Skip to main content

Main Navigation (IN)

  • Solutions
    • Solutions div
      • BY EVENT FORMAT
        • In-person
        • Hybrid
        • Virtual
        • Webinars
      • BY EVENT TYPE
        • Conference
        • Sales kickoff
      • BY INDUSTRY
        • Agency
        • Association & Non-profit
        • Financial Services
        • Higher Education
        • Life Sciences
      • BY ROLE
        • Event planner
        • Event marketer
      • Explore solutions for suppliers and venues
        Get started
  • Products
    • Event Marketing & Management

      Complete solution for virtual, in-person, and hybrid event success

      • Event Marketing & Management Overview
        • PLAN AND PROMOTE
          • Registration
          • Content Management
          • Exhibitor Management
        • ATTENDEE ENGAGEMENT
          • Attendee Hub
          • Appointments
          • Mobile Event Apps
          • Lead Capture
          • Onsite Solutions
        • SPEND AND WORKFLOW
          • Requests & Approvals
          • Event Budgeting
          • Stakeholder Reporting
        • ACTIONABLE INSIGHTS
          • App Marketplace
          • Integrations
          • Surveys & Feedback
          • Engagement Scoring
      • EMM Cards
        • Browse and discover over 300,000 venues and vendors for free to create a successful event
          Start sourcing now
        • Engage and inform your attendees at in-person, virtual, and hybrid events
          Explore Attendee Hub
    • Exchange

      Connecting planners and venues for great, safe events

      • Exchange Overview
        • VENUE & VENDOR SOURCING
          • Cvent Supplier Network
        • VENUE DIAGRAMMING
          • Cvent Event Diagramming
        • ROOM BLOCK MANAGEMENT
          • Cvent Passkey
        • CORPORATE HOTEL RATES
          • Cvent Travel
      • Exchange Cards
        • We’re committed to helping planning professionals create safer event experiences.
          Source safely
        • Search destinations, manage bids, determine availability, and quickly build eRFPs.
          Explore Cvent Supplier Network
    • Suppliers & Venues

      Solutions for group and transient business

      • Suppliers & Venues Overview
        • ATTRACT
          • Advertise
          • Connect In-Person
        • CONVERT
          • Showcase Meeting Space
          • Capture Instant Bookings
          • Manage RFPs
        • MANAGE
          • Diagram Events
          • Manage Room Blocks
        • IMPROVE
          • Cvent Transient
        • CORPORATE TRAVEL
      • SVS Cards
        • Resources and data about the latest hospitality trends and technology.
          Discover hospitality resources
        • Review the latest trends in group business with our monthly webinar series.
          Join the Cvent Source
  • Resources
    • Resources col 1
      • All resources
      • Case studies
      • Events
      • Webinars
    • Resources col 2
      • Cvent can power any event and every event
        See all customer stories
  • Support
    • Support Column 1
      • Cvent Advocates
      • Community
      • Knowledge base
      • Services
      • Training
      • Certifications
    • Support col 2
      • 24/7 support from Cvent’s internal experts
        Let's talk
  • Company
    • Company Col 1
      • The Cvent Difference
      • About us
      • Careers
      • Contact
      • Diversity & Inclusion
      • Partners
      • Security
    • Col 2
      • Join more than 4,800 employees around the world who power our technology.
        See open positions

Utility Navigation (India)

  • Request demo
  • Search
  • Find Event Venues
  • Log in

Main Navigation (IN-Mobile)

Solutions

Event Marketing & Management

Back
  • Overview

  • Virtual events

    Create an interactive and branded experience that drives engagement and results

  • In-person events

    Deliver always-on engagement and bring your most ambitious events to life

  • Hybrid events

    Cvent Attendee Hub, check-in, mobile apps

  • Webinars
  • Deliver a seamless event experience with Attendee Hub
  • By solution
    • Plan and Promote
    • Attendee Engagement
    • Spend and Workflow
    • Actionable Insights
  • By role
    • Event planner
    • Marketer
  • By industry
    • Association
    • Corporation
    • Financial services
    • Government
    • Higher education
    • Life sciences
    • Non-profit
    • Planning agency

Exchange

Back
  • Overview

  • Venue Sourcing

    Find the perfect venue for your event

  • Venue Diagramming

    Design floor plans with ease

  • Room Block Management

    Save time and eliminate the back-and-forth

  • Corporate Hotel Rates

    Manage a preferred hotel program like a pro

  • Find the perfect venue
  • By role
    • Event planner
    • Marketer
  • By event type
    • Conferences
    • Enterprise
    • Hybrid
    • Virtual
  • By industry
    • Association
    • Corporation
    • FInancial services
    • Government
    • Higher education
    • Life sciences
    • Non-profit
    • Planning agency

