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May 2018 WMCA E-News

Monthly E-Newsletter for WMCA Members

Issue 5, Volume 2018

 For the best display of this E-Newsletter, click here to open the E-Newsletter as a webpage.
Inside This Issue 


Spring WMCA District Meetings are now completed. 

District 1 and District 8 will be electing a new District Director via an electronic election.  Watch for an email soon.

Vendor Booths Available at the 2018 WMCA August Conference

Vendor information and registration materials have been emailed to all current WMCA Associate members.  If you have not seen an  email, contact Executive Director Faith Elford at for more information.

 Hulk with money
Super Clerks Deserve a Super Hero Raffle and the Hulk Will Have You Seeing Green!
 2018 WCEF Raffle

First Prize:  $2,500 Cash
Second Prize:  $500 Cash
Third Prize:  $250 Cash

Tickets are $10 ea/3 for $25
Click here for a form to request tickets from the WMCA Office.

The winners will be drawn at the 2018 Annual Conference on August 24th at 11:30 am in the Radisson Hotel & Conference Center in Green Bay.

About Us

To be the premier source for the personal empowerment of municipal clerks in Wisconsin through education, professional development, and the promotion of excellence.

Wisconsin Municipal Clerks Assoc.


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President's Testimonial Letter

for the

UW-Green Bay
Clerks & Treasurers Institutes


I had been in local government for 8 years and a Deputy Clerk/Treasurer for only 18 months when my supervising Clerk/Treasurer died in office after a short battle with cancer.  When she passed, I had not yet had the experience or opportunity to work with her to understand all it took to be a Clerk/Treasurer or what was required to succeed.  The UWGB Clerks and Treasurers Institute was invaluable for me during this time.

If it had not been for UWGB’s Clerks and Treasurers Institute I would not have survived those early years without a great deal of struggle.  I can still recall my Mayor asking me questions within the first few weeks about things I didn’t even know existed let alone how to find information about them!  Thankfully, I had a very supportive council and a group of neighboring Clerks who took me under their wings and recommended I attend the UWGB Clerks and Treasurers Institute. 

My first year, I applied for and received a full scholarship to attend and with the continued support of my City Council, was able to attend through completion of both the Clerks and Treasurers tracts.

Immediately, I met Clerks and Treasurers from all levels of time in their positions – some only had a few weeks in (maybe only days!) and others had had many years and were coming for the first time or were returning for Master Academy and continued learning.  There was an instant tone of caring and a sharing of knowledge.  People provided me with contacts and information on where to turn and how to find the help I needed, any time.  They gave me their information to call with any kind of question I had.  They became mentors for me!

Some of the people training you at UWGB are current and former Clerks and others are from various agencies and companies that you will be working with day to day and year to year in your duties.  Those connections become critical when you are struggling to find the right information to finish a project, or the right person to call to help your community find the proper avenues to get the help they need in critical times.  No price tag can be placed on those connections, relationships and resources.

The knowledge and experience you gain through attending the educational opportunities provided by UWGB is something you will hold forever and take with you wherever you go.  This will be the most memorable and rewarding educational time you will experience.  You will walk away after just one year, with new friends and mentors for a lifetime.  They will be your go to people – in both your professional and personal life.

In 2011, I was able to use the invaluable training I had taken to that point and became a Master Municipal Clerk!  It is an incredible feeling to have achieved this level of success in my career, through the opportunities I had been provided.  Those opportunities would not have started without that first step at the UWGB Clerks and Treasurers Institute.

Every time I take or conduct a training session, no matter how far into my career I am, I learn something new.  Laws, policies and practices are constantly changing in our duties.  It is imperative to keep on top of what those changes are and the new challenges they present.

You will never regret the time you spend on your education through UWGB and the Clerks and Treasurers Institute.  A Municipal Clerk is the front-line contact and the hub of the community for its residents.  It’s important that we arm ourselves with the right tools and knowledge to provide them with the best and most accurate information possible at all times.  You can do this by attending the UWGB Clerks & Treasurer’s Institute.

