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Grapevine, TX Event Planning

Key Highlights

Hotels 18
Total Sleeping Rooms 5,322
Committable Sleeping Rooms* 1,814
Committable Meeting Rooms* 88
Convention Center Space 1,000,000 Sq. Ft.
Largest Exhibit Space 180,000 Sq. Ft.
Largest Ballroom 8,689 Sq. Ft.
Average Hotel Room Rate USD $163
Average Daily Meal Cost USD $59
Average Weekly Car Rental USD $251
*Maximum for a single hotel

Grapevine, TX Meeting Planning Overview

Welcome to Cvent’s Meeting and Event Planning Guide to Grapevine, a city guide for meeting professionals. Conveniently situated halfway between Dallas and Fort Worth in North Texas, historic Grapevine serves as an ideal escape from the big city, as well as a destination for meeting groups and their families. Grapevine is home to a variety of luxury hotels and lodging options, a historic downtown lined with shops, restaurants, and art galleries, 81 holes of golf, seven winery tasting rooms, outdoor recreation sites and a Main Street entertainment district. What’s more, Grapevine features hundreds of restaurants and abundant shopping options. Grapevine’s variety of meeting and convention venues, as well as its unique venues and more than 800,000 square feet of meeting space spread throughout its hotels, makes this North Texas destination perfect for group gatherings and events.

A charming city bursting with natural beauty and boasting moderate year-round temperatures, Grapevine is a resort destination at the crossroads of three major interstates and a gateway to the dynamic North Texas region. Grapevine is also home to the sprawling Dallas/Fort Worth International Airport, an American Airlines hub that provides service to 191 worldwide destinations. The five-terminal, 155-gate airport features two on-airport hotels, specialty shops, food and beverage outlets and direct access to the Grapevine Visitors Shuttle. The convenient Grapevine Visitors Shuttle runs daily between hotels, shops, restaurants, entertainment areas and operating along five routes. Guests on extended layovers at Dallas/Fort Worth International Airport can use the shuttle to access Grapevine’s attractions, restaurants and shopping areas during their layover. The Dallas/Fort Worth International Airport can be accessed along the Yellow and Orange Routes, while the city’s largest convention venue, the Gaylord Texan Resort & Convention Center, lies along the shuttle’s Green, Red and Blue Routes and sits just six miles from the airport.

The Gaylord Texan Resort & Convention Center sits on Lake Grapevine and houses 1,511 rooms and suites and 400,000 square feet of convention space, as well as fine and casual dining and entertainment options. Groups can hold events in the 179,520-square-foot Longhorn Exhibit Hall, which sits just beyond an impressive 3,000-square-foot marbled foyer, as well as gather in three ballrooms measuring from 3,306 to 49,025 square feet, and 88 conference and breakout rooms. After meetings, groups can relax at the 10-acre Paradise Springs pool complex, complete with a 600-foot lazy river and 6,000-square-foot lagoon, as well as wander throughout 4.5 acres of indoor gardens and waterways, visit the spa and fitness center, browse the shops or even discover the resort’s smaller version of the Riverwalk. Exciting nightlife is to be found at the upscale Glass Cactus, which features a 13,000-square-foot outdoor deck overlooking Lake Grapevine. Grapevine’s premier properties also include the Embassy Suites Outdoor World (329 rooms and 20,000 square feet of meeting space); the Hilton DFW Lakes Executive Conference Center (393 rooms and 45,000 square feet of meeting space); the Hyatt Regency DFW (811 rooms and 92,000 square feet of meeting space) and the Great Wolf Lodge (605 rooms and 20,000 square feet of meeting space). Grapevine’s Grand Hyatt DFW offers 298 rooms and 34,000 square feet of meeting space and is currently undergoing a $3-million transformation featuring expanded private dining, free standing sushi bar and globally inspired menus. And in Fall 2013, a new Courtyard /TownePlace Suites by Marriott will open offering guests an amazing 300-room property.

Aside from its spectacular meeting and convention facilities, Grapevine is home to a variety of unique venues and attractions perfectly outfitted for group outings and events. Groups can hop aboard the Grapevine Vintage Railroad for a ride back into the glory days of Victorian coaches and steam, thanks to the railroad’s private rentals and charters. The 19th-century excursion train pulled by an 1896 steam locomotive or a 1953 diesel locomotive runs regularly between Grapevine’s Cotton Belt Railroad Depot to Fort Worth’s Historic Stockyards Station, giving passengers a couple hours to enjoy Stockyards Station before boarding the train for the return trip back to Grapevine. For an “undersea” event, groups frequent SEA LIFE Grapevine Aquarium, which houses more than 30 displays of diverse marine life, including a 360° underwater ocean tunnel and Interactive Rockpool Experience, as well as regular feedings and talks. Cowboys Golf Club, the world’s first NFL-themed golf course, welcomes corporate tournaments, executive meetings and special events throughout its course that pays tribute to the championship football team. Groups can view the clubhouse Super Bowl trophy display, as well as hold tournaments or gather in such event spaces as the Ring of Honor Board Room, Legends Bar, Hall of Fame Room and Champions Dining Room.

