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Washington, D.C. Event Planning

Key Highlights

Hotels 196
Total Sleeping Rooms 36,120
Committable Sleeping Rooms* 1,175
Committable Meeting Rooms* 80
Convention Center Space 2,200,000 Sq. Ft.
Largest Exhibit Space 703,000 Sq. Ft.
Largest Ballroom 473,000 Sq. Ft.
Average Hotel Room Rate USD $250
Average Daily Meal Cost USD $69
Average Weekly Car Rental USD $261
*Maximum for a single hotel

Washington, D.C. Airport Information

Washington, D.C. is served by three major airports: Ronald Reagan National Airport, Dulles International Airport, and Baltimore/Washington International Airport. All are easily accessible from the city by ground and public transportation, and most hotels offer shuttle services.

Baltimore-Washington International Airport (BWI)

Ronald Reagan Washington National Airport (DCA)

Approximate taxi fare: $22.00 USD

Located in Arlington, Virginia, Ronald Reagan Washington National Airport sits across the Potomac River from DC. Built in 1941, the airport's original terminal, Terminal A, is on the National Register of Historic Places. Terminal B/C opened in 1997 as the first of its modernization efforts. In 2015, the airport saw 23 million passengers. With 44 airline gates, the airport offers non-stop service to 85 destinations.

Known for its impressive architectural elements and unparalleled views of downtown DC and key monuments, Reagan National offers a great welcome to visitors. To make their experience more comfortable, the airport features over 70 restaurants, lounges, and shops. Eateries include Ben’s Chili Bowl, Lebanese Taverna, Taylor Gourmet, Legal Sea Foods, and Matsutake Sushi, while retail outlets range from Brooks Brothers to Tumi.

Reagan National has various parking options in garages and an economy lot. Overall, space is available for over 7,500 vehicles. For easy access to downtown DC and its attractions, travelers can take advantage of the airport's Metrorail station or other ground transportation operators.

Airline carriers serving Ronald Reagan National Airport

  • Air Canada
  • Alaska Airlines
  • American Airlines
  • Delta
  • Frontier
  • JetBlue
  • Southwest
  • Sun Country Airlines
  • United Airlines
  • Virgin America

Washington Dulles International Airport (IAD)

Approximate taxi fare: $74.00 USD

Washington, D.C. Train Information

Union Station

A fine example of Beaux Arts-style architecture, DC's Union Station serves eight Amtrak routes: Acela Express, Capitol Limited, Cardinal, Carolinian/Piedmont, Crescent, Northeast Regional, Silver Service/Palmetto, and Vermonter. Traveling on Amtrak, guests from major cities such as Boston, Chicago, New York, and Miami can reach DC.

Union Station is open 24 hours a day. The ticket office is open Monday through Friday from 4:30 am to 10:10 pm and Saturday and Sunday from 5 am to 10:10 pm.

Alexandria Station

Located in historic Old Town, Alexandria Station serves five Amtrak routes from its Federal Revival-style terminal. The Cardinal, Carolinian/Piedmont, Crescent, Northeast Regional, and Silver Service/Palmetto routes all stop at the station. From there, passengers can access the King Street station of the Metro as well as Alexandria DASH and WMATA bus lines.

Alexandria Station is open daily from 6 am to 9 pm.

Washington, D.C. Public Transportation

Washington Metropolitan Area Transit Authority (WMATA)


Metrobus serves passengers 24 hours a day, seven days a week with 1,500 buses on 325 routes in DC, Maryland, and Virginia. Metrobus provides 400,000 trips each weekday.

Metrobus schedules vary based on route and location. Fares are $1.75 using cash or a SmarTrip card, Metro's permanent, rechargeable plastic cards. Express fares are $4.00 using cash or SmarTrip card. Exact fare is required.


The 2nd busiest rapid transit system in the nation, Metrorail serves 91 stations and operates on 117 miles of track, both above and below ground. Its six color-coded lines service the downtown area and extend into Fairfax County, Arlington County and the City of Alexandria in Virginia and Montgomery County and Prince George's County in Maryland.