Only through the invaluable training received and the lifelong relationships made at the UWGB Clerks and Treasurers Institute was I able to succeed. 

Barbara K. D. Goeckner MMC/WCPC

President, Wisconsin Municipal Clerks Association

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 2018 Clerks and Treasurers Institute
Early Registration Deadline: Friday, June 15, 2018
Registration fee after June 15, 2018 will be $522.
No registrations accepted after June 25, 2018
 July 15-20, 2018 at the Radisson Hotel & Conference Center in Green Bay, WI. 
Click here to see the 2018 UW-Green Bay Clerks & Treasurers Institute Brochure.
Click here to register today
Questions?  Contact Kassie Van Remortel at 920-465-2468 or
Early Registration Deadline: Friday, June 15, 2018 Registration fee after June 15, 2018 will be $522. No registrations accepted after June 25, 2018

 It's Time to Think About

Running for Office!

Deadline June 1st at 4 PM

The WMCA is looking for a few good members to run for office on the WMCA Board of Directors.  Have you been an Active Member of the WMCA for a few years and ready to give something back for what you have gained from this association.  This is your chance!

You need to fill out and send in the 2018-2019 Board of Directors Packet or you can find it on the WMCA website.  June 1st is the deadline for the Board of Director Application to be submitted electronically to the WMCA Executive Director at and/or mailed to the WMCA Office at 1414 Montclair Place, Fort Atkinson, WI  53558.   Applications must be received by 4:00 pm and include a letter of support from your immediate supervisor/primary elected official.
Here are the open positions for the 2018-2019 year.  You can read a short job description on page 4 of the packet.

  • 2nd Vice President- the person elected to this seat will move up to 1st Vice-President and then President.   The candidate for this position must have been a Committee Chair or have held another position on the Board of Directors.
  • Secretary—one-year term
  • Treasurer – two-year term
  • Director-at-Large-one-year term

No prior position on the Board is required for Secretary, Treasurer or Director-at-Large positions.

If you have any questions, please contact any of the current WMCA Board of Directors for more information.

Help our Association continue to grow and help the municipal clerks of Wisconsin.  Click here for an application.

 The PEC Awards – Profession Education Annual Certificates
Have Your Educational Efforts Recognized
Deadline:  June 1st

This application is designed for annual recognition of your extraordinary efforts for completing additional education to gain knowledge of the current laws and processes to assist you and your municipality towards a productive and efficient office.

Send in the 2017-2018 PEC Annual Application Form on or before June 1st this year and attach the required documentation for proof of attendance.  The Certification Committee will review your annual application and verify the points you have earned. Then you will be recognized at the annual WMCA Conference and receive a Diamond, Gold or Silver Certificate for your achievements.*

The Certificates are based on the following hours per year:
- Silver Certificate for 25-50 hours
- Gold Certificate for 51-74 hours
- Diamond Certificate for 75+ hours

In addition, all courses listed in this application count toward state certification and will be tracked and documented for you by the WMCA. After you have accumulated the required points for certification, you will send in the certification application with a copy of the annual certificates you have received.  You will not need to send in all of the individual certificates of attendance again!  The $20 annual fee will be deducted from the regular certification fee for every annual certificate you use.

*You do not have to be working toward certification to qualify for the annual certificate.

If you have any questions about allowable courses, contact one of the Certification Committee Chair Julee Helt at or the WMCA office at or call the WMCA Office at 1-920-568-9278.

 Do You Know a Clerk Worthy

of the

Lifetime Achievement Award?

Deadline:  June 14th
 Helt Lifetime
Pictured Above: 
2017 Lifetime Achievement winner Julee Helt (right) with
Teri Lehrke (left), Chair of the Lifetime Achievement Committee

What is a Lifetime Achievement Award?
This award is the Wisconsin Municipal Clerk’s Association’s most prestigious.  It was originally known as the Clerk of the Year Award, and the name was changed in 1999 to the Lifetime Achievement Award to better reflect the long-term commitment of the recipient clerk.  The award was developed to recognize clerks for outstanding contributions and commitment to their local municipality and their profession.  The award itself is characteristic of the Wisconsin Municipal Clerk profession, having an inscription of the title of the award, the year, and the name of the recipient.

