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Frequently Asked Questions for Planners

What is the cost for planners to use the Cvent Supplier Network?
There is no cost to use the Supplier Network. Register for a free Planner account and gain full access to search suppliers, send RFPs, compare bids, and more. Planners may add enhanced features to their account for an additional fee, but a basic level account is completely complimentary. Sign up for your own free account today.

Does Cvent collect commission on any RFPs that I send through the Supplier Network?
Cvent does not collect any commission on sent or awarded RFPs and is not involved in any of your contracts or negotiations.

How does the Cvent Supplier Network make a profit?
The Cvent Supplier Network is free for any planner to use but some organizations choose to purchase upgraded functionality. Any venue can be listed on the tool for free, but some venues pay an additional fee for increased exposure to planners.

How many venues and suppliers are listed on the Cvent Supplier Network?
Over 239,000 meeting venues and service providers. Learn more about the types of suppliers listed.

What types of event planners are currently using the Cvent Supplier Network?
Since the network is currently open to the public, planners of all varieties are able to search our database of event suppliers for the ideal meeting space and service provider. Read more about the types of planners currently using Cvent.

Can I source international venues on the Cvent Supplier Network?
Yes, our network profiles over 100,000 international meeting venues. Learn more about using Cvent to source international meetings.

How can I search for meeting venues?
Meeting planners can search by city, state, zip code, or metro area. Advanced searching capabilities include searching by venue name, venue type, total meeting space, amenities offered, chain affiliation, ceiling height, number of sleeping rooms, and distance from the airport. Click here and select "Advanced Search" to begin finding the venue right for you.

Can I send my RFP directly to one of my personal contacts?
With a basic level account, RFPs can only be sent directly to a venue or service. Cvent offers professional features for an additional cost, such as the ability to send RFPs from a personal contact library. Contact the Cvent Sales Team about this and other enterprise product offerings.

I am not tech savvy. How difficult is it to create an online Request for Proposal (RFP)?
Our interface is incredibly user friendly. The entire sourcing process can be completed in three simple steps. Our team of Cvent representatives will be happy to walk you through the steps of creating your first RFP. Or, simply send us your event details and our product consultants will create the request on your behalf. In addition, our client services department is available 24 hours a day, five days a week in the event you are unable to get in touch with your Cvent representative.

There are additional items I want to include in my request to the supplier. How can I further customize my RFP?
There are several types of RFP templates available. The Advanced RFP template allows you to include the most details in your request to suppliers. If you have additional needs for your RFP templates, such as custom questions or documentation, contact the Cvent Sales Team about our enterprise product offerings.

How do I get responses to my RFPs? Are they emailed to me?
All of your responses will appear within your Cvent account. Our RFP Management enables you to receive notifications via email when a supplier responds. You will be able to compare these responses side-by-side in easy to view formats to help make your final decision.

How soon can I expect a response from suppliers when I send out an online RFP?
While we recommend allotting five to eight business days for suppliers to respond to any given lead, many suppliers respond within 24 hours. We also have a Cvent sales team dedicated to making sure suppliers know how to use the tool in order to expedite the response process.

What is the Cvent Destination Guide?
The Cvent Destination Guide is an informational resource planners use to compare detailed information about meeting destinations across the globe. It is the first and only resource specifically dedicated to hosting information relevant to meeting planning in a city. Visit the Destination Guide now.