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Cancun, Mexico Event Planning

Key Highlights

Hotels 135
Total Sleeping Rooms 34,992
Committable Sleeping Rooms* 2,049
Committable Meeting Rooms* 104
Convention Center Space 152,852 Sq. Mtr.
Largest Exhibit Space 233,955 Sq. Mtr.
Largest Ballroom 54,196 Sq. Mtr.
Average Hotel Room Rate MXN 4,593
Average Daily Meal Cost MXN 2,259
Average Weekly Car Rental MXN 3,827
*Maximum for a single hotel

Cancun, Mexico Meeting Planning Overview

Welcome to Cvent's Meeting and Event Planning Guide to Cancun, a city guide for meeting professionals. Beloved for its pristine white beaches, cultural treasures and infinite activities, Cancun is both a vacation paradise and fantastic meeting destination, thanks to its proximity to Cancun International Airport and breadth of full-service hotels and event venues. Regarded as Mexico's tourism capital and visited by more than three million visitors each year, Cancun enjoys a reputation as a relaxing resort destination and culturally rich center surrounded by the warm waters of the Caribbean Sea. Situated on the northeast corner of the Yucatan Peninsula in the state of Quintana Roo, Cancun is still considered the gateway to the Mayan World, but features a modern infrastructure and amenities that rival leisure destinations worldwide.

Cancun offers meeting delegates easy accessibility from North America, thanks to its proximity to Cancun International Airport. Located about 25 minutes from Cancun and 15 minutes from the heart of Boulevard Kukulcan, Cancun's hotel center, Cancun International offers direct flights to and from 24 American cities and international metropolitan areas. At the airport, travelers can hop aboard Cancun's public bus service, which conveniently runs into downtown Cancun.

Conveniently located in the heart of Boulevard Kukulcan, the Cancun Center serves as Cancun's largest venue. Set to accommodate conferences and congresses of up to 6,600 people and exhibitions for up to 40,000 people, the Cancun Center features 78,533 square feet of space for exhibitions and 75,541 square feet for conferences and conventions – not to mention spectacular views of the Caribbean Sea and Nichupte Lagoon. Meeting delegates can easily walk to several hotels and restaurants located situated steps of the Cancun Center.

Cancun's variety of outdoor activities make it easy for groups to dive into team building and recreational fun outside of the boardroom. Set along Boulevard Kukulcan, the newly opened Maya Museum houses 350 archaeological artifacts focused on the Mayan population that resided on modern-day Quintana Roo. Groups can tour the museum's exhibition halls and view 14,000-year-old skeletal remains discovered in nearby Tulum's underwater caves, as well as explore the adjacent San Miguelito archaeological site, all within easy reach of the Cancun Center and major hotels. Also located within the hotel zone, the Kukulcan Plaza shopping center boasts hundreds of specialty stores, restaurants, theaters and a bowling alley, and serves as the perfect place to pick up artwork and silverwork; it is just one of many shopping areas located throughout Cancun.

Located on Isla Mujeres, about a 20-minute boat ride from Cancun, Dolphin Discovery welcomes groups to swim with dolphins and manatees, as well as snorkel, kayak, hike, zipline and more at its Garrafon Park natural reef. A popular marina and tour center, Aquaworld specializes in fishing charters, as well as diving excursions for beginner to advanced divers to such destinations as the Cancun Underwater Museum. Set within the protected National Marine Park, the museum is home to more than 400 permanent, life-sized sculptures made from pH neutral clay to promote the growth of coral reef and marine life.

Nearby Riviera Maya is home to a variety of world-class adventure parks perfect for group outings. Considered the largest aquarium in the world, Xel-Ha features snorkeling, spa options and marine life encounters, among many other activities, at all-inclusive pricing. Xcaret welcomes groups to discover the natural and cultural richness of Mexico through such highlights as the largest butterfly pavilion in the world, a coral reef aquarium, snorkel-ready underground rivers and nighttime shows that take the audience on a musical journey through Mexico's history. Xplor is the place to go for adrenaline-pumping ziplining and amphibious vehicle treks through the jungle and caves, as well as underground river swimming along stalactites and stalagmites. Groups can also visit the famous Takbeha and Takbelum cenotes at Hidden Worlds Rainforest Adventures, a family-friendly cenote adventure park home to a system of underground caverns and waterways.

About Cancun, Mexico / Additional Info

A strikingly beautiful Caribbean destination that boasts a modern infrastructure and all the amenities one could need, Cancun is the place to go for adventure seekers, nightlife enthusiasts, beach lovers and those just looking to relax. Once a remote, tiny fishing village of 12 families, Cancun has been cultivated into the ideal Mexican vacation spot after the Mexican government began a search to pinpoint ideal sites for tourism development in 1967. Cancun's history dates far beyond 1967, however, as it was part of an ancient Mayan civilization and is still today considered the gateway to the Mayan World, or Mundo Maya, which is comprised of the five Mexican states of Yucatan, Quintana Roo, Campeche, Tabasco and Chiapas and the five countries of Mexico, Belize, Guatemala, Honduras and El Salvador.

Historical evidence indicates the presence of Mayan culture in the Cancun area dating as far back as 1800 BC, and rising in prominence between 200 BC and AD 1000. The ancient civilization is still very much a part of daily Cancun life, as remnants of Mayan structures re scattered throughout the Yucatan Peninsula and frequented by visitors. Mayan sites include El Rey, home to a series of plazas, buildings and platforms, as well as Yamil Luum, home to two small temples likely used as watchtowers and lighthouses, and the highest point in Cancun. The World Heritage Site of Chichen Itza, which has been named as one of the New Seven Wonders of the World, boasts spectacular stepped pyramids, temples, columned arcades and more.

Beyond its Mayan roots, much of Cancun daily life is centered on the area's natural beauty and recreation activities, as well as its near perfect weather that stays relatively constant throughout the year. Graced by colorful coral reefs perfect for snorkeling and scuba diving, Cancun also offers 14 miles of pristine white beaches, crystalline waters and such natural treasures of Nichupte Lagoon, which serves as the home of thousands of plants and animal species. Set at the spot where the waters of the Gulf of Mexico and Caribbean Sea meet, the nearby Holbox Island features 22 miles of white and coral sand beach, as well as a strong population of marine life, including whale sharks, manta rays, dolphins, lobsters, eagle rays and sea turtles.

When it's time to dine in Cancun, visitors have an array of fresh seafood, as well as steak and international cuisine restaurants, from which to choose. Hidden within a botanical garden, Thai Lounge welcomes visitors to dine from relaxing palm shelters, while the sleek Harry's Prime Steakhouse and Raw Bar serves USDA prime beef along Nichupte Lagoon. The popular Fred's House specializes in fresh seafood and Nichupte Lagoon sunset views, while Trattoria Limoncello boasts open-air terraces and relaxed Italian fare along the lagoon. Last but not least, Cenacolo, situated in the upscale Kukulcan Plaza shopping area, serves fine Italian and handmade pastas in an elegant setting.

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