Los Angeles meeting planning might put you into a dream state, but don't try to tell the "Dream Factory" that it doesn't have what it takes. Known foremost as the leading supplier of entertainment to the world, Los Angeles is also a major hub for international trade and commerce and a cultural icon for arts, fashion and literature. Almost 18 million people live in it or in its immediate vicinity. From entertainment palaces to theme parks to studio backlots, the extraordinary variety of Los Angeles event venues is unlikely to be found anywhere else.
The city has an established history with hosting events. With top-notch accommodations and facilities, a year-round sunny, mild climate and fun-loving people who know how to entertain, Los Angeles welcomes roughly 30 million visitors each year making Los Angeles event planning a pretty serious business.
In addition to the general information in this guide, meeting planners should also feel free at any time to reach out to LA INC., the city's official destination marketing organization, for specific LA meeting planning requests. They are LA experts with the inside scoop and a host of free services to help meeting planners get the best of Los Angeles meeting spaces.
By plane, train or automobile, these visitors have no trouble arriving. Fewer than five hours by car from large cities like San Diego, San Francisco and Las Vegas, the city is easily reached from farther distances through Los Angeles International Airport (LAX), which processes almost 60 million people every year. The 6th-busiest airport on the planet, it serves 251 destinations home and abroad on more than 50 airlines, and the city's accessibility is further heightened by several additional airports, all of which are fewer than 45 minutes from downtown Los Angeles—John Wayne (Anaheim); Bob Hope Airport (Burbank); Long Beach Airport and Palmdale. LA/Ontario International, in Ontario, approximately 50 miles east of downtown Los Angeles, is the area's other international airport, serving, albeit only, Guadalajara, Mexico, as well as mainly West Coast destinations. A farther stretch, but doable, is Palm Springs International, which is approximately 100 miles east of downtown Los Angeles and whose international tag is possible thanks to Canadian airline WestJet.
Being such a large city, keeping event attendee travel logistics in mind for Los Angeles meeting planning professionals is clearly important. Thanks to LA's well-maintained, elaborate system of freeways, traveling by car is one of the most viable options for traversing the city. Under a recent program that has expanded pick-up services, visitors can easily flag down one of more than 2,300 taxis operating in the downtown area. Transportation around Los Angeles is easy, putting paid to the myth that you need a car here. The county's Metro system of 200 bus lines and four rail lines connects visitors to the large majority of neighborhoods in the area, while the quick, affordable DASH Downtown buses offer service to points of interest such as Chinatown, Union Station and L.A. LIVE.
Entering downtown, planners can enjoy a wealth of meeting facilities suited for groups of all types and sizes. The stunning glass-and-steel Los Angeles Convention Center, the city's principal events center, boasts the sought-after Leadership in Energy & Environmental Design (LEED) designation from the United States Green Building Council. Within walking distance of too many LA meeting hotels to count and 15,000 hotel rooms in a downtown that has undergone radical change (to the better, too) in recent years, the center contains 720,000 square feet of exhibit hall space, 147,000 square feet of meeting space and a 299-seat theater. Amenities at the convention center are equally impressive, from the three food courts to on-site parking for more than 5,500 vehicles.
The convention center, along with the Staples Center and the NOKIA Theatre, is part of the L.A. LIVE entertainment complex, a 5.6-million-square-foot entertainment campus that first launched in 2007. This 27-acre mixed-use development boasts more than six blocks of entertainment facilities, restaurants, cinemas, bowling lanes, music clubs and museums, including the 7,100-seat NOKIA Theatre, the 15,000-square-foot pan-Latin Conga Room, the GRAMMY Museum® and more. L.A. LIVE also contains two hotels, the 878-room JW Marriott Los Angeles and 123-room The Ritz-Carlton, Los Angeles Hotel & Residences. The two hotels and condo component comprise a distinctive, 54-story building.
Meeting sites in Los Angeles are spread throughout this city of nearly 500 square miles. Need something cutting edge? The stainless steel Walt Disney Concert Hall, designed by Frank Gehry, can seat 2,265 people and is home to the city's philharmonic orchestra.
What about a taste of Old Hollywood? Host to countless premieres and three Academy Award ceremonies, Grauman's Chinese Theatre is one of the most sought-after locations for private events and screenings since 1927.
