NASCIO 2018 Midyear Conference

Overview

What is the dress code?
Where can I find a list of attendees?
Is there an early-bird rate?
Do you accept cancellations or substitutions?
How many attendees can we bring?
Can we purchase additional registrations?
How can I sponsor the conference?
Can my company hold an event (meeting, reception, meal, etc.) during the conference?
Can my company exhibit or hold a demo at the conference?
Can we bring marketing/promotional material and items? Can we give gifts to state attendees?
May non-members attend?
How can I present/speak at the conference?
What is the DC Fly-In?

Questions & Answers

Question:

What is the dress code?

Answer:

NASCIO conferences are business casual. However, attendee attire ranges from business causal to business formal. Evening events are also business casual; if specific attire is appropriate, attendees will be notified.

Don't forget your most important accessory - your name badge! NASCIO name badges must be worn for entry into NASCIO sessions, events and networking receptions.

Question:	Where can I find a list of attendees?
Answer:	All registered attendees will be invited to download a NASCIO conference mobile app, which will house a real-time roster of all attendees. Prior to conference, the app is the only way to access this information (exception for sponsors). After conference, all attendees will receive a PDF roster of those individuals who attended the conference.

Question:	Is there an early-bird rate?
Answer:	Early Bird Rate (by March 9) - $1,195 Regular Rate (by April 16) - $1,295 Onsite Rate - $1,395

Question:

Do you accept cancellations or substitutions?

Answer:

Name changes or substitutions within a company are always complimentary.

If you are unable to attend the conference and have already registered, you may designate another person to take your place. Substitutions must be made online HERE (available through April 16).

If a registered attendee must cancel, a refund (minus reasonable administrative fees) will be issued if written notice is provided within the posted deadlines of the conference.

Cancellation by March 9 - $100 fee
Cancellation by April 16 - $200 fee

No refunds are given for cancellations made after the refund deadline (April 16) or for no-shows.

If you have questions about a substitution or cancellation, please send an email to registrations@NASCIO.org.

Question:	How many attendees can we bring?
Answer:	Corporate members are limited to a maximum of three representatives at each conference. The only exception is those that purchase conference sponsorship packages. The number of registrations permitted for sponsors are based on sponsorship level purchased. Nonprofit members are limited to a maximum of two representatives at each conference.

Question:	Can we purchase additional registrations?
Answer:	NASCIO does offer an option to purchase additional conference registrations.

Question:	How can I sponsor the conference?
Answer:	Sponsorship registration will open January 24 at noon Eastern. Opportunities are available on a first-come, first-served basis. Please review sponsorship levels, benefits and conditions.

Question:

Can my company hold an event (meeting, reception, meal, etc.) during the conference?

Answer:

NASCIO corporate members, partner entities, conference sponsors, and attendees are expressly prohibited from holding events that run concurrently with NASCIO conference sessions, meetings, meals, receptions or any other conference-related events. There must be a thirty minute buffer from the conclusion of our event and the start time of your event. NASCIO will neither endorse nor condone companion events.

Question:

Can my company exhibit or hold a demo at the conference?

Answer:

NASCIO conferences are educational and networking based; they do not include an exhibit hall or trade show so that attendees may focus on discussing issues facing the field of information technology in state government.

No exhibits and/or demonstrations of any type are permitted inside or on conference hotel property.

Question:	Can we bring marketing/promotional material and items? Can we give gifts to state attendees?
Answer:	No marketing materials may be distributed at NASCIO conferences except approved sponsor materials. Gifts or other amenities may not be sent to the hotel room of any public sector attendee.

Question:	May non-members attend?
Answer:	Non-member companies may attend a NASCIO conference prior to joining as an introduction to the association. Please review eligibility and process for requesting registration

Question:	How can I present/speak at the conference?
Answer:	NASCIO does not host a call for proposals; session topics and speakers flow through the NASCIO programs committee. Please review this infographic on the planning process.

Question:

What is the DC Fly-In?

Answer:

The D.C. Fly-In is an opportunity for State CIOs and other key staff to meet with Congressional and federal government decision makers on policies and programs that have a significant impact on state governments.

Please note, the D.C. Fly-In event is open to only state CIOs and state policy officials, and the number of registrants is limited.

NASCIO will provide transportation from Baltimore to DC for those attending the Fly-In. There will not be return transportation. When making flights, please be aware most individuals will want to arrive at the Baltimore airport and depart from a Washington DC based airport.

Contact Lisa Thompson, NASCIO Deputy Director (lthompson@NASCIO.org) with questions related to travel.

View the DC Fly-In Agenda

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