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Saratoga Springs, NY Event Planning

Key Highlights

Hotels 26
Total Sleeping Rooms 1,974
Committable Sleeping Rooms* 1,400
Committable Meeting Rooms* 31
Convention Center Space 32,000 Sq. Ft.
Largest Exhibit Space 32,000 Sq. Ft.
Average Hotel Room Rate USD $162
Average Daily Meal Cost USD $65
Average Weekly Car Rental USD $352
*Maximum for a single hotel

Saratoga Springs, NY Meeting Planning Overview

Welcome to Cvent’s Meeting and Event Planning Guide to Saratoga – a city guide for meeting planning professionals. Nestled in scenic upstate New York, Saratoga has long been a popular destination for tourists looking to enjoy a relaxing escape from the hustle and bustle without losing out on big city amenities. In fact, the city is a hotspot throughout the year, whether for horse racing in the summer or skiing and snowboarding in the surrounding parkland during the winter. Now, with modern, fully equipped meeting facilities, a convenient location, and a host of unique options for group entertainment, Saratoga is also making a name for itself on the meeting and event planning scene

Located just off I-87, Saratoga is an extremely accessible destination for those driving from points through the Northeast. The city is only about three hours from Boston, New York City, Philadelphia, and Montreal. Air travel is equally convenient, thanks to Albany International Airport (ALB), located about 30 minutes from Saratoga. As the primary air center for New York's Capital Region, the airport sees 75 departures and arrivals every day, with direct flights to many major cities in North America, including Toronto, Washington DC, Orlando, Las Vegas, Atlanta and New York City.

Whether traveling to Saratoga for a conference, annual reception, or corporate retreat, both attendees and planners are met with a number of options for meeting venues. Certainly the largest facility is the impressive Saratoga Springs City Center, located downtown just steps away from the city's best entertainment and dining offerings. Currently undergoing a $16 million expansion, the center will, by fall 2010, offer 32,000 square feet of meeting and exhibit space and several new or refurbished conference rooms and function areas.

The Saratoga Springs City Center also offers the convenience of the attached 242-room Saratoga Hilton, the largest hotel in the city. In addition to first-class lodging and amenities, the hotel provides 19 function rooms for meetings and events. A number of other hotels in Saratoga also serve as ideal options for both accommodations and event space, from the historic 31-room Saratoga Arms to the sprawling Gideon Putnam Resort, whose recently restored conference center can host up to 500 people.

When it comes to after-hours receptions, memorable team building, or even just lunchtime meeting breaks, Saratoga offers plenty of unique venues to accommodate groups of all sizes. Many of Saratoga's museums, including the National Museum of Dance and National Museum of Racing, offer one-of-a-kind backdrops for meetings of up to 400 guests. The iconic Saratoga Race Track makes for an exciting day trip for groups, who can watch the races from the comfort of a luxury suite or enjoy a full buffet trackside at the At the Rail Pavilion.

About Saratoga Springs, NY / Additional Info

Located in upstate New York about 35 miles north of Albany, Saratoga has long been a hotspot for travelers looking for a relaxing getaway. Once the site of the historic Battle of Saratoga (often called the “Turning Point of the Revolutionary War”), the area developed into a popular spa and resort town, thanks greatly to its wealth of mineral springs, which were believed to have healing powers. Through the latter half of the 19th century, Saratoga was the place to be for motion picture stars and wealthy industry elite, who came to the city to relax, let loose, and stay in one of its grand hotels, one of which – the Grand Union Hotel – was the largest of its kind at the time.

Though many of its hotels and casinos from that era have since closed, Saratoga is more vibrant and lively than ever, offering visitors plenty of ways to kick back and indulge just like those who came before them. Guests can still indulge in the soothing mineral baths, not to mention body treatments and massages, at spas such as Crystal Spa and Roosevelt Baths & Spa. Or, take things up a notch by placing a bet at the historic Saratoga Race Track, the oldest operating sports venue in the United States. The annual 40-day summer race meet now sees over 40 graded stakes races and attracts the world’s best horses, best jockey’s and most well-known owners.

Though many of the Saratoga's attractions celebrate its ties to the past, it also boasts a vibrant, modern arts and culture scene. Given awards for its "Great American Main Street," Saratoga features a lively downtown area that's brimming with performance venues, art galleries, boutiques, and more. Explore local art work at one of the shops in the Beekman Street Art District, which is also home to stunning turn-of-the-century architecture. Catch a show at the Saratoga Performing Arts Center, which serves as the summer home of the New York City Ballet and The Philadelphia Orchestra.

The downtown area is also home to a number of excellent restaurants, serving everything from contemporary American to rustic Italian to authentic Southern specialties. At Hattie's Restaurant, diners can enjoy mouth-watering homemade desserts and fried chicken, which beat that of celebrity chef Bobby Flay in a Food Network Television "Throw Down." Or, turn dinner into a night on the town by grabbing snacks and drinks at one of the area pubs and bars such as the historic Saratoga City Tavern, which features four floors and the only rooftop bar in the city.

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