Groups can soak up the California sun by hosting an event among the 18,000 plants at the Los Angeles County Arboretum & Botanic Garden. Or, wait until the sun goes down to make the most of LA's vibrant nightlife. Restaurants and clubs such as Koi, Spago (Wolfgang Puck presides over two Michelin stars), Cafe La Boheme, Sky Bar at the Mondrian Hotel and Geisha House offer fine food and trendy music to liven up events of all sizes. One of the trendiest new party spots is just about anywhere in the new Hotel Erwin in Venice Beach, where the view over the beach and ocean will make attendees forget they're in the second-most crowded urban landscape in North America.
As of late, it's become much easier to " go green" with Los Angeles event planning, No matter the specific site, events and meetings in Los Angeles benefit from the city's many eco-friendly initiatives. LA was the first city to require city-owned buildings to be built according to LEED specifications. Plus, more than 20 percent of the city's power is generated from renewable resources, a fact of which the city is rightly proud and made a big splash about earlier this year. Hybrid vehicles are available from rental-car agencies such as Advantage, Enterprise and Midway, while public transportation features several clean-burning, natural-gas buses. Hotels, restaurants and unique event spaces are all adopting green policies as well.
International trade, entertainment, aerospace, technology, petroleum, fashion and tourism dominate LA's economy. The contiguous ports of LA and Long Beach also comprise the 6th-busiest port in the world. Los Angeles has 23 of the 57 California companies in the Fortune 500 list and is home to 200 colleges and universities, including the University of Southern California, UCLA and Pepperdine University.
Now the 2nd-largest city in the nation, Los Angeles remained hidden in the desert until the arrival of railroads and the discovery of oil in the late 19th century. Today, the City of Angels is the largest city in the state of California, with a heritage embracing 140 countries and 86 languages. Approximately 48 percent of its residents are Hispanic or Latino, 28 percent are white, 13 percent are Asian/Pacific Islander, 9 percent are African American and 1 percent is Native American.
What everyone finds in Los Angeles is a pleasant Mediterranean climate made for enjoying a variety of recreational activities. With 75 miles of coastline, the city is home to several popular beach areas, including the eclectic Venice Beach and the casual Hermosa Beach. Also on the coast, the much-loved Santa Monica welcomes more than four million guests a year with its novelty shops, Oceanside restaurants and admission-free Pacific Park. Hiking, biking, walking and golfing are among the many activities enjoyed at spots such as Griffith Park, one of the largest parks in North America.
Los Angeles' indoor attractions certainly match the excitement of its outdoors. View more than 5,000 masterpieces at one of the three facilities of the Museum of Contemporary Art in LA; experience an earthquake at the California Science Center in Exposition Park; or get lost in the night sky at the viewing telescopes at the Griffith Observatory, home to one of the largest public solar telescopes in the U.S.
The observatory isn't the only place in Los Angeles where guests can stargaze. Known as the entertainment capital of the world, the city is the site of countless television and movie sets and celebrity residences. No trip to LA would be complete with walking among the industry's biggest stars at the Hollywood Walk of Fame. Guests can also see memorabilia from their favorite films, including Rocky's boxing gloves and Indiana Jones' whip, at the Hollywood Museum. Or get into the action on the Warner Bros. Studio VIP Tour, which travels sets, backlot streets and sound stages. Not to be outdone, Universal, the largest working movie studio in the world, has a theme park, shows, a King Kong exhibit and the ability to have visitors forget that movies really aren't real.
LA's nightlife shines just as brightly as its stars. Dance the night away at the Viper Lounge; sip one of more than 50 creative cocktails at Lola's (it claims it invented the apple martini) in West Hollywood; sample rare beers from across the globe such as Chimay White Cap Tripel and Samuel Smith's Oatmeal Stout at Library Bar, and get a late-night burger and shake at Rock n' Roll Denny's (yes, a regular Denny's) on Sunset Blvd, into which often come real-live celebrities in need of sustenance, too. In addition to drinks, guests find entertainment of virtually every genre, from jazz to rock 'n roll to gospel to alternative, at locations such as the NOKIA Theatre, House of Blues on the Sunset Strip, Whisky A Go Go and the Key Club.