Who is eligible for the Lifetime Achievement Award?

Must be a current member of the WMCA for at least five years, hold the position of municipal or deputy clerk, exhibit leadership ability, have received or currently hold certification as a Municipal Clerk (WCMC, CMC, MMC, WCPC), be active in the WMCA by serving on the Board of Directors, serving on a committee, attending annual conferences, workshops, or trainings.

Click here to read on . . .

Click here to go to the Nomination forms on the WMCA website.

 WCEF LOGO (2)  WCEF Scholarships Available

to Attend the Annual Conferenc

Deadline to Apply-June 29, 2018
In 2017, the WCEF gave out more than $8,000 worth of scholarships to attend the 2017 WMCA annual conference in Wisconsin Dells. The scholarship awards are reimbursable with receipts turned in for conference expenses such as: registration fees, hotel accommodations, and mileage or transportation fees. Take full advantage of your WMCA membership and apply for one of the WCEF Scholarships to the annual conference in August.
The 2018 scholarship application deadline is June 29th. The submitted applications will be reviewed and scored for timeliness and completeness and awarded at the WCEF Committee meeting to be held in July. Scholarship recipients will be notified by email and letter of their award as soon as possible thereafter so arrangements for conference attendance can be made. Apply Now!

Click here to go to the on-line scholarship application.
Click here to download a paper application.

38th Annual WMCA Conference

Registration is Now Open!

Early Bird pricing ends July 25th!

 Logo on Red Cape
The 38th Annual WMCA "Super Clerk" Conference will be held at the Radisson Hotel & Conference Center in Green Bay on August 22-24, 2018.

You can read all about it by clicking here to download the conference brochure and registration forms
Click here for on-line registration

You need to check out the great line-up of classes available to you.  Start out by signing up for a pre-conference class on Wednesday morning.  Then network with your fellow clerks and visit with our "Super Associates" as the conference kicks off Wednesday afternoon at 3:00 pm.  Check out their products and have a chance to win some great door prizes.

Wednesday evening, the President's Reception promises good food and a little "Murder" for dessert!  Come to the reception dressed as your favorite costumed crusader or villain for this super-powered murder mystery!

Then the official Opening Ceremony will begin at 8:00 AM on Thursday as a precursor to a day filled with class choices.  There will be 8 break out sessions for you to choose from.  Then Thursday evening we present awards to our fellow members for their great achievements over their career and in the last year.  Then we have the changing of the guard as the new WMCA Board of Directors is sworn in at the annual Awards Banquet.  Come and applaud your fellow members for their great achievements.

Friday morning it is back to the classroom to hear from the WEC-Wisconsin Elections Commission with their latest information to get you through the Fall Election cycle.

You do want to stay until the end because at 11:30 am we will have the drawing for the big $2,500 WCEF Money Raffle Winner!  Come for two and 1/2 days of great education and networking and you could go home with a fist full of cash! 




Attention Community Leaders! USDA Rural Development’s Water and Environmental Program (WEP) is a valuable financial resource for your community. This program offers low interest loans and grants to eligible communities and has additional funding this year. WEP assists rural communities obtain the technical assistance and financing necessary to provide clean and reliable drinking water systems, sanitary sewage disposal, sanitary solid waste disposal and storm water drainage to households and businesses in eligible rural areas of 10,000 or less. The Consolidated Appropriations Act of 2018 substantially increased funding for this fiscal year. Over $120 million in loan and grant funding has been allocated to Wisconsin to assist with these projects, up from $33 million allocated in 2017.  It is important to act fast as the fiscal year ends in September. The interest rate on a 40-year term loan is based on the median household income of the service area and there are no prepayment penalties. Grants may be available in conjunction with these loans to reduce user costs to a reasonable level but are limited and provided through a competitive process.    

Please contact our staff for more information, click here to apply or visit our website for more information.

Miller-Full WMCA
Click here to go to the Miller & Associates website.​

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