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Napa Valley, CA Event Planning

Key Highlights

Hotels 30
Total Sleeping Rooms 3,060
Committable Sleeping Rooms* 380
Committable Meeting Rooms* 27
Average Hotel Room Rate USD $290
Average Daily Meal Cost USD $69
Average Weekly Car Rental USD $219
*Maximum for a single hotel

Napa Valley, CA Meeting Planning Overview

North America’s destination for wine, food, arts, and wellness, Napa Valley is legendary for its thriving arts scene, natural beauty, world-class lodging, and more than 400 wineries. This Northern California hotspot is also a fantastic meeting destination, home to more than 200,000 square feet of meeting space ranging from ballrooms to wine caves, as well as a variety of team-building activities and after-meeting opportunities sure to quench any thirst for culture, adventure, or just plain relaxation. Napa Valley also boasts an award-winning culinary scene, with the most Michelin-starred restaurants per capita of any wine region in the world.

Conveniently located just 50 miles northeast of the Bay Area, Napa Valley spans 35 miles long and five miles wide. Meeting delegates can fly into San Francisco International Airport, Oakland International Airport, Sacramento International Airport, or Mineta San Jose International Airport, which are all within 85 miles of Napa Valley. Airport shuttle service is available from San Francisco International Airport, Oakland International Airport, and Sacramento International Airport. Once in the Napa Valley region, meeting participants can hop aboard VINE Transit, a fixed route bus system that runs local and regional routes, including transfers to community shuttle service.

Napa Valley’s long list of meeting and event venues includes the Meritage Resort & Spa; set just four miles from downtown Napa, the sprawling 322-room Tuscan-inspired resort offers more than 50,000 square feet of indoor and outdoor event space, including the 10,490-square-foot Grand Meritage Ballroom, which opens onto a four-season covered terrace. Delegates can also gather in the resort’s 7,358-square-foot Carneros Ballroom, two boardrooms, and nearly 4,000-square-foot Estate Cave. Resort amenities include one of the top 100 spas in the country, onsite dining, and a patio and pool deck with adjoining fire pits, cabanas, and bocce courts. Napa’s Silverado Resort & Spa features more than 15,000 square feet of meeting space in its renovated conference center, as well as multiple outdoor venues and 380 guest rooms. Resort amenities include two championship golf courses, 13 lighted tennis courts, biking and hiking trails, fine and casual dining, and a full-service spa. The 275-room Napa Valley Marriott Hotel & Spa features 22,000 square feet of indoor and outdoor event space throughout its 12 meeting rooms, three newly renovated ballrooms, boardroom, hospitality suite, and two outdoor courtyards.

Aside from the beautiful Meritage Resort & Spa, Silverado Resort & Spa, and Napa Valley Marriott Hotel & Spa, Napa Valley features a number of attractions and performing arts centers that double as unique venues for group events. An art deco landmark that allows for intimate live show experiences, the Uptown Theatre Napa opens up its 857-seat theatre, 980-square-foot lobby, and 200-person courtyard for private events. The Performing Arts Center at Lincoln Theater in Yountville accommodates private events in its 300-person Grand Foyer, 100-person Upper Foyer, and 45-person Swanson Board Room opening to a private patio. Housed in the first floor of the historic Napa Valley Opera House, Napa’s Blue Note Jazz Club is a jazz club and gourmet restaurant, as well as private event venue that serves as an offshoot of New York City’s famed Blue Note Jazz Club.

To see all Napa Valley while riding in style, visitors can board the historic Napa Valley Wine Train, which takes scenic daytime and nighttime trips through Napa, Yountville, Oakville, Rutherford, and St. Helena. Groups can enjoy a gourmet meal inside the train’s restored early 20th century Pullman rail cars and visit wineries along the way. Groups can also embark on customized private winery and wine tasting tours, bike tours, and hot air balloon excursions.

 
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