For a more low-key night out, groups can hop aboard a dinner cruise offered by Hornblower Cruises & Events based in Marina Del Rey or Spirit Cruises & Yacht Parties based in San Pedro (near Long Beach). Or stay on shore and set up an after-dark barbecue at one of the public grills on LA's beaches (Malibu might just be about the best place). Guests can also cap off the night with a sweet treat from one of the branches of Pinkberry, whose South Korean-style frozen yogurt has tempted the taste buds of actors such as Leonardo DiCaprio and Kate Hudson. From dancing the night away at trendy clubs to a stroll on the starlit beach, the nightlife options in Los Angeles are just as eclectic as this larger-than-life city itself.
And after being on the fringe of Venice Beach for almost two decades but then—almost unforgivably—closing in 2009.
All average costs based on U.S. Government Per Diem rates as published by the U.S. General Services Administration.
With approximately 325 days of sunshine a year, it's hard to find a bad time to visit. The winters in LA tend to be mild and wet but rarely snowy, with highs in the 60s and lows in the 40s. Summer brings highs in the 80s and lows in the 60s.
February is the wettest month and August is the driest, hottest month. The coastline sees temperatures about five degrees cooler than inland year-round, thanks to a cooling effect is caused by the marine layer. July and August are the best months to enjoy the beach, but September and October are best for enjoying all that the city has to offer, when clear, sunny days and little fog are the norm.
Los Angeles Convention Center
The Los Angeles Convention Center attracts meetings and conventions not only for its expansive facility space but for its stunning design. Its trademark glass and steel, emerald-hued façade serves as an iconic landmark of the cityscape. Flooded with sunlight, the spacious lobbies are filled with artwork by nationally recognized names. Located in the heart of downtown, the center is within walking distance of 14,000 hotel rooms and is fewer than 20 miles from Los Angeles International Airport.
Inside, the Los Angeles Convention Center boasts 720,000 square feet of exhibit hall space, 64 meeting rooms totaling 147,000 square feet, and a 299-seat theater. The 347,000-square-foot South Hall has over 16,500 square feet of registration space, while the 210,000 square feet of exhibit space in the West Hall includes 9,230 square feet of pre-function area. Guests to the center can easily traverse between the two main halls via the two-story meeting room concourse.
The expansive facilities at the center are matched by the breadth of its amenities. Event attendees can take advantage of a full-service business center, three food courts and on-site parking for up to 5,600 vehicles. The 162,000-square-foot Kentia Hall can be converted to accommodate an additional 415 spaces. The center's food and beverage department offers services such as custom menu design, full decorating services, specialty linen and more to groups of 10 to 7,000 people.
One of the most technologically advanced meeting and convention facilities in the world, the Los Angeles Convention Center offers a wide array of professional audio-visual services. Facility-wide gigabit-speed fiber optic cabling and wireless Internet allow for rapid connectivity and streaming video.
Always ahead of the curve, the Los Angeles Convention Center became the first convention center of age and size in the United States to gain certification in Leadership and Environmental Design for Existing Buildings from the U.S. Green Building Council. Green practices are in effect throughout the convention center, from the use of biodegradable or compostable products in the food services department to the over 1,900 high efficiency lighting units used in the exhibit halls. The center is also the largest solar-generating convention center in North America.
Not surprisingly, the Los Angeles Convention Center is a much sought-after facility, hosting over 2.5 million visitors annually. The center has received numerous industry awards, including several Planner's Choice Awards from MeetingNews magazine and Prime Site Awards from Facilities and Destinations magazine.
California Market Center
Located in downtown's Fashion District, the California Market Center is home to wholesale fashion showrooms, offices, studio spaces, fashion design schools, restaurants and, of course, plenty of special event spaces. From the panoramic views and whitewashed ceilings of the Penthouse to the sleek marble floors and natural light of the Atrium, the center has over 40 dedicated event spaces. Events at CMC can also take advantage of an on-site events assistant, audio-visual equipment and convenient underground parking.
Over 30 tons of glass fixtures by Rene Lalique, mallechort elevator doors, Art Deco fixtures and molded plaster ceiling panels fill the interior of the Italian Romanesque structure housing Cicada Restaurant, located in the former headquarters of haberdashers Alexander & Oviatt. The indoor-outdoor Oviatt Penthouse is well-suited to weddings, conferences, ceremonies and more, offering amenities such as a dance floor, heated lamps, dressing areas and a sound system.
