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Williamsburg, VA Event Planning

Key Highlights

Hotels 65
Total Sleeping Rooms 8,422
Committable Sleeping Rooms* 845
Committable Meeting Rooms* 46
Largest Ballroom 13,000 Sq. Ft.
Average Hotel Room Rate USD $98
Average Daily Meal Cost USD $64
Average Weekly Car Rental USD $141
*Maximum for a single hotel

Williamsburg, VA Meeting Planning Overview

Don't let our size fool you - Williamsburg is a major conference destination that has hosted some of the world's most prestigious groups. Our conference properties range from five-star luxury resorts to economy-minded hotels. Experienced sales and service professionals at each property are there to serve your every need. Three international airports, an AMTRAK station downtown and an easy drive location makes getting to Williamsburg easy! Williamsburg is located 150 miles south of Washington, D.C., midway between Richmond and Virginia Beach. It's no surprise that meeting planners report that their attendance rises when they meet here. The Williamsburg area is not only a popular tourist destination, it's a highly reputed meeting destination.

Hotel venues in Williamsburg account for more than 200,000 square feet of meeting and event space. Among the largest of the options is the 295-room DoubleTree by Hilton Hotel Williamsburg, offering 48,000 square feet of total space, or room for 1,300 people. The DoubleTree has 45 meeting rooms, the largest being the 13,303-square-foot Presidents Ballroom. It also has business-friendly amenities such as in-house audio-visual, complimentary parking and a full-service business center.

The Colonial Williamsburg Foundation offers three major meeting venues totaling 67,000 sq.ft of space. The Williamsburg Lodge conference center has 45,000 square feet of meeting space and 28 meeting rooms. Colonial Williamsburg's Williamsburg Woodlands Hotel and Suites offers an additional 13,000 square feet of meeting space. Colonial Williamsburg's famed Williamsburg Inn, which has regularly hosted royalty and celebrities has 9,000 square feet of function space and spacious guest rooms each with an average of 500 square feet of space. The Fort Magruder Hotel and Conference Center will be newly renovated in 2017 and surrounds an authentic Civil War redoubt dating from the 1862 Battle of Williamsburg and serves today as one of our larger conference venues with more than 300 guest rooms and over 26,000 square feet of meeting space. For gatherings of a select few to large scale conferences or conventions, Kingsmill Resort can host up to 450 and offers IACC-certified facilities, comfortable and inviting accommodations, a full palette of recreational activities, stellar service, and the unmatched beauty of a gorgeous James River location. Great Wolf Lodge Williamsburg, an all-suite property, offers 8,600 sq.ft of space, uncompromised culinary quality and a team of meeting professionals committed to your success.

For smaller events, consider the Clarion Hotel Historic District, Colonial Plaza, Holiday Inn Hotel & Suites Williamsburg-Historic Gateway or Williamsburg Courtyard by Marriott. The Suites by Hilton Williamsburg offers 161 guest suites as well as 825 square feet of meeting space

Equipped with years of conference planning experience, the staff of the Greater Williamsburg Chamber & Tourism Alliance will help make your group feel welcomed, pampered and valued. We will plan your site inspection, arrange your accommodations and escort you throughout your visit. We'll supply promotional materials, assist with media coverage, and help with dozens of other details that ensure a successful meeting.

Offsite Venues:

The 350-acre, European-themed Busch Gardens Williamsburg tops the list of special event venues in Williamsburg, offering reduced ticket pricing for groups, meal plan options and three after-hours venues. The Muscarelle Museum of Art is perfect for banquets and receptions of up to 300 guests against a backdrop of notable Colonial American and 17th- and 18th-century English art. As the self-described nation's largest living history museum, Colonial Williamsburg is a must-see for conference guests young and old. Featuring nearly 500 buildings, homes and stores restored to their 18th century appearance, Colonial Williamsburg's 50 boutiques and shops, championship golf course and 20 world-class restaurants are the finishing touches to any conference itinerary. Jamestown Settlement and the American Revolution Museum at Yorktown history museums feature dramatic spaces for after-hours private events and special occasions. Whether it entails an evening reception in Jamestown Settlement's rotunda, dinner in the re-created 1610-14 fort, cocktails on the ships' pier overlooking the James River. At the American Revolution Museum at Yorktown, evening events can be held in re-created Continental Army encampment or on a patio under the stars.

About Williamsburg, VA / Additional Info

When we talk to people about hosting a meeting in Williamsburg VA their initial response is "I remember going to Colonial Williamsburg as a child and exploring it's rich history" or " We went to Williamsburg on a school trip!" We take pride in our history, however what people don't realize is there is so much more to our area! From championship golf, world class spas, an award winning winery, farm to table dining and of course the most beautiful theme park, Busch Gardens. Memories are made in our destination. Our area offers something special for every attendee! They can enjoy golfing, the Williamsburg Tasting trail (which includes breweries, distilleries & an actual meadery), unique restaurants, an ultimate shopping experience, an amazing arts & culture scene and of course all while soaking in the grand historical beauty of our area. Williamsburg is unexpected! Enchanting yet also ideal for any meeting! It is a destination to enjoy your freedom to relax, engage your curiosity and have fun.

Williamsburg is generally considered a drive-to destination, but it is also served by Newport News/Williamsburg International Airport (PHF), as well as Richmond International Airport (RIC) and Norfolk International Airport (ORF). Carriers flying in/out of the region are AirTran, American, Delta Connection, Frontier Airlines, Jet Blue, Southwest Airlines, United Airlines and US Airways Express. Travel to Williamsburg from anywhere in the Northeast Corridor, or points south, with Amtrak service into the City of Williamsburg's Transportation Center located in downtown Williamsburg.

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