Weight of the State Conference 2017

Registration Costs
 
Conference Registrants
Early Bird Conference Registration Fee Through February 21, 2017
$250.00
 
Regular Conference Registration Fee February 22- March 26, 2017
$300.00  
 
Conference Registration Fee After March 26, 2017
$350.00  
 
Exhibitors
Exhibitor (for-profit) Registration Fee
$600.00 
 
Exhibitor (non-profit/gov't) Registration Fee   
$400.00  
 
Supporters

20K Supporter Registration Fee

$20,000
 
10K Supporter Registration Fee
$10,000
 
5K Supporter Registration Fee
$5,000
 
2.5K Supporter Registration Fee
$2,500

Refunds and Cancellations

PLEASE READ THE IMPORTANT REFUND INFORMATION BELOW – THERE ARE NO EXCEPTIONS TO THE CANCELLATION/REFUND POLICY

All cancellations and requests for refunds MUST be submitted in writing by the deadlines(s) listed within this policy. No cancellations will be accepted over the phone. Letters should be sent to VFHY (CANCELLATION/REFUND), 701 E. Franklin St, Ste 500, Richmond Va, 23219; faxes with subject title “ CANCELLATION/REFUND” sent to (804) 225-2272 and emails should be sent to cancellations@vfhy.org Requests received or postmarked no later than 30 days prior to the first day of the conference will be refunded the full amount paid minus a 20% processing fee.

Written cancellations received between 29 to14 days before the annual conference, will be refunded 50% of registration costs minus a 20% processing fee.

No refund will be issued for cancellations received less than 14 days before the first day of the conference or for “no-shows”.

Late requests for refunds due to a family emergency only will be considered on a case-by-case basis.

Substitution Policy: Registrants may send a substitute in their place in lieu of requesting a refund. Substitutions will be allowed by sending the substitution request to registrations@vfhy.org. Include the word “SUBSTITUTION” in the subject line.

An email confirmation of requests for cancellations/refunds or substitutions will be made within five business days of the request. Please contact Charlie McLaughlin at (804) 786-2279 to answer Cancellation, Refund or Substitution questions.

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