Cvent accessibility features

Keyboard only navigation

Color contrast

Captioning & subtitles

Alt text and decorative differentiation for images

Proper header structuring

Compatible with most assistive technologies

Plan for accessibility 
with Cvent technology

  • Review Cvent’s independently-audited VPATs for our attendee-facing software including; Registration, Attendee Hub, Webinar, OnArrival, Meeting Request Form, and Access Portals
  • Cvent Supplier Network: Find venues that can cater to your needs. Single floor venues, easily accessibile elevators, rooms for low sensory zones and service animal relief areas
  • Venue 3D diagramming: Organizers can plan for special room considerations like wider aisles for service animals or lower cocktail tables at the networking functions
  • WCAG 2.2 AA-compatible registration websites
  • Registration questions to know specific considerations to meet the needs of attendees according to their specific disability.
Plan for Accessibility

Create accessibility-friendly events 
with Attendee Hub and OnArrival 

Event with a sign language interpreter and warning about insufficient color contrast

Offer hybrid and virtual experiences for attendees who may not be able to travel to your event venue

  • Color contrast controls ensure low-visibility accessibility standards 
  • Registration questions help you collect details about attendees who may require accessibility accommodations 
  • Alt text for event images so they can be easily interpreted by screen readers 
  • Compatibility with most screen readers 
  • Real-time captions and subtitles on video feeds 
  • Video production controls to add interpreter video feeds to the main presentation 
  • Keyboard-only controlled user interfaces for attendees who have difficulty using a mouse 
  • Widgets to include most third-party Java-based assistive technologies as a seamless part of sessions 
Accessibility Friendly Events

Reduce barriers for people with disabilities at your in-person events

  • Self check-in with screen reader compatibilities for people with visual impairments 
  • Text-based Q&A submissions during presentations make it easier for attendees to participate in sessions 
  • Interactive maps help attendees find low sensory rooms, wheelchair elevators, ramps, and other accessible areas 
  • Include text-based discussions around specific topics to spark conversations among all attendees 
  • 1-1 text messaging between attendees to accommodate visual and speech disabilities, which also provides direct line conversations with meeting organizers 

An after-event experience that 
will delight attendees 

  • Video on demand: Place captions and subtitles on video recordings so they can be followed by attendees with hearing impairments
  • Download documents: Let attendees download session transcripts for later use with screen readers and other personal assistive software 
  • Feedback surveys: Follow up with attendees and find out exactly how their experience was at your event and discover new insights for upcoming events

Prepare for accessibility at your events

Transforming Events Through Accessibility

Accessibility and Event Technology: A Beginner’s Guide

Event Planning for Accessibility: Tips and Best Practices