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How to create a strategic meetings management plan

Gain visibility

Automate reports to fully understand all meetings and events across your organization.

Manage and reduce risk

Ensure adherence to legal and other rules with a formal meeting tracking and approval process.

Save time and money

Streamline processes and reduce event costs with automation and standardisation.

An end-to-end solution for managing your events program

Illustration of Cvent's access portal with a registration form on the right and log in field on the left.

Self-service stakeholder management

Ensure a process gets adopted organization-wide by making it simple and easy. Our Access Portal provides a centralized hub to give all meeting and event stakeholders access to the tools they need.

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Budget management

Keeping an eye on expenses will save your organization time and money. Our Budget Module can track every detail. Use standardized categories, subcategories, taxes, and GL codes to accurately track and report spend across meetings and ensure data integrity.

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Strategic venue sourcing

Venues consume 25-30% of event budgets. To find event venues, create a strategic sourcing process to compare bids, leverage preferred partners, and use canceled space credits. Our easy-to-use sourcing solutions help save time and money.

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More reasons to love meetings management

Meeting requests and approvals

Visibility starts with knowing which events are happening. Use customizable Meeting Request Forms to capture essentials—department, budget, expected attendance—and route approvals automatically to boost efficiency and save time.

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Event marketing & management

Save time with Cvent by automating manual tasks—fully branded multi-channel campaigns, email marketing, and social engagement—so attendees stay informed before, during, and after your event.

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Onsite attendee management

A formalized event program provides your attendees with a consistent, on-brand, and engaging experience.

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Advanced reporting

Get actionable insights with full‑service reporting that turns complex event data into clear performance metrics, including account‑based analytics, audience segmentation, filtering and aggregation, and support to import custom data and metrics.

Implementation & consulting

It’s not just the technology—it's the team behind it. Get started with Cvent right away, and if you need help implementing meetings management, our experts are ready to support you.

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