Event Budget Management Software

It's no secret that event budgeting and spend tracking has long been a pain point among planners and procurement professionals.

Cvent's sophisticated event budgeting software alleviate the pains of tracking funds, recalculating variable costs and monitoring budget surplus.

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Event Budget Management Software Features

Event Payment Processing

Enjoy fast and secure event registration fee processing via desktop or mobile device.

Event Reporting

Analyse event success with standard or custom reports in real time and export into common formats.

Onsite Registration Functionality

Ensuring the guest arrival process runs smoothly is a scary responsibility.

Stay on top of industry trends and best practices

Cvent ensures the accurate collection of budgetary information, resulting in actionable reporting to demonstrate the ROI of your meetings and seamlessly track savings.

  • Capture high level budget estimates per spend category.
  • Input or import granular budget line items (rooms, audio-visual, food & beverage, production, etc.) per cost category.
  • Track negotiated rates and actual paid against the initial quote to show their return on objectives.
  • Create savings formulas to calculate savings in a way that is meaningful for your organisation.
  • Design customised budget templates to cut short the budget creation process and ensure consistency.
  • Standardise categories, sub-categories, taxes and GL codes to accurately track and report spend across meetings and ensure data integrity.
  • Modify & manage event budget items in a tabbed grid format, making it easy for planners to update information in bulk.
  • Track budget line items in local currencies and establish exchange rates to convert items to a base currency for better reporting.
  • Leverage aggregate spend to negotiate better deals with vendors and suppliers.
  • Evaluate your average cost per attendee and if that is trending in the right direction.
  • Analyse key spend metrics through robust reporting engine (i.e. aggregate spend by: category, sub-category, event, vendor, corporate division, geographic location, etc.).
  • Integrate or transfer your data between Cvent and other systems like Concur's Expense module or QuickBooks.

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