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How to create a strategic meetings management plan

Gain visibility

Automate reports to fully understand all meetings and events across your organization

Manage and reduce risk

Ensure adherence to legal and other rules with a formal meeting tracking and approval process

Save time and money

Streamline processes and reduce event costs with automation and standardization

An end-to-end solution for managing your events program

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Self-service stakeholder management

Ensure a process gets adopted organization-wide by making it simple and easy. Our Access Portal provides a centralized hub to give all meeting and event stakeholders access to the tools they need.

Learn about access portal

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Budget management

Keeping an eye on expenses will save your organization time and money. Our Budget Module can track every detail. Use standardized categories, subcategories, taxes, and GL codes to accurately track and report spend across meetings and ensure data integrity.

Learn more about event budget management

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Strategic venue sourcing

Venues consume 25-30% of event budgets. To find event venues, create a strategic sourcing process to compare bids, leverage preferred partners, and use canceled space credits. Our easy-to-use sourcing solutions help save time and money.

Learn more about venue sourcing™

More reasons to love Meetings Management

Meeting requests and approvals

Visibility into meeting and event activity starts by just knowing what events are happening.

Through our customizable Meeting Request Forms, you can collect all the information you need to know about events – from department, to budget, to expected attendance. Route the forms through an automated approval process for increased efficiency and time savings.

Learn more about meeting requests and approvals

Event marketing and management

The Cvent platform saves you time. Automate many of your manual event management tasks, like fully branded multi-channel marketing campaigns, email marketing tools, and social engagement features. 

Keep your attendees in the know before, during and after your event.

Learn more about event marketing and management with Cvent

Onsite attendee engagement

A formalized event program provides your attendees with a consistent, on-brand, and engaging experience. 

Learn more about Cvent Onsite Solutions™

Implementation and consulting

It’s not just the technology, but the people behind the technology. 

Get started immediately with Cvent -- a SAAS solution. Need additional support to guide you through implementing a meetings management program? Our experts are here to help.

Why Cvent?

Stability and scale

The resources and staying power for a lasting partnership

Support

1,000+ customer success team delivering 24/7 personalized attention

Best practices

Experience and best practices from over 300,000 users in 25,000 organizations

Trust

The highest standards of compliance. Trusted by 80% of the Fortune 100