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Welcome to Cvent's Las Vegas meeting planning guide – a Vegas city guide for meeting planners. If you are planning a meeting in Vegas, this Las Vegas event planning guide has all the right information for you. Over the years, the city has earned the distinction as one of the world's top meeting and convention centers by offering endless options. One of the world's top destinations for meetings and conventions, Las Vegas is home to three of the 10 largest convention centers in the U.S. Famously diverse Las Vegas event venues comprise more than 10.8 million square feet of meeting, event and trade show space. For these reasons and more, the city welcomes over 5.1 million of convention delegates annually.
Las Vegas makes it easy for all those delegates to arrive. McCarran International Airport, which is located right next to the Strip, is ranked among the 12 busiest airports in the world based on the amount of passenger activity, and is served by more than 30 air carriers. With over 900 flights arriving and departing daily, McCarran International Airport offers direct flights to more than 130 U.S. cities. Upon arrival, attendees are offered the choice of taking the Las Vegas Monorail, which connects most of the hotels Strip hotels and the Las Vegas Convention Center.
With over 140,000 hotel rooms, attendees are always close to their event venue, entertainment, shopping and everything they need for a great experience. Las Vegas event venues are top-notch, transporting your group to Venice, Paris or New York - all without leaving the Strip. Always a master at reinvention, Las Vegas' CityCenter features several ultra-modern, glass-and-steel hotels with more than 300,000 square feet of convention space. Hotel inventory at CityCenter currently comprises the Vdara, ARIA and Mandarin Oriental properties.
Looking to dazzle your attendees at an evening event? From the private Foundation Room to The Marquee Nightclub at The Cosmopolitan Las Vegas, one of the largest clubs in the world, Las Vegas is home to dozens of nightclubs, each with a distinct vibe. Vegas also has more celebrity chef restaurants per square mile than any other city and they are also within steps of top shows. From an intimate poolside mixer to a lavish banquet for 10,000 attendees, the city's meeting and convention center services and facilities will cater to your priorities with unmatched flexibility. The city's penchant for spectacle and surprise can make planning events and meetings in Las Vegas more fun and exciting than anywhere else in the world.
For those craving Old Vegas-style glitz, the downtown area and Fremont Street, with its iconic hotels, have been transformed into a hip destination with high-end facilities (at value prices). Downtown now offers a unique blend of vintage and ultra-modern. It is also home to Symphony Park, a 61-acre urban community including The Smith Center for the Performing Arts; the Mob Museum; and much more.
With all this wealth of development, it is still surprising (for those who encounter it) how natural Las Vegas can be. For example, the Springs Preserve is an oasis of desert fauna and flora right in the heart of the city, offering a perfect nature backdrop to events. Lake Las Vegas, about 20 minutes from the Strip, is a secluded lakeside community, complete with lavish golf courses and state-of-the-art meeting facilities in an Italian village setting.
Las Vegas also has a lot to offer for outdoor events. Lake Mead is perfect for watersports, while Mount Charleston offers skiing and snowboarding, and the Bootlegger Canyon is often used for the outdoor activities and product demonstrations.
All average costs based on U.S. Government Per Diem rates as published by the U.S. General Services Administration.
The weather in Las Vegas is marked with warm summers, balmy winters and plentiful sunlight year-round with little rain. The temperature may rise to about 90°F in the months of May, June and September, and usually surpasses to 100°F in the months of July and August. From December to May, the mountains adjoining the city receive winter snow, but it seldom snows in the city itself. Las Vegas also records a relatively low humidity of under 10% and an annual rainfall of 4.5 in (114 mm) between the months of January to March.
The evening temperature dips to between 86F and 68F in November and December. The evenings are mostly cool and pleasant because of the desert climate.
Las Vegas Convention Center
Las Vegas Convention Center is one of the largest and best-equipped convention centers in the U.S. With over 3.2 million square feet of flexible meeting and trade show space and state-of-the-art audio- visual equipment, it's the facility of choice for many top U.S. conventions.
Three adjacent buildings offer about 2 million square feet of exhibit space and 144 meeting rooms, with seating capabilities from 20 to 2,500. The 225,000-square-foot grand lobby links the exhibit halls and provides a space for registration.
Food and beverage services are provided by ARAMARK. ARAMARK's convention cafes and restaurants are stationed at 18 permanent locations and include concession stands, portable snack bars and group meal function space throughout the facilities including two flagship restaurants Luckys and Aces with a combined total of more than 1,200 seats.
