Your Path to Accessible Events

Accessibility Learning Center

Cvent accessibility features

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Keyboard only navigation

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Color contrast

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Captioning & subtitles

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Alt text and decorative differentiation for images

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Proper header structuring

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Compatible with most assistive technologies

Plan for accessibility 
with Cvent technology

  • Review Cvent’s independently-audited VPATs for our attendee-facing software including; Registration, Attendee Hub, Webinar, OnArrival, Meeting Request Form, and Access Portals
  • Cvent Supplier Network: Find venues that can cater to your needs. Single floor venues, easily accessibile elevators, rooms for low sensory zones and service animal relief areas
  • Venue 3D diagramming: Organizers can plan for special room considerations like wider aisles for service animals or lower cocktail tables at the networking functions
  • WCAG 2.2 AA-compatible registration websites
  • Registration questions to know specific considerations to meet the needs of attendees according to their specific disability.
Accessibility-themed image illustrating Cvent event technology.

Create accessible events 
with Attendee Hub and OnArrival 

Color settings panel warning that a selected color does not meet accessibility guidelines.

Offer hybrid and virtual experiences for attendees who can't travel to your event venue

  • Color contrast controls ensure low-visibility accessibility standards
  • Registration questions help you collect details about attendees who may require accessibility accommodations
  • Alt textfor event images so they can be easily interpreted by screen readers
  • Compatibility with most screen readers
  • Real-time captions and subtitles on video feeds
  • Video production controls to add interpreter video feeds to the main presentation
  • Keyboard-only controlled user interfaces for attendees who have difficulty using a mouse
  • Widgets to include most third-party Java-based assistive technologies as a seamless part of sessions
Learn more
Accessibility-themed image illustrating reduced barriers for event participation.

Reduce barriers for people with disabilities at your in-person events

  • Self check-in with screen reader compatibilities for people with visual impairments
  • Text-based Q&A submissions during presentations make it easier for attendees to participate in sessions
  • Interactive maps help attendees find low sensory rooms, wheelchair elevators, ramps, and other accessible areas
  • Include text-based discussions around specific topics to spark conversations among all attendees
  • 1-1 text messaging between attendees to accommodate visual and speech disabilities, which also provides direct line conversations with meeting organizers

An after-event experience that will delight attendees 

  • Video on demand: Place captions and subtitles on video recordings so they can be followed by attendees with hearing impairments
  • Download documents: Let attendees download session transcripts for later use with screen readers and other personal assistive software
  • Feedback surveys: Follow up with attendees and find out exactly how their experience was at your event and discover new insights for upcoming events
Accessibility-themed image illustrating the post-event experience.

Prepare for accessibility at your events

Speaker with a microphone and an audience in a classroom at the Inclusion Works program.

Transforming Events Through Accessibility

Listen to podcast
A person is attending the Future Technologies Conference on their laptop at a desk.

Accessibility and Event Technology: A Beginner’s Guide

Register for on-demand webinar
Two people signing to each other at a coffee shop

Event Planning for Accessibility: Tips and Best Practices

Read blog

What we’re doing to improve accessibility

At Cvent, we’re dedicated to making our products and websites usable by everyone, regardless of their abilities or circumstances.  

We firmly believe in the power of inclusive design and strive to create experiences that work for everyone. By prioritizing accessibility, we can ensure that all of our users can have a seamless experience with our products and websites, including people with disabilities. 

Accessibility at Cvent is an ongoing effort, including: 

Training

Partnering with an online accessibility training provider to educate and equip our Cvent team with robust accessibility insights

Testing

Engaging an accessibility partner to test our products and write VPATs to verify conformance to The Worldwide Web Consortium’s Web Content Accessibility Guidelines version 2.2, Level AA Conformance (WCAG 2.2 Level AA)

Web design

Designing web experiences that comply with WCAG 2.2 Level AA guidelines, such as using colors that pass WCAG contrast requirements of 4.5:1 or higher

Software development

Developing our software to ensure that it works with assistive technologies such as screen readers