Davidson Executive Conference Center
Featuring soaring brick arches and a 75-foot-tall tower, the Davidson Continuing Education Conference Center is a landmark at the University of Southern California's University Park campus. The 36,000-square-foot building regularly hosts conferences, symposiums and other educational programs. It features six meeting facilities and conference services including catering.
Living up to its name, GRACE RESTAURANT offers an artfully-designed space defined by cushy chairs, soothing cream and brown tones, and sleek chandeliers. Revolutionary chef Neal Fraser uses quality, seasonal ingredients to craft contemporary American selections such as braised pork shank with chorizo home fries and grilled wild boar tenderloin with violet mustard sauce. In addition to its food and wine services, GRACE's event team can provide custom printed menus, flowers, audio-visual equipment and entertainment for events.
Hilton Los Angeles Airport
Offering luxury hotel services and a prime location, the Hilton Los Angeles Airport boasts 1,234 rooms, equipped with wireless Wi-Fi, high-speed Internet access, flat-screen televisions and spacious work stations. One of the world's largest airport hotels, the Hilton's conference center includes a business center, two boardrooms, 30 meeting rooms and a ballroom with space for up to 1,300 people. A complimentary shuttle ferries guests to and from Los Angeles International Airport every 15 minutes.
Hyatt Regency Century Plaza
Located in the fashionable Westside, Hyatt Regency Century Plaza is glamorous retreat in the middle of the city. Guests can comfortably stay at one of more than 700 recently renovated guest rooms while indulging in the Hyatt Regency's world-class spa or dining at the on-site Breeze restaurant. The hotel's self-contained convention center has multiple levels of event space to accommodate a wide range of activities and group sizes. Additionally, seven acres of lush grounds make it easy to take events outside under the California sun.
Chef Suzanne Tracht, a Bravo TV's Top Chef Masters contestant, dazzles guests with comforting retro dishes at her modern chophouse in the heart of Los Angeles. Designed with the style and sophistication of a 1940s supper club, Jar offers up hearty entrees such as the signature pot roast with carrots and caramelized onions. This self-described "quintessential neighborhood restaurant" welcomes events large and small in its main dining room and semi-private lounge area.
Regal L.A. Live Stadium 14
The 5.6 million-square-foot entertainment campus LA LIVE is making a statement on LA's meetings and events scene. This 27-acre mixed-use development boasts over six blocks of entertainment facilities, restaurants, cinemas, bowling lanes, music clubs, museums and more.
LA LIVE's ever-growing campus continues to expand with new, exciting event space. In 2009, a 140,000-square-foot Regal Cinemas, the brand's West Coast flagship, opened at the complex. It features 3,800 seats including an 800-seat premiere house. Meanwhile, 2010 saw the opening of an 878-room JW Marriott Hotel and a 123-room Ritz-Carlton Hotel at LA LIVE. Housed in a shared 54-story tower, these hotels offer over 75,000 square feet of indoor meeting space at the Gallery Collection, which includes three ballrooms and nine meeting rooms.
Nokia Theatre L.A. Live
The area location of choice for performers such as the Eagles and Sugarland, the 7,100-seat Nokia Theatre LA LIVE offers guests mid-size intimacy with no seat further than 220 feet from the stage. It also boasts 12 luxury boxes, 250 luxury seats and 12,000 square feet of VIP and hospitality areas. The two-level Wachovia VIP Lounge offers exclusive access and a private patio. The Nokia Theatre's state-of-the-art technology includes $2 million in specialty lighting and rigging, a $1.5 million JBL VerTec facility sound system, and over 5,000 square feet of LED screens.
Sai Sai Millennium Biltmore Hotel Los Angeles
A recipient of the 2008 Gold Key Award from Meetings & Conventions magazine and a 2008 Platinum Choice Award from Smart Meetings magazine, the Millennium Biltmore Hotel is a prime choice for events of all kinds. Included in its 70,000 square feet of space are 17 meeting and banquet rooms, including a 16,800-square-foot exhibition center and five major ballrooms, one of which hosted eight Academy Award Ceremonies in the 30s and 40s. Known for its modern luxury, the 683-room Biltmore indulges guests with a Roman-style swimming pool and a number of on-site restaurants and bars.