Grapevine holds the title of true Texas wine trendsetter and leader, thanks to its award-winning winery tasting rooms and winemakers. Delaney Vineyards & Winery is an 8,000-square-foot winery reminiscent of an 18th-century French chateau, complete with 10 acres of vineyard, private tours and tastings and private event spaces. Groups can quench their thirst in the 5,200-square-foot Grand Barrel Room lined with oak wine barrels, the 1,000-square-foot Tank Room, which showcases the mechanical aspects of a working winery and vineyard; and the 1,500-square-foot outdoor Crush Pad, which features sweeping vineyard views. La Buena Vida Vineyards in historic downtown Grapevine boasts Spanish-tiled fountains and lush landscaping, as well as private tastings, classes and event capabilities. Cross Timbers Winery offers a rustic setting complete with a barn and outdoor area for group events throughout the year.

About Grapevine, TX / Additional Info

A true business and leisure destination between Fort Worth and Dallas, Grapevine is a destination all its own thanks, to its variety of family-friendly attractions, outdoor recreation, exciting nightlife and fine shopping and dining. Grapevine is also a celebrated center of viticulture, helping Texas hold the title of fifth-largest wine producing state in the U.S. In fact, the Texas Wine and Grape Growers Association is headquartered in Grapevine. Grapevine is the oldest community in Tarrant County, with origins dating back to the founding years of the Texas Republic. Homesteaders and pioneers settled in Grapevine in 1844 after General Sam Houston and members of the Republic of Texas Commission traveled to the area to negotiate a peace treaty with the leaders of 10 Native American tribes. An early farming and ranching community, Grapevine grew with the 1888 arrival of the St. Louis Southwestern Railroad, and focused on agriculture well into the 19th century. Grapevine cemented its reputation as a recreational destination with the 1957 creation of Lake Grapevine, and then expanded its travel horizons with the 1974 opening of the Dallas/Fort Worth International Airport.

Grapevine’s beloved Historic Downtown district is home to a more than 80 locally owned boutiques, eateries and art galleries, as well as an impressive art collection ranging from delicate blown glass to such public bronze sculptures The Sidewalk Judge, The Sunday Skaters, Coming Home, Wilderness Welcome and more. The 9/11 Flight Crew Memorial, located just a short distance from Historic Downtown Grapevine, is dedicated to the 33 flight crew members who lost their lives on September 11, 2001. The Main Street entertainment district is home to the restored Palace Arts Theatre, home to the Grapevine Opry and RFD-TV’s The Penny Gilley Show. Regarded as one of the best Country and Western music reviews outside of Nashville, the Grapevine Opry features Saturday evening shows and special theme shows most Saturday nights . Historic downtown shopping offers the very best in antiques, arts and crafts, wine and gourmet foods, while the nearby Grapevine Mills Mall spans 1.6 million square feet of shopping, restaurants and entertainment. Grapevine Mills Mall is home to such attractions as LEGOLAND Discovery Center, which features rides and attractions geared toward LEGO enthusiasts of all ages.

Home to a number of green spaces and recreation options, Grapevine features more than 22 miles of paved and natural hiking and biking trails, including more than 11 miles of trails with views of the 8,000-acre Lake Grapevine. The perfect place for boating, fishing, swimming and relaxing, Lake Grapevine offers marina spaces, boat launches and charter trips, as well as kayak and rowboat rentals. Grapevine’s three golf courses, including a course designed by Byron Nelson and a course inspired by the Dallas Cowboys, are all ranked among the top 50 U.S. public courses. A number of trails, streams and ponds, as well as a butterfly sanctuary grace the free Grapevine Botanical Gardens at Heritage Park.

Grapevine’s more than 200 restaurants offer the very best in fine dining, Texas-sized steak and international cuisine. Known as one of the top steakhouses in the country, Bob’s Steak & Chop House serves Prime steaks, chops and seafood, while Boi Na Braza is an authentic Brazilian steakhouse serving Rodizio-style meats. Silver Fox specializes in USDA Prime steak, while Winewood Grill serves classic American cuisine with an artisan twist. Mi Dia From Scratch serves traditional Mexico City recipes with modern Santa Fe and Tex Mex flavors, perfectly complemented by crafted margaritas.

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