states
  • Free company listing on mobile conference app (with logo & contact information)
  • Display location separate from CME program - but convenient for attendees to access
  • Food & Beverage breaks placed in exhibit hall
  • Terrific opportunities for networking & reconnecting 
  • Post-conference attendee registration list (name, city, state only) 
  • Relaxed atmosphere & fun setting 
  • Enthusiastic & appreciative participants eager to learn about your products and services.

Set-Up Times | Physician Traffic Times | Tear-Down Times

  • Check-in & set-up your display on Wednesday, Dec. 4, 2019 between 4pm and 8pm.
  • Exhibit Hall opens at 7:00 am on Thursday, Dec. 5, 2019
  • Designated breaks (high physician traffic times) are scheduled for Thursday, Friday and Saturday during the continental breakfasts, the mid-morning breaks and the afternoon breaks. See schedule for actual break times. 
  • Plan to tear-down your display on Saturday, Dec. 7, 2019 after the mid-morning break. 

*Coffee, tea & refreshments are placed in the Main Exhibit Hall & the Exhibit Hall Foyer. The Exhibit Hall & Foyer remain open as long as the registration desk is open.

Important Items to Keep In Mind

  • The NCAFP reserves the right to refuse service to any company that may be in conflict with the interest of our membership. 
  • Space is limited and reserved based on payment received and availability.
  • Your display CANNOT interfere with your neighbor's display or the conference traffic pattern. 
  • 6ft displays WILL NOT accommodate a floor-standing display. Your display pieces must fit appropriately on your 6ft table. 
  • 8ft displays WILL ACCOMMODATE a floor-standing display. Select this option if you have a floor-standing display. 
  • Non-profit status must be verified & approved by the NCAFP. Non-profits are limited to 6ft displays in the Exhibitor Foyer only.
  • Electricity may be purchased for $125.
  • Your display includes a draped table and two chairs. 
  • The NCAFP does NOT use pipe and drape. The exhibit hall is carpeted. 
  • Food and beverages and live animals are not allowed at your displays. (However, candy is fine!)

Attendees will NOT be required to “check-in” at vendor displays.
After careful review of conference feedback, we have determined the Yellow Door Prize Check-In cards and the Mobile App Check-In Codes are not well-received by attendees or vendors.

  • Conference messaging and Program Announcements will continue to encourage attendees to spend time with you and exchange their contact information during the breakfasts and breaks.
  • Vendors are encouraged to offer giveaways/drawings at your displays. (ex: Visa gift cards, electronics, gift baskets, etc.)
  • The NCAFP will include your giveaway and a description with your company listing on the mobile app.
  • Be sure to bring your fishbowl and entry forms. 
  • Plan to pull your winners after the breakfast on Saturday morning (12/1) so the winners can meet with you face-to-face to pick up their items during the mid-morning break and before you tear-down your display.
  • The NCAFP is NOT responsible for prizes left behind for conference attendees to pick-up.
    Further your brand

Attendee Check-In Kiosk Sponsorship | Mobile App Sponsorship | Electrical Outlets Sponsorship | WiFi Sponsorship | Refreshment Sponsorship | Breakfast Sponsorship | Dessert Social Sponsorship | AND MORE! 

Visit this link for a complete list of innovative and powerful marketing solutions available to further promote your company's products and services. Contact Kathryn Atkinson, CMP, for complete details - 919-214-9058.


Job Fair for Vendors Reminder

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