The anchor of the LA LIVE complex is the STAPLES Center, the self-proclaimed world's most successful arena. The 20,000-square-foot arena is home to five professional sports teams (Los Angeles Lakers, Los Angeles Clippers, Los Angeles Sparks, Los Angeles Kings and Los Angeles Avengers) and also hosts about 240 events each year, ranging from family entertainment to award shows. STAPLES Center has several club and restaurant spaces that can accommodate groups of up to 500 people, as well as a conference center and meeting rooms complete with Internet capabilities, on-site catering and telecom services.
The Olympic Collection Banquet & Conference Center
Offering the features and services of a five-star hotel but not the prices, the Olympic Collection Banquet & Conference Center can accommodate social events, large parties, meetings and more. Its over 30,000 square feet of event space encompasses eight banquet halls and an open-air terrace. The Grand Ballroom, the largest space, can host up to 995 guests.
In addition to offering audio-visual technology, the center's catering team specializes in groups of 25 to 1,500 people. A gorgeous setting overall, the Olympic Collection is a popular choice for film and television productions, having been most recently featured in the Academy Award-winning film American Beauty.
The Westin Bonaventure Hotel & Suites, Los Angeles
Located in the heart of downtown LA's financial district, the Westin Bonaventure is an attraction in and of itself. A futuristic design and its trademark cylindrical mirrored towers have made it the shooting location of choice for films such as True Lies, Lethal Weapon 2, and Rain Man. Its central atrium houses 42 restaurants and shops, a state-of-the-art gym, and a revolving cocktail lounge. With 130,000 square feet of meeting space, the 1,354-room Westin is the largest convention hotel in the city.
Westside Conference Center Pepperdine University
Located at Pepperdine University's West Los Angeles Graduate Campus just minutes from Los Angeles International Airport, the Westside Conference Center is one of the city's newest sites for conferences, training and seminars. Capable of hosting 10 to 40 people, the center's various classrooms and boardrooms can be arranged to suit intimate business meetings or large-scale lectures.
All meeting rooms feature wireless connectivity and multimedia projectors. The full-service dining room offers catering services for up to 100 people. On-site parking is available.
Bob Hope Airport (BUR)
Approximate taxi fare: $50 USD
The closest airport to Hollywood, the San Fernando Valley and downtown LA, Bob Hope Airport is a gateway to and from the region for more than 4.5 million passengers per year. The airport provides non-stop service throughout the western United States, direct flights to New York City and connecting flights throughout the entire country. Seven major carriers operate out of Bob Hope Airport including American, Delta and United Airlines.
A convenient and efficient facility for business and leisure travelers alike, Bob Hop Airport features a number of services and amenities including wireless Internet access, restaurants, gift shops and valet parking.
Airline carriers serving Bob Hope Airport
John Wayne Airport (SNA)
Approximate taxi fare: $113 USD
Located about 35 miles south of Los Angeles, John Wayne Airport is the only commercial service airport in Orange County. The airport offers non-stop service to over 15 destinations in the United States, including Atlanta, Chicago, Las Vegas, Houston and Minneapolis.
The airport has several fast food and full-service eateries as well as a number of gift shops and newsstands. Parking is available in a valet lot, terminal lot and Parking Lot C, which offers shuttle service to the terminal. Parking is set at $2 per hour. Terminal Parking is a maximum $20 per day and Parking Lot C charges up to $17 per day.
Airline carriers serving John Wayne Airport
Opened in 1939, Union Station is known as the "Last of the Great Railway Stations." The rail terminal serves five Amtrak routes: Coast Starlight, which travels from Seattle to LA; Pacific Surfliner, which travels from San Luis Obispo to San Diego; Southwest Chief, which travels from LA to Chicago; Sunset Limited, which travels from LA to New Orleans; and Texas Eagle, which travels from LA to San Antonio.
LA's Union Station is open 24 hours a day.
Operated by the Los Angeles County Metropolitan Transportation Authority, Metro consists of 200 bus lines and four rail lines traveling across the county.
