conference-overview

Conference management overview

To guarantee success while hosting a conference, exhibition, or tradeshow, you need the right technology to power your event.

Great events don't just happen. It takes good management and the right tools. Cvent has developed an integrated conference management solution that will help you take your most complex events to the next level, so you can grow your business, retain customers, inspire employees, and maximize your ROI.

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Extensive support structure

Cvent has developed a comprehensive eight-step process for implementing technology for your largest events. Our Professional Services Team will partner with you every step of the way, from understanding your conference goals to identifying areas of opportunity after the event.

We've got you covered

Registration Management

Use Cvent’s powerful online event registration software to streamline conference registration. Dynamic paths ensure attendees only see the options that matter to them.

Housing Management

Manage attendees’ room bookings, transportation itineraries and roommate requests through Cvent’s housing management tool, while integrating with top travel tools.

On-site Check-in & Badging

Provide attendees with a quick and easy check-in process with Cvent’s on-site check-in tools, which include payment processing and on-demand name badge printing.

Speaker Management

Collect presentation ideas and manage sessions. Provide speakers with a hub to collect bios, headshots and presentations through call for papers and a speaker resource centre.

Lead Management

Provide exhibitors or sales teams with tools to collect leads and follow up after the event. Tie leads to your CRM system to track ROI and demonstrate the impact of your event.

Session Attendance Tracking

Understand attendee movement and session attendance through badge scanning or RFID technology. Our solutions include access control and signature collection options.

Social Engagement Solutions

Promote and encourage attendee engagement by displaying live social media feeds throughout your conference space.

Sponsor/Exhibitor Management

Track sponsor and exhibitor deliverables and provide access to pertinent information and materials.

Mobile Event Apps

Provide attendees with an intuitive app which delivers smart content and facilitates networking.

On-site support

To ensure a seamless and positive attendee experience, Cvent’s conference team will support and train your on-site staff, as well as provide, ship, set-up, configure and test your on-site technology, including:

  • On-site registration check-in
  • Badge printers and computers, including RFID printers
  • Lead management scanners
  • Session scanners
  • Mobile app support
  • Agenda printer kiosks
  • RFID tracking hardware
  • Badge stock, badge holders, and any registration materials

Why Cvent for your Conference Management?

Company Stability

  • Established in 1999
  • 3,000+ employees world-wide

Proven Technology

  • Over 5.8 Billion emails sent
  • Over £7.67 Billion processed in event fees
  • Over 115 Million registrations processed