Las Vegas Monorail stops right in front of the Center, making most of the Strip hotels less than 15 minutes away. The Center is only 3.5 miles away from the McCarran International Airport.
Parking lot for over 5,000 cars is within walking distance.
Telecommunications services including voice, video and data are provided by Cox Business. High-speed Internet service is available throughout the public areas of the convention center.
The convention center is adjacent to the LVH-Las Vegas Hotel & Casino, with additional meeting and event facilities; it shares a parking lot with the Renaissance Las Vegas Hotel.
While the Las Vegas Convention Center is a large facility, it offers personal attention to meeting planners as well as convention attendees. Concierge desks in the common areas assist with restaurant reservations and show tickets. The Center is operated by the Las Vegas Convention and Visitors Authority.
Sands Expo and Convention Center
The Sands Expo Center, part of to The Venetian and the Palazzo resort complex, is one of the largest convention facilities in the U.S. It offers over 1.8 million sq. ft. of flexible meeting and event space and a direct access to over 40,000 rooms, celebrity-chef restaurants and the Strip.
The Center is adjacent to the 650,000 sq. ft. Venetian Congress Center, which includes the 85,000-square-foot Venetian Ballroom and two other ballrooms, 64 meeting rooms and 3 board rooms. Top-class space with beautiful design and state-of-the-art audio and visual equipment make this a true destination and not just a meeting facility.
Part of the appeal of the Sand Center is its proximity to the Venetian and the Palazzo, with their high-end restaurants, shows, nightclubs and shopping. Mario Batali's Carnevino restaurant and Cut steakhouse, as well as Luciano Pellegrini's Valentino, are all within a short walk from the tradeshow floor of the expo center.
Many meeting planners also choose to take advantage of excellent nightclub and lounge facilities, including Tao, Lavo, and Lagasse's Stadium.
The Expo Center is just around the corner from the Las Vegas Strip and is across the street from Wynn Las Vegas.
Henderson Convention Center
Mandalay Bay Resort
Mandalay Bay Events Center is located adjacent to Mandalay Bay resort and is connected to The Hotel and the Four Seasons, Hotel, a non-gaming property, right in the heart of the Las Vegas Strip.
The Center features over 1.7 million square feet of flexible meeting space, including 1 million square feet of exhibit space on two levels, three levels of elegantly decorated meeting and event space, four pillar-free ballrooms ranging from 31,000 to 100,000 square feet, the largest pillar-free hotel ballroom in the U.S. The breakout space can accommodate up to 75 meetings simultaneously.
Because the Center is part of the hotel complex, it offers a direct access to thousands of hotel rooms, top-quality restaurants, including Fleur by Huber Keller, Lupo by Wolfgang Puck, and House of Blues Foundation Room, one of the most exclusive private event venues in Las Vegas.
Event planners can also take advantage of the Center's proximity to Shark Reef, the North America's only predator-based aquarium.
Mandalay Events Center also includes 12,000-seat arena that is a stage of choice for such performers as Andrea Bocelli and Britney Spears.
MGM Grand Hotel & Casino
MGM Grand is Maximum Vegas. With the culmination of a multi-year evolution, the AAA Four Diamond award-winning resort provides the best of everything visitors come to Las Vegas to find.
From A-list entertainment to award-winning restaurants, high-energy nightlife to relaxing rejuvenation. Maximum energy. Maximum indulgence. Maximum escape.
Today's MGM Grand provides a Maximum Vegas experience all under one roof. MGM Grand prides itself not on a theme, but on delivering an unforgettable Las Vegas experience.
Thomas & Mack Center
4505 Maryland Pkwy
Las Vegas, NV 89154
Total Meeting Space - 22,200 Sq. Ft.
McCarran International Airport (LAS)
Approximate taxi fare: $38 USD
McCarran International Airport is among the 10 busiest airports in the world based on total passenger volume. With more than 30 scheduled airlines, McCarran offers nearly 900 daily flights, including non-stop service to more than 130 cities in the United States and abroad.
Las Vegas' McCarran International Airport serves more than 41.8 million passengers annually with 110 aircraft gates in two separate terminal buildings - each with its own parking garage, ticketing/check-in area, and baggage claim. McCarran offers a variety of food and beverage options from sit-down restaurants to fast food courts. Slot machines located throughout both terminals, an aviation museum, spa, and unique artwork round out the list of amenities at this gateway airport.
AIRLINES SERVING McCARRAN INTERNATIONAL AIRPORT
Terminal 3 – Domestic
More than 10 taxi companies provide service to and from the airport and locations throughout Las Vegas. Taxi cab service is regulated by the Nevada Taxicab Authority, a State agency responsible for issuing medallions and setting fares.
