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Event Budget Management

It's no secret that budgeting and spend tracking for meetings and events has long been a pain point among planners and procurement professionals.

Cvent's sophisticated budgeting tools alleviate the pains of tracking funds, recalculating variable costs, and monitoring budget surplus.

Cvent ensures the accurate collection of budgetary information, resulting in actionable reporting to demonstrate the ROI of your meetings and seamlessly track savings.

  • Capture high level budget estimates per spend category.
  • Input or import granular budget line items (rooms, audiovisual, food & beverage, production, etc.) per cost category.
  • Track negotiated rates and actual paid against the initial quote to show their return on objectives.
  • Create savings formulas to calculate savings in a way that is meaningful for your organization.
  • Design customized budget templates to shortcut the budget creation process and ensure consistency.
  • Standardize categories, subcategories, taxes and GL codes to accurately track and report spend across meetings and ensure data integrity.
  • Modify budget items in a tabbed grid format, making it easy for planners to update information in bulk.
  • Track budget line items in local currencies and establish exchange rates to convert items to a base currency for better reporting.
  • Leverage aggregate spend to negotiate better deals with vendors and suppliers.
  • Evaluate your average cost per attendee and if that is trending in the right direction.
  • Analyze key spend metrics through robust reporting engine (i.e. aggregate spend by: category, subcategory, event, vendor, corporate division, geographic location, etc.).
  • Integrate or transfer your data between Cvent and other systems like Concur's Expense module or QuickBooks.

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