2020 CSTA Annual Conference

CSTA 2020 sponsors are highly encouraged to review the following details when considering selection of sponsorship benefits. Add-ons are available to both exhibitors and sponsors at additional fees; they do not elevate or change the sponsor package you select. The costs for providing the benefit to attendees is included in the price of the add-on unless otherwise noted. Exclusions and limitations do apply and those will be shared with interested sponsor parties when selecting sponsorship packages and add-ons.

Additional Benefit Information

Attendee scholarships 
Sponsors are invited to fund attendee scholarships (5 minimum) to offset the cost of conference attendance fees. The cost includes standard registration pricing, air/ground transportation, three (3) nights of hotel (covers stay during full conference program), and scholarship program administrative support.

Booth location 
Booths are tiered in three categories. A handful of booths are pre-reserved for CSTA 2020 sponsors. While we expect all booths to receive a steady flow of attendee traffic, "A" booths will be located in higher visibility areas of the Exhibit Hall.

Charging station
Sponsor to be recognized via print or wraparound signage as the sponsor of one (1) charging station.

Company designed 1-hr breakout session 
Sponsor develops a 1-hour conference session listed in the program that follows CSTA 2020 Annual Conference program guidelines. Sponsor receives a room for a minimum of 50 attendees with a projector and screen, 1 podium, 1 podium mic, audio playback during presentation, access to standard conference WiFi network. Sponsor responsible for any additional room changes or enhancements.

Company designed pre-conference 3-hour workshop
Sponsor develops a 3-hour pre-conference workshop listed in the program that follows CSTA 2020 Annual Conference program guidelines. Sponsor receives a room for a minimum of 50 attendees with a projector and screen, 1 podium, 1 podium mic, audio playback during presentation, access to standard conference WiFi network. Sponsor responsible for any additional room changes or enhancements. 

Conference app splash page
Sponsor to be recognized on the splash page of 2020 conference event mobile app. This is the location when the app is launched by user. 

Conference app banner ad
Sponsor and CSTA will agree on placement and timing of banner ad in mobile event app. 

Conference app push notification
Sponsor and CSTA to agree on timing of push notification in mobile event app.

Dedicated email (pre-conference)
CSTA will send a dedicated message from the sponsor to all registered attendees at the time of send. Sponsor will provide CSTA with the copy and CSTA will send the message. All email copy must be approved by CSTA prior to send. The timeframe for sending is indicated based on sponsorship levels, and all emails will be slotted on the communications calendar on a first-come, first-served basis.

  • Diamond sponsors: Sent in June 2020 where we see 90% of attendee email traffic
  • Platinum sponsors: Sent mid-April through end of May 2020

Exhibitor pass
Exhibit Hall pass includes access to exhibit hall during exhibit hall operating days and hours. Access to the conference program is not included in an exhibitor pass. Meals: Only lunch is included for exhibitors July 12–14.

Executive Director's Circle Reception invite
Small reception on July 13 for keynote speakers, award winners, select sponsor staff, and CSTA board and committee members.

Full conference pass
Conference pass includes access to conference program and exhibit hall beginning with the welcome reception on the evening of July 12–15. Pre-conference workshops on July 11 and 12 are not included.

Hotel keycards
Sponsor's company logo will be placed on the front of the headquarters hotel keycards along with the CSTA 2020 Conference logo. These cards will be given to all CSTA 2020 Conference attendees staying at the headquarters hotel. CSTA will manage the production of the keycards.

Lanyards
Sponsor logo and CSTA logo will be printed on conference lanyards.

Lead retrieval
CSTA will connect sponsors and exhibitors with our lead-retrieval vendor to arrange services if the sponsor or exhibitor opts in to this service. Costs for lead retrieval to be paid by exhibitor unless Platinum or Diamond sponsor (included package benefit at those levels).

Name badge
Sponsor logo will be added to front of the attendee name badge. The back of the name badge is reserved for WiFI sponsorship acknowledgment, which is a separate add-on. CSTA will manage the full design and print process. Sponsor approval applies to logo use only.

Offsite program listed in the official CSTA program
Sponsor-hosted offsite opportunity to be listed in the official CSTA program. Listing to follow CSTA guidelines. 

Onsite reception
Private reception for up to 200 guests. The sponsorship fee includes two drink tickets per guest (wine and beer only), five (5) appetizers per person, and one (1) easel sign that says ""Private Event"" with company logo. The sponsor will provide CSTA with the guest list and CSTA will manage invite process. 
CSTA will predetermine food and cocktail menu and welcomes input from sponsor. 

Photo booth
Photo Booth will be placed in the conference center with a CSTA back drop. Pictures taken with a 2020 CSTA Conference branded frame will be sent electronically to attendees. Sponsor's Company logo will be included on the frame of each photograph. CSTA and sponsor will collaborate to agree on frame design. 

Professional headshot station
Professional headshots will be offered to attendees at CSTA 2020. The sponsor will be recognized as the headshot station sponsor through print signage. CSTA will select and contract with the photographer directly. 

Print signage
Sponsor logo and verbiage stating "signage generously provided by" will be printed on CSTA 2020 conference-specific print signage only.

Social media
CSTA will post a social media message from the sponsor. All social media must be approved by CSTA prior to posts going live on CSTA social media channels. Posts will be published on first-come, first-served basis May 1 through July 15.

Swag inclusion in attendee welcome bags
Sponsor is invited to enhance the attendee experience by adding one (1) sponsor-branded or co-branded swag item to the conference welcome bag. Sponsor to design, create, and ship to the conference branded swag at their own cost. Item must be approved by CSTA.

WiFi
Sponsor to be recognized for their support of the conference WiFi for the full 2020 conference. Company logo to be included on WiFi splash page and company name will be listed on back of attendee name badge.

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