eRFP Venue Sourcing Solutions

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Improve Visibility Across Your Organization

Improve Visibility Across Your Organisation

Teamwork is meant to make certain processes easier, but this may not always be the case when employees are disconnected from one another. Manage user activity in Cvent in order to share and centralise meeting data.

  • Have visibility into all planner activity across your organisation. See where RFPs are going, share history, and view internal notes.
  • Mark favorite suppliers within the account for every user to find easily.
  • Provide enough user logins for everyone on your team.

"Cvent is actually the hub of our programme…it standardises some of our procedures and provides visibility into our meetings as well as for our leadership team."

Kendra Olive
Lead SMPP Strategist, Medtronic

Kendra Olive

Create Customisable RFPs

This account is all yours! Add your branding to RFPs, reports, and your account interface. Use RFP customisation to receive complete bids and know right away if a proposal is right for you.

  • Use customised question templates in your RFP to ensure you are asking for related concessions and requiring responses from venues.
  • Require venues to include cut and dry rates such as Total F&B Minimum, Buffet v. Plated, or Resort Fee for accurate comparison reporting.
Create RFPs That are Customizable
Jef Robinson

"The standard questions and concession requests are perfect for the professional planner and certainly helps to achieve best value!"

Jef Robinson
Global Category Manager, Citrix Systems, Inc.

Reduce Your Meeting Spend

Reduce Your Meeting Spend

Do you like saving money? Gather the insight you need to save an average of 17% on hotel bookings. Utilise comprehensive reporting and tracking capabilities to analyse your RFP history and stay on budget.

  • Add contracted information to calculate proposed vs. actualised data.
  • View your organisation’s history with properties, brands or chains quickly and efficiently, to use as leverage in future negotiations.
  • Build and customise RFP budgets to ensure you are staying within your objectives.
  • Track contract details and fees paid for your cancelled space to mitigate financial risk.

"I love how I can quickly assemble information on different properties from different cities, and hotels respond to our RFPs with all the information we need. We saved $66 dollars per hotel room."

Kenly Novotny
Field Support Manager, Success for All Foundation

Kenly Novotny

Leverage Existing Hotel Contacts

Cvent helps you save time from doing things manually, and will do the same for your industry contacts. Many of our clients have established long lasting industry relationships simply from sourcing RFPs in Cvent. Strengthen your supplier relationships and use them to your advantage.

  • Upload industry contacts into your account for easy access.
  • Send RFPs directly to contacts or copy them on leads sent to their associated properties.
  • Allow hotel contacts to distribute RFPs on your behalf and track the venue responses.
  • Benefit from a 22% response time improvement.
  • Utilize your supplier relationships to receive the most negotiated rates.
Leverage Existing Hotel Contacts
Kelly Delvin

"NSO's love it when you include them! It's a great way to strengthen relationships too. Win! Win!"

Kelly Devlin, CMP, Bunzl, USA
Manager, Meetings and Travel Services

Why Upgrade Your Sourcing Technology

Simple Implementation
Simple Implementation
Sophisticated Reporting Module
Sophisticated Reporting Module
Award-winning 24/7 Service
Award-winning 24/7 Service
Simple Implementation
Centralized Meeting Repository
Dedicated Account Manager
Dedicated Account Manager
Increase Productivity by 27%
Increase Productivity by 27%