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Louisville, KY Event Planning

Key Highlights

Hotels 127
Total Sleeping Rooms 16,653
Committable Sleeping Rooms* 1,310
Committable Meeting Rooms* 53
Convention Center Space 304,291 Sq. Ft.
Largest Exhibit Space 1,600,000 Sq. Ft.
Largest Ballroom 78,700 Sq. Ft.
Average Hotel Room Rate USD $118
Average Daily Meal Cost USD $59
Average Weekly Car Rental USD $191
*Maximum for a single hotel

Louisville, KY Meeting Planning Overview

Welcome to Cvent's Meeting and Event Planning Guide to Louisville - a city guide for meeting professionals. Visitors often find it hard to decide on the most attractive aspect of this charming northernmost Southern city. It could be the gentility embodied by its lovely Victorian homes, the largest collection in the country, or possibly it's the world-class drama of the Kentucky Derby, the oldest continuously run horse race in America. Perhaps it's the presence of a replica of Babe Ruth's bat, the world's biggest baseball bat at 120 feet tall and 68,000 pounds that dominates the entrance of the Louisville Slugger Museum. It could even be the Belle of Louisville, the nation's oldest functioning steamboat, still plying the waters of the Ohio River.

One of the "Top 8 Foodie Getaways in the World" by Zagat, Louisville is also the "Culinary Capital of Bourbon Country," where visitors can have an authentic Urban Bourbon Experience. Of the eight new distilled spirits attractions and distilleries coming to downtown Louisville and the surrounding area, five are now open: Evan Williams Bourbon Experience, Kentucky Peerless Distilling, Jim Beam Urban Stillhouse, Copper & King's Brandy Distillery, and The Bulleit Frontier Whiskey Experience at Stizel-Weller. And with more than 120 attractions and 2,500 restaurants, Louisville will capture the heart of any visitor regardless of interest or age.

Louisville is clearly a place of superlatives, including one that's never mentioned in the guidebooks: most user-friendly event locale in the U.S. Located in the center of the eastern United States off interstate routes I-65, I-71 and I-64, Louisville is a supremely accessible city. One can drive to Louisville in a single day from around 60 percent of the cities in the continental U.S. The airport, which sees almost 100 flights every day, is less than a 10-minute drive from downtown and across the street from one of Louisville's two world-class convention facilities.

The Kentucky Exposition Center, at over one million square feet, is one of the 10 most spacious public convention centers in the country and can seat 19,000 guests in its indoor arena. Meanwhile, the Kentucky International Convention Center will undergo a major renovation and expansion beginning in August 2016. The renovated and expanded facility will feature 200,000 square feet of contiguous exhibit space, a 40,000-square-foot ballroom, and is projected to be a LEED Silver Certified building by the U.S. Green Building Council. From the exposed brick and sunlit skylights at the convention center to the 300 acres of space on the Southern terrain at the exposition center, both facilities offer attractive settings and state-of-the-art amenities that are flexible for large-scale events.

Louisville offers a range of non-traditional facilities as well. Choose the iconic Churchill Downs for a true taste of the city's horse racing culture, whether with a banquet for up to 54 guests in the Jockey Club Suites or a reception attended by up to 400 people in the Jockey Club Grand Foyer. The popular Frazier History Museum, the only place in North America displaying a collection from Britain's Royal Armouries, offers an elegant roof garden and galleries for groups ranging from 150 to 500 people.

Take a step off the beaten path by opting for lesser known, but no less grand, Louisville event venues . Glassworks, a one-of-a-kind facility featuring glassblowing studios and galleries, is a memorable spot for cocktails on the roof garden or a glassblowing demonstration followed by a reception in its foyer. Guests also marvel at restored historical sites, from the 1928 movie theater Louisville Palace to the exquisite mansion housing the Conrad-Caldwell House Museum.

Not only does Louisville offer a wide range of event spaces, it also offers a broad selection of accommodations. The city itself provides planners with over 17,000 hotel rooms across more than 100 hotels ranging from boutique properties to big name brands such as Marriott, Hilton, and Omni (the latter scheduled to open in early 2018). Regardless of event requirements or budget restrictions, planners are sure to find lodging that meets their needs.

Louisville is becoming a hub for the health care and medicine industry, and two of the Fortune 500 companies located in the city are medical in nature: Kindred Healthcare Incorporated and Humana. Other major employers include Yum! Brands, Papa John's International, UPS, Ford, GE, and more. We are also proud of the innovation happening in Louisville. Companies like Indatus, recently visited by President Barrack Obama, and the GE's Firstbuild are paving the way for new technologies. Louisville also has a number of universities and colleges, including University of Louisville, Bellarmine University, Spalding University and Sullivan University.

Louisville, KY Area Destinations

Bowling Green, KY Bowling Green, KY Lexington, KY Lexington, KY

About Louisville, KY / Additional Info

Though Louisville was founded in 1778, it was the invention of the steamboat in the early 1800s that sparked the city to life. By 1830, it was Kentucky's most prominent city due to its role in the shipping and cargo industries. While today the city has a slightly more modern look than it did in the 19th century, its core industry remains unchanged. The city continues to thrive in the shipping business, serving as Worldport global air hub of UPS. Home to over 1.2 million residents in the greater metropolitan area, Louisville also remains Kentucky's largest city.

Situated on the border of Kentucky and Indiana along the Ohio River, from which there’s no better view of the water or Louisville’s skyline than on the Big Four Pedestrian bridge. Once belonging to the Big Four Railroad Company, this historic bridge has been turned into a mile long pedestrian walkway between Louisville and Southern Indiana. With parks on both ends of the bridge, numerous restaurants, and attractions, there’s no better place to experience the outdoors right in the middle of downtown.

Louisville's location in northwestern Kentucky has led to much debate surrounding whether it should be considered the most Southern city of the North or the most Northern city of the South. No matter which stance is taken, it is widely agreed that Louisville is a city that mixes Southern charm and Midwestern sensibility. Its ability to blend such distinct cultures is matched by its cityscape – a combination of old and new. Contrasting with the modern skyscrapers dominating the area around West Main Street, Old Louisville, one of the largest historic preservation districts in the nation, is defined by 48 square blocks of Victorian houses and buildings. Interestingly, downtown Louisville proudly boasts more cast-iron facades in the country, after SoHo in New York City.

Over the years, Louisville has been home to many notable events and personalities. International boxing legend Muhammad Ali was born in Louisville, won six Kentucky Golden Glove tournaments, and began his professional career financed by a group of Louisville businessmen. Stop by the Muhammad Ali Center, a six-story, $80-million tribute to the legend and his values of confidence and dedication, complete with videos of his fights and boxing memorabilia. The city was also once home to the largest distillery in the world, and many thriving bourbon distilleries still call the city home. The Urban Bourbon Trail and Kentucky Bourbon Trail are great ways to explore this piece of Louisville culture, while sampling some of this popular liquor along the way. Meanwhile, the immensely popular Kentucky Derby, one of three diamonds in horse racing's Triple Crown, continues to draw crowds from across the nation. Stop by the grand Churchill Downs in May to experience the excitement of the chase, or learn about the race's history and lore through the exhibits at the Kentucky Derby Museum.

Churchill Downs is just one way to get outdoors while exploring Louisville, as its location on a flat flood plain ringed by hills provides the perfect setting for open air spaces. The Louisville Zoo is home to 1,300 animals, including the lions, tigers, and other felines living in the recently renovated Tiger Tundra habitat. Falls of the Ohio State Park is another site sure to captivate lovers of the great outdoors or even amateur archeologists, as the park features 220 acres of exposed fossil beds.

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