Some taxis will not accept credit card payments. Customers should notify the attendant if they plan to use a credit card for payment.
There is a $2.00 charge on all fares originating at the airport.
The maximum number of passengers allowed in any taxi is five (5), including infants and children.
Taxicabs are available on the east side of baggage claim, outside door exits 1 - 4. Airport personnel are available to help queue the lines and provide assistance as needed.
At Terminal 3, taxis are conveniently located outside on Level Zero. There are 20 taxi loading positions on the on the west end of the building to serve domestic travelers and 10 loading positions on the east side of the building to accommodate international travelers. Quick exit lanes will allow traffic to leave the airport quickly and airport personnel are available to assist as needed.
Taxicabs are also available at the McCarran Rent-A-Car Center.
Group shuttles are an economical way to get from the airport to most major hotel/resorts. While en route, group shuttles make multiple stops at locations along the way.
Airline Shuttle Corp
Group shuttles are available on the west side of baggage claim, outside door exits 7 - 13. Airport personnel are available to help queue the lines and provide assistance as needed.
At Terminal 3, shuttles are conveniently located outside on Level Zero on the west end of the building to serve domestic travelers and on the east side of the building to accommodate international travelers. Quick exit lanes will allow traffic to leave the airport quickly and airport personnel are available to assist as needed.
Walk-up limousine service offers travelers a luxury experience. Sedans, stretch limousines, and SUVs are available.
Las Vegas Limousines
ODS Chauffeured Transportation
Limousines are available on the west side of baggage claim, outside door exits 7 - 13. Airport personnel are available to help queue the lines and provide assistance as needed.
At Terminal 3, shuttles and limousines are conveniently located outside on Level Zero on the west end of the building to serve domestic travelers and on the east side of the building to accommodate international travelers. Quick exit lanes will allow traffic to leave the airport quickly and airport personnel are available to assist as needed.
If arrangements have been made in advance with a hotel/resort, the driver will meet travelers in baggage claim.
The McCarran Rent-A-Car Center is just three miles from the airport with easy freeway access to Interstates 15 and 215 and the Las Vegas Strip. Car rental customers arriving at McCarran International Airport will be transported to their vehicles by dedicated McCarran Rent-A-Car Center shuttles.
Arriving car rental customers will be transported to their vehicles by dedicated McCarran Rent-A-Car Center shuttles for the three-mile trip to the Center and the car rental company of choice.
From Baggage Claim, follow the signs to Ground Transportation on Level 1. Proceed to the Rental Car Shuttle located at the center median outside doors 10 and 11.
Courtesy McCarran Rent-A-Car Center shuttle buses depart approximately every five minutes for the three-mile trip to the Center and the car rental company of choice.
Follow the signs to Ground Transportation from Baggage Claim on Level Zero. Proceed to the Rental Car Shuttle located outside west doors 51-54 and east doors 55-58.
The Regional Transportation Commission of Southern Nevada (RTC) provides bus service to and from McCarran International Airport. For route information, please visit the RTC web site.
The bus stop at Terminal 1 is located on Level Zero. From baggage claim, take the elevator or escalator down one level. Exit the terminal building and proceed across the pedestrian crosswalk. Veer right to the covered RTC bus stop.
The RTC bus stop at Terminal 3 is located on the west end of Level Zero. Follow signs to Ground Transportation from Baggage Claim, exiting the terminal outside of doors 51-54, Veer left at the end of the building and follow the signs to the RTC bus stop.
The RTC Paratransit Shuttle service is available by reservation at Terminals 1 and 3. The shuttle stops at Terminal 1 just outside the doors on Level Zero, and at Terminal 3 on Level Zero, outside door exit 55. To make a reservation visit the RTC website or call: 702.228.4800 / TDY 702.676.1834.
Owned and operated by the Las Vegas Monorail Company, the Las Vegas Monorail runs a 4-mile route between the Sahara Hotel (towards the north end of the Strip) and the MGM Grand (towards the South). The Las Vegas Monorail provides a comfortable, quick and safe way to travel the length of the Las Vegas Strip.
The system is variably priced ($5.00 per single ride), fast and convenient. The 4-mile route is covered in about 14 minutes, and travels at speeds of 50 mph.
Along the way, travelers can get off/on at any of the seven stations that connect to world-famous hotels on the Las Vegas Strip.
Operation hours: 7 AM to 2 AM, Monday through Thursday; 7 AM to 3 AM Friday to Sunday; however, hours can be extended, depending on in-town events.
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