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Williamsburg, VA Event Planning

Key Highlights

Hotels 65
Total Sleeping Rooms 8,270
Committable Sleeping Rooms* 845
Committable Meeting Rooms* 46
Largest Ballroom 13,000 Sq. Ft.
Average Hotel Room Rate USD $124
Average Daily Meal Cost USD $64
Average Weekly Car Rental USD $141
*Maximum for a single hotel

Williamsburg, VA Meeting Planning Overview

Don't let its size fool you — Williamsburg is a major conference destination that has hosted some of the world's most prestigious groups. Our conference properties range from five-star luxury resorts to economy-minded hotels. Experienced sales and service professionals at each property are there to serve your every need. Three international airports, an Amtrak station downtown, and convenient driving access make getting to Williamsburg easy! Williamsburg is located 150 miles south of Washington, D.C., midway between Richmond and Virginia Beach. It's no surprise that meeting planners report that their attendance rises when they meet here. The Williamsburg area is not only a popular tourist destination, it's a highly reputed meeting destination.

Hotel venues in Williamsburg account for more than 200,000 square feet of meeting and event space. Among the largest of the options is the 295-room DoubleTree by Hilton Hotel Williamsburg, which offers 48,000 square feet of total space, enough for 1,300 people. The DoubleTree has 45 meeting rooms, the largest of which is the 13,303-square-foot Presidents Ballroom. It also has business-friendly amenities such as in-house audiovisual, complimentary parking, and a full-service business center.

Colonial Williamsburg Hotels offers three major meeting venues that offer a total of 67,000 square feet of space. The Williamsburg Lodge, A Marriott Autograph Collection property, has 45,000 square feet of meeting space and 28 meeting rooms. Colonial Williamsburg's Williamsburg Woodlands Hotel and Suites offers an additional 13,000 square feet of meeting space. Colonial Williamsburg's famed Williamsburg Inn, a five-star/five-diamond property, has regularly hosted royalty and celebrities and has 9,000 square feet of function space. Spacious guest rooms offer an average of 500 square feet of space.

The reimagined Fort Magruder Hotel and Conference Center, which surrounds an authentic Civil War redoubt dating from the 1862 Battle of Williamsburg, serves as one of the area’s larger conference venues, with more than 300 guest rooms and over 26,000 square feet of meeting space. For gatherings of a select few to large-scale conferences or conventions for up to 450 people, Kingsmill Resort offers IACC-certified facilities, comfortable and inviting accommodations, a full menu of recreational activities, stellar service, and the unmatched beauty of a gorgeous James River location.

Great Wolf Lodge Williamsburg, an all-suite property, offers a separate conference center with 8,600 square feet of space, uncompromised culinary quality, and a team of meeting professionals committed to your success.

For smaller events, Williamsburg offers several hotels. Some of these properties include Embassy Suites by Hilton Williamsburg, Holiday Inn Hotel & Suites Williamsburg-Historic Gateway, Wyndham Garden Williamsburg Busch Gardens Area, and Williamsburg Courtyard by Marriott.

Equipped with years of conference planning experience, the staff at Visit Williamsburg will help make your group feel welcomed, pampered, and valued. We will plan your site inspection, arrange your accommodations, and escort you throughout your visit. We'll supply promotional materials, assist with media coverage, and help with dozens of other details that ensure a successful meeting.

Offsite Venues:

The 350-acre, European-themed Busch Gardens Williamsburg tops the list of special event venues in Williamsburg, offering reduced ticket prices for groups, meal plan options, and three after-hours venues. The Muscarelle Museum of Art is perfect for banquets and receptions of up to 300 guests against a backdrop of notable Colonial American and 17th- and 18th-century English art. Described as the nation's largest living history museum, Colonial Williamsburg is a must-see for conference guests young and old. Featuring nearly 500 buildings, homes, and stores restored to their 18th-century appearance, Colonial Williamsburg has 50 boutiques and shops, a championship golf course, and 20 world-class restaurants that serve as the finishing touches on any conference itinerary.

Jamestown Settlement and the American Revolution Museum at Yorktown are history museums that feature dramatic spaces for after-hours private events and special occasions. Consider an evening reception in Jamestown Settlement's rotunda, dinner in the re-created 1610-14 fort, or cocktails on the ships' pier overlooking the James River. At the American Revolution Museum at Yorktown, evening events can be held in the re-created Continental Army encampment or on a patio under the stars.

Located on a historic 300-acre farm, the Williamsburg Winery at Wessex Hundred offers the opportunity to taste, dine, stay, and relax. It has a boutique hotel, two restaurants, and breathtaking vineyards. This venue also features several stunning and unique spaces for a beautiful offsite event.

The College of William & Mary is the nation’s second-oldest college, located in the heart of downtown, within walking distance to everything. The college has event spaces to accommodate groups of all sizes and budgets, from boardrooms to ballrooms and amphitheaters to stadiums.

About Williamsburg, VA / Additional Info

Greater Williamsburg is a unique and authentic destination. Not only can meeting attendees have fun and absorb living history throughout the Historic Triangle of Jamestown, Williamsburg, and Yorktown, they can also enjoy the Williamsburg Tasting Trail or some more physical soft adventure to help build team spirit. Greater Williamsburg is an unforgettable destination where attendees will feel enlightened upon departure.

Memories are made in our destination, thanks to championship golf, world-class spas, an award-winning winery, farm-to-table dining, and, of course, the most beautiful theme park, Busch Gardens. Our area offers something special for every attendee! They can enjoy the Williamsburg Tasting trail (which includes breweries, Virginia’s largest winery, distilleries, and an actual meadery), unique restaurants, an ultimate shopping experience, and an amazing arts and culture scene, all while soaking in the grand historical beauty of our area. Williamsburg is unexpected! Enchanting and ideal for any meeting, it is a destination to enjoy your freedom to relax, engage your curiosity, and have fun.

Williamsburg is serviced by Newport News/Williamsburg International Airport (PHF), as well as Richmond International Airport (RIC) and Norfolk International Airport (ORF). Some of the carriers flying in and out of the region are Frontier Airlines, American Airlines, Delta Connection, JetBlue, Southwest Airlines, United Airlines, Allegiant Airlines, Spirit Airlines, and US Airways Express.

Travel to Williamsburg from anywhere in the Northeast Corridor, or points south, with Amtrak service into the City of Williamsburg's Transportation Center, located in the downtown area.

 
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