Metrorail schedules vary based on time and day, with high frequency service being offered during peak hours, weekdays from 5 to 9:30 am and from 3 to 7 pm. Metrorail fares vary based on distance traveled. Regular fare, in effect weekdays from opening to 9:30 am and from 3 to 7 pm, is set at $2.15 minimum and $5.90 maximum. Reduced fare, applicable all other times, is $1.75 minimum and $3.60 maximum. Reduced fares are available for seniors and people with disabilities. Up to two children aged 4 and under ride free with each adult paying full fare.

DC Circulator

Part of a public-private partnership among the District of Columbia Department of Transportation, WMATA, and DC Surface Transit, the DC Circulator bus is operated by First Transit. Buses run on three lines: the National Mall Route (Red), Georgetown-Union Station Route (Yellow), Dupont Circle-Georgetown-Rosslyn (Light Blue), Union Station-Navy Yard Metro (Dark Blue), Woodley Park-Adams Morgan-McPherson Square Metro (Green), and Potomac Ave Metro-Skyland via Barracks Row (Orange).

Additional information on the Washington D.C. Circulator is available at Fare is $1. Exact change is required. One-, three-, and seven-day passes are available. Only SmarTrip cards are accepted for transfers.


Taxis are located near the baggage claim exits of each terminal at Reagan National. Fares average $16 to the Walter E. Washington Convention Center. In DC, fares are set at $4.25 for the first mile and $1.50 for each additional mile.

Dulles International's Washington Flyer Taxis are located on the lower level of the Main Terminal. Charges are $2.80 for the first quarter mile and $0.45 for each additional quarter mile. Average fare to DC is $60; to Alexandria, $58; to Arlington, $45; to Tyson's Corner, $42; to Reagan National, $65.

The taxi stand at Baltimore/Washington International is located outside of baggage claim. Rates average $65 to Annapolis; $35 to Baltimore; $155 to Dulles; $100 to National Airport; and $90 to Washington, D.C.

Rental Car

Avis, Alamo, Advantage, Budget, Dollar, Enterprise, Hertz, and National service all three airports in the Washington, D.C. area. Onsite rental car counters at Reagan National are located on the first floor in Parking Garage A. At Baltimore/Washington International, the car rental facility is accessible by a free shuttle departing from lower level terminal.

There are two ways to reach the pickup location for rental cars from Reagan National airport.

Ride: Board the "Parking/Rental Car" shuttle, which stops at each terminal outside baggage claim. Get off at the Terminal Garage A/Rental Car stop.

Walk: Follow signs towards Terminal Parking Garage A, approximately 10 minutes from Terminals A & B and 15 minutes from Terminal C.

From Dulles airport:
From the Main Terminal baggage claim level, exit down the ramp towards Door 2, 4, or 6. Rental car shuttle buses are operated by each individual company. Look for the company's logo on the bus before boarding.

From BWI:
The facility is located at Stoney Run Road and New Ridge Road. Free shuttle service carries customers to and from the airport approximately every 10 minutes. Passengers arriving on flights should take the free shuttle from the lower level terminal for a ten-minute ride to the new facility. When returning a vehicle, look for highway directional signs to the facility.

Distance To...

Distance Estimated Driving Time Estimated Min. Flying Time Estimated Flight Cost
Baltimore, MD 39 mi 54 min N/A N/A
Richmond, VA 108 mi 1 hr 50 min 58 min N/A
Philadelphia, PA 130 mi 2 hr 38 min 45 min N/A
New York, NY 228 mi 4 hr 3 min 1 hr 18 min USD $205+
Pittsburgh, PA 246 mi 4 hr 14 min 58 min USD $190+
Columbus, OH 418 mi 5+ hrs 1 hr 15 min USD $150+
Boston, MA 441 mi 5+ hrs 1 hr 31 min USD $160+
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