Conference Management Overview

To guarantee success while hosting a conference, convention, or tradeshow, you need the right technology tools to power your event.

Cvent has developed an integrated technology platform to take your event to the next level. We understand that events play an important role in growing businesses, retaining customers and inspiring employees, and so we are committed to help you maximise your event ROI.

Extensive Support Structure

Cvent has developed a comprehensive eight step process for implementing technology for your conference. Our Professional Services Team will partner with you every step of the way, from understanding your conference goals in the discovery session to identifying areas of opportunity in the post event discussion.

Conference Technology Solutions

Registration Management

Use Cvent’s powerful online event registration software to streamline conference registration. Dynamic paths ensure attendees only see the options that matter to them.

Housing Management

Manage attendees’ room bookings, transportation itineraries and roommate requests through Cvent’s housing management tool, while integrating with top travel tools.

Onsite Check-in & Badging

Provide attendees with a quick and easy check-in process with Cvent’s onsite check-in tools, which include payment processing and name badge printing.

Speaker Management

Collect presentation ideas and manage sessions. Provide speakers with a hub to collect bios, headshots and presentations through call for papers and a speaker resource centre.

Lead Management

Provide exhibitors or sales teams with tools to collect leads and follow up after the event. Tie leads to your CRM system to track ROI and demonstrate the impact of your event.

Session Attendance Tracking

Provide attendees with a quick and easy check-in process with Cvent’s onsite check-in tools, which include payment processing and name badge printing.

Social Engagement Solutions

Promote and encourage attendee engagement by displaying live social media feeds throughout your conference space..

Sponsor/Exhibitor Management

Track sponsor and exhibitor deliverables and provide access to pertinent information and materials.

Mobile Event Apps

Provide attendees with an intuitive app which delivers smart content and facilitates networking.

On-site support

To ensure a seamless and positive attendee experience, Cvent’s conference team will support and train your onsite staff, as well as provide, ship, set-up, configure and test your onsite technology, including:

  • Onsite registration check-in
  • Badge printers and computers, including RFID printers
  • Lead management scanners
  • Session scanners
  • Mobile app support
  • Agenda printer kiosks
  • RFID tracking hardware
  • Badge stock, badge holders, and any registration materials