Schedules for Metro vary based on route. Regular base fare is $1.25 and $0.55 for seniors. Day passes, good for local travel all day, are $5 for regular fare and $1.80 for seniors. Exact fare is required for buses. Tickets for the Metro rail system, including the Orange line, are purchased prior to boarding from self-service ticket vending machines.
Metro Rail System
Metro Rail runs on six color-coded subway, light rail and rapid bus transit lines. The light rail Blue line runs north and south between Long Beach and LA; the light rail Green line runs east and west between Norwalk and Redondo Beach; the subway Red line offers service in downtown and Hollywood; the rapid bus transit Orange line runs from North Hollywood to the Warner Center; the subway Purple line runs between Union Station, Wilshire Boulevard and Western Avenue; and the light rail Gold line connects to the Red line and runs to Pasadena.
Metro buses travel to every major destination in the area on 200 different lines. Orange buses, or Metro Local, stop at points of interest in the city. Red buses, or Metro Rapid, expedite travel with fewer stops and special transponders at major streets that alter traffic signals to favor the bus. Blue Metro Express buses have reduced service along the freeways.
The city of Los Angeles Transportation (LADOT) operates the 2nd largest fleet in the county, serving about 30 million passenger each year. Its six quick DASH Downtown bus routes run during the weekday every five to 20 minutes, depending on route. Some routes offer weekend service every six to 20 minutes. Stops of interest include Little Tokyo, Chinatown, Union Station and the Fashion District.
Regular DASH fare is $0.25. Fare for seniors is $0.10.
The affordable FlyAway buses offer fast service between downtown and Los Angeles International Airport or between Van Nuys Airport and LAX. FlyAway buses pick up passengers at the Lower/Arrivals level of Los Angeles International and drop off at the Upper/Departures level.
FlyAway buses run non-stop service every 30 minutes; early morning and weekend departures vary. One-way fare from Van Nuys and Union Station is $6; one-way fare from Westwood is $5. Discounted one-way fare for seniors is $4. Children under 2 ride for free.
Los Angeles' airports have several on-site and off-site rental car companies. Popular on-site companies include Avis, Budget, Enterprise, Hertz and National.
About 40 rental car companies operate out of LAX, 10 of which can pick up and drop off customers directly from the terminals using courtesy shuttles. These 10 companies include Advantage, Alamo, Avis, Budget, Enterprise, Hertz and Thrifty.
Car rental counters for Alamo, Avis, Hertz and National can be found at Terminal B of Bob Hope Airport. At LA-Ontario International Airport, passengers can reach on-airport rental car agencies Alamo, Avis, Budget, Dollar, Hertz, National and Thrifty by shuttle to the Consolidated Rental Car Facility. Rental counters can be found at the arrivals level between Terminals A and B at John Wayne Airport. Avis, Budget, Enterprise, Hertz and National serve Long Beach Airport's Rental Car Center, accessible by shuttle.
Nine franchise taxi companies operate over 2,300 taxis in the city of Los Angeles. These taxis are designated with the official City of Los Angeles Taxicab Seal. Fares are set at $2.85 for the first one-ninth of a mile and $2.70 for each additional mile.
Taxi fare from Los Angeles International to downtown is a flat rate of $46.50. Rates to Beverly Hills range from $40 to $50, while rates to Hollywood range from $65 to $80. Due to traffic in the city, these fares can vary based on the $0.30 charge for each 37 seconds of waiting/delay ($29.29 per hour).
Taxi fares from Bob Hope International Airport to downtown average $40 to $65; fare from LA-Ontario International to downtown is about $105 to $140; and fare from John Wayne Airport to Los Angeles ranges from $105 to $140. Taxi fare from Long Beach Airport to downtown LA is a flat fee of $66. Fare from the airport to Disneyland is $40; to South Coast Plaza, $50; to Orange County, $55; and to Burbank Airport, $96.
Photo Credit : Tom & Michele Grimm
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As one of the world’s top trendsetters, you can count on Los Angeles to constantly evolve, adapt and re-imagine its possibilities. From the eternal sunshine and Hollywood glitz to all the surrounding communities with their own distinct cultural personalities, there is not one single experience that can sum up the life and heartbeat of this city and its sister communities.
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