Having partnered with Cvent since 2017, DAV is no stranger to the importance of a well thought out event programme to bring together their 6000+ members. Together with Cvent’s support, they deliver 8 annual events, ranging from 100-2000 participants.
Their most recent was the 2022 annual meeting, their flagship event, which drew over 1,800 attendees across 3 days of networking, technical sessions and sharing of expertise. Traditionally a purely in-person event, the pandemic forced them to go virtual, while 2022 saw DAV take the event hybrid for the first time. The last in-person conference in 2019 attracted over 1,200 participants.
DAV has a long record of trying out multiple event formats. Michael Steinmetz, CEO, explains that: “Even before the pandemic we were experimenting with different event formats. We had traditional on-site events, but also regular web sessions, and the pandemic will certainly lead to more hybrid events in the future.”
The annual conference was a great success. Of the more than 1800 attendees, 600 joined in person at the Maritime Hotel in Bonn, Germany. DAV made use of Cvent OnArrival 360 to handle attendee check-in and badge printing, along with Attendee Hub as the event’s virtual platform, to which all sessions were streamed live and made available on-demand. They also implemented the event app, Attendee Hub’s mobile counterpart, which in-person attendees could use to check the agenda, their own schedules, receive live updates, participate in Q&A and network with all other attendees.
Henning Wergen, Managing Director, saw value in using a single united platform to cover multiple event functions: “Cvent offers an all-in-one solution –we have on-site check-in, registration and the event app. As organisers it’s a huge benefit to us to have this functionality, and data, in one setting.”
An all-in-one approach also increased the efficiency of the pre-event preparation. “Having this functionality under one roof means we can streamline our preparation. We can have one meeting to prepare, for instance, check-in and our livestreaming, and don’t have to run from one company to the next for every aspect of the event,” Martin explains.
Attendee Hub and the event app enable all attendees, whether in-person or virtual, to interact with one another and actively participate in sessions.
As the highest tier of Cvent’s OnArrival, OnArrival 360 covers not only event check-in and badge printing, but also a Cvent Project Manager to keep things running smoothly.
As DAV look forward to their next major project, a virtual conference in September, Michael reflects: “The technology we’re using right now is really helping to make participants proud to be part of our association, and to join such professionally organised events.”