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Charlottesville, VA Event Planning

Key Highlights

Hotels 26
Total Sleeping Rooms 2,867
Committable Sleeping Rooms* 235
Committable Meeting Rooms* 25
Convention Center Space 22,000 Sq. Ft.
Largest Exhibit Space 5,883 Sq. Ft.
Largest Ballroom 3,458 Sq. Ft.
Average Hotel Room Rate USD $126
Average Daily Meal Cost USD $56
Average Weekly Car Rental USD $377
*Maximum for a single hotel

Charlottesville, VA Meeting Planning Overview

Welcome to the Meeting and Event Planning Guide to Charlottesville, a city guide for meeting professionals. Nestled near the foothills of the Blue Ridge Mountains, Charlottesville is a wonderfully historic, yet vibrant city that infuses a warm hospitality in its variety of attractions, entertainment options and venues. Carrying on the precedent of bold innovation set by its most famous son, Thomas Jefferson, Charlottesville provides a unique meeting destination experience in a picturesque, convenient setting. What's more, Charlottesville is an enclave of academia, as it is home to the University of Virginia, a UNESCO world heritage site and one of the country's top public universities. The university's 20,000 students create an air of energy and new ideas in a city whose residents cherish its storied past.

Situated 100 miles south of Washington, DC, Charlottesville sits mere hours away from major metropolitan areas of the Eastern Seaboard and offers easy access by air, rail and bus.

Charlottesville Albemarle Airport, located eight miles from downtown Charlottesville, has 50 daily nonstop flights to and from Charlotte, Philadelphia, New York, Dulles, Atlanta and Chicago.

Richmond International Airport, located 80 miles from Charlottesville, operates approximately 200 daily flights to such destinations as Boston, Houston and Chicago. Once in Charlottesville, meeting participants can utilize the Charlottesville Area Transit bus system, which also provides a Free Trolley line that serves the city's major attraction areas, historic downtown, Downtown Mall and its Amtrak and Greyhound stations. In addition, many of Charlottesville's hotels and resorts, including The Boar's Head, operate shuttles to and from Charlottesville Albemarle Airport.

The Boar's Head is a sprawling, 573-acre, 175-room resort with 22,000 square feet of meeting and event space, as well as luxury dining, a state-of-the-art sports club, a championship golf course and a relaxing spa. The Boar's Head features 20 event rooms and a 9,000-square-foot Pavilion, which includes a 5,600-square-foot ballroom–the largest ballroom in Charlottesville–as well as pre-function space and a full-service business center. Meeting participants can utilize the resort's audio-visual and culinary services, as well as join team-building activities ranging from cooking classes to kayaking.

Beyond The Boar's Head, Charlottesville is home to a variety of special venues and meeting spaces ranging from presidential estates and luxury hotels to sports arenas and performing arts theaters. The city's unique venues allow delegates to take part in productive meetings, as well as immerse themselves in the area's history, natural beauty and world-class culture. One of Charlottesville's most famous attractions and unique venues, Thomas Jefferson's 5,000-acre Monticello, is the only presidential home in the U.S. to be designated a UNESCO World Heritage Site. Groups can tour the home, gardens and grounds, examine exhibits in the Thomas Jefferson Visitor Center or hold an event in a variety of spaces, ranging from an 11,000-square-foot home overlooking the Monticello grounds to a 42,000-square-foot, LEED Gold-certified visitor and education center. In addition to Monticello, Charlottesville is home to Ash Lawn-Highland, the residence of President James Monroe. The 550-acre Ash Lawn-Highland estate recreates the atmosphere of a working farm through its house and garden tours, as well as its decorative arts and crafts demonstrations and workshops. Groups can gather in a number of indoor and outdoor spaces, including the 60-person Conference Room, 400-person Garden Pavilion and the Peacock Yard, which is shaded by 100-year-old white ash trees.

Additional Charlottesville venues include the historic Jefferson Theater, a premier live-music venue that sits in the hustle and bustle of the city's Downtown Mall and offers event space and facility rentals. Also on the Downtown Mall, Main Street Arena is an indoor ice and sports complex that welcomes private events on its arena floor and 3,000-square-foot Water Street Terrace. Host to the University of Virginia Cavaliers men's and women's basketball teams, concerts and community events, John Paul Jones Arena also welcomes event-day and non-event-day rentals of its 27,000-square-foot floor, luxury suites and other spaces.

About Charlottesville, VA / Additional Info

From its brick-lined Downtown Mall to its more than 20 local orchards and vineyards, Charlottesville weaves its rich history into nearly every facet of its thriving community. The spirit of Thomas Jefferson draws millions of visitors from around the world to experience the city's world-class entertainment and performing arts scene, rich culinary culture built on the area's flourishing agriculture and natural setting that boasts miles of hiking and biking trails, golf courses and more.

Jefferson's legacy lies beyond his mountaintop home of Monticello; it can also be seen in the heart of Charlottesville at The Rotunda and adjoining Pavilions that form The Lawn at the University of Virginia. Founded by Jefferson in 1819, the university runs leading programs in business, law, English and medicine and makes it a priority to further the legacy of its founder, both on campus and off campus. Jefferson's influence and Charlottesville's history may be seen in many aspects of university life; in fact, the off-campus social spot known today as “The Corner” was once a business hotspot where the main road to Charlottesville met the university entrance 200 years ago.

Some of the best breweries, restaurants and entertainment venues in the region are concentrated in a line stretching from the University of Virginia, along west Main and into the Downtown Mall. Many of Charlottesville's attractions and entertainment venues are located on the Downtown Mall, seven blocks of brick- and tree-lined streets once walked on by Presidents Jefferson, Madison and Monroe. Today, the Downtown Mall is a vibrant historic district bursting with live theater, music, cinema, shops and restaurants, as well as summertime street performers and outdoor dining. Visitors and residents alike delight in writing their own declarations on the Downtown Mall's Freedom of Expression Wall, a stretch of dark granite that pays homage to Jefferson's penning of the Declaration of Independence.

Surrounding Albemarle County is home to more than 700 square miles of vibrant natural beauty, including Shenandoah National Park and its famed Skyline Drive. Spanning 105 miles and winding along the crest of the Blue Ridge Mountains and the length of the park, Skyline Drive offers spectacular vistas, notably those of the area's striking fall foliage. Shenandoah National Park also features more than 500 miles of trails, 200,000 acres of protected lands and activities ranging from camping and picnicking to ranger talks and fishing.

The Charlottesville area was dominated by agriculture in Jefferson's day and Charlottesville is proud to continue that legacy today in its number of small farms, orchards, distilleries and wineries. Thanks to its excellent topography, the Charlottesville area is a top wine region in the commonwealth of Virginia. More than 20 wineries make up the Monticello Wine Trail, an association of boutique wineries that produce small quantities of high-quality wines. Many of Charlottesville's fine restaurants showcase local wines and products in their regional, seasonal fare, as well as tip their hats to the area's rich history. One such restaurant, The Local, utilizes local produce, fresh meat and more, as well as outfitting its historic space with furniture created by local craftsmen. Hamilton's contemporary American menu changes regularly, thanks to its partnership with local farmers and suppliers, while Brookville Restaurant is a neighborhood spot with a daily changing menu highlighting the best of local, in-season products. The C&O welcomes guests to dine in a former railroad bunkhouse with an old-world bistro, covered patio, terrace and more. Finally, The Old Mill Room at The Boar's Head is a AAA 4 Diamond restaurant built from the timbers of an abandoned gristmill dating back to 1834.

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