Suppliers & Venues

Back
  • Overview

  • Attract

    Market to thousands of event planners

  • Convert

    Manage your leads to win new business

  • Manage

    Run your events more profitably

  • Improve

    Attract more business travelers

  • Corporate Travel

    Grow your corporate travel business

  • Start growing MICE and transient business
  • By role
    • General management
    • Hotel operator
    • Hotel owner
    • Marketing
    • Revenue management
    • Sales
  • By organization
    • Destination marketing organization
    • Event venue
    • Hotel management company
    • Hotel ownership group
    • Hotel property
All products
List
  • About us
  • Careers
  • Case studies
  • Community
  • Integrations
  • Investor relations
  • Privacy & security
  • Resources
Buttons
  • Find a venue
  • Login

Edvour

Find out how Edvour was able to book hotels from different parts of the world for their educational trips using Cvent Supplier Network.

Turnaround Time Reduced

from weeks to days

70% Time Saved
Ease of Doing Business

“We have been using Cvent for a long time. All the enquiries and RFPs we have sending through CSN. And then we also have been interacting with the hotels – because we have a huge requirement for hotel rooms for our groups. And Cvent has a good pool of hotels globally – so it becomes easy for us to connect with various hotels from different parts of the world.”

Ajay Yadav, Chief Operating Officer, Edvour

Simplified Venue Sourcing through Cvent Supplier Network 

As part of its mission to host educational programmes for schools, Edvour organises educational trips for students from the Indian subcontinent to 12 countries across the globe. Part of the arrangements for these trips involve booking hotel rooms for the student groups at the desired destinations.   

“Once a school group is finalised for a trip, we send RFPs to search for rooms for the finalised dates. We already have a participant list with us that tells us the number of rooms we’d require. Then we also have a certain budget in our mind. Once we have all these requirements ready with us, we float an RFP,” says Ajay Yadav, the Chief Operating Officer at Edvour. 

Before Cvent came into the picture, the hotel sourcing process was dealt with manually. “We used to do a lot of Excel sheets, and then used to make enquires and send RFPs via emails or phone calls to the hotel contacts we found on Google. Then we’d compare the rates with different agents and with past hotels to find the best deal,” says Ajay. 

After Edvour started using Cvent, the process became a lot simpler. “After using Cvent Supplier Network (CSN) everything has become easier. Because now you have everything in one place. You can compare the hotels faster and turnaround time is greatly reduced.” Adds Ajay, “Once we receive the responses from interested properties, we analyse and compare them to finalise the rates most suitable to us. If needed, we respond to the proposals asking to negotiate the rates further – all via CSN.” 

Another plus about using CSN is the ratings of the hotels. “Even though we sourced for budget hotels, we also ensured that these hotels had high ratings. Initially, we used to look at the Google rating, but now we rely on the different ratings available on CSN.” 

“After using Cvent Supplier Network everything has become easier. Because now you have everything in one place. You can compare the hotels faster and turnaround time is greatly reduced.”

Ajay Yadav, Chief Operating Officer, Edvour

Getting More Value through Cvent Supplier Network 

Using CSN, Edvour was able to source an average of 20 RFPs per year for venue. Since CSN ensured faster turnaround times, it meant that what took them 3-4 weeks to source a property now took them as low as 1 hour a day. Which further meant that where earlier Edvour had 2-3 people handling their venue sourcing, they now only needed one person to do that job. 

Edvour also loved the fact that they were now getting better deals from hotels after using CSN. “They lower the price since you’re now directly interacting with the concerned person via CSN. Earlier, the conversation used to go through the sales team.” 

Ajay sums up Edvour’s overall experience with Cvent with these words: “We have been using Cvent for a long time. All the enquiries and RFPs we have been sending are through CSN. And then we also have been interacting with newer hotels – because we have a huge requirement for hotel rooms for our groups. And Cvent has a good pool of hotels globally – so it becomes easy for us to connect with various hotels from different parts of the world.” 

About the Company

From its inception in 2010, India-based Edvour has been organising educational trips to connect thousands of young learners to the best minds from all across the globe. Their US division has also organised trips in tie ups with the NASA, the European Space Agency and the United Nations. Edvour’s educational trips help redefine the knowledge ecosystem by enhancing its effectiveness through state-of-the-art solutions enabling young learners to broaden their horizons through innovative and novel products and services. 

Searching the best venues via Cvent Supplier Network for group and individual tours in Japan and India

Read case study

Learn how Phoenix expanded their virtual event potential with the help of Cvent solutions.

Read case study
Cvent logo

Social menu

  • Cvent on Facebook
  • Cvent on Twitter
  • Cvent on LinkedIn
  • Cvent on YouTube
  • Cvent on Instagram

Footer (IN)

  • Sales
    • Request a demo
    • Pricing
    • Contact sales
  • About
    • Awards
    • Careers
    • Investor relations
    • Management team
    • Newsroom
  • Popular products
    • Event registration
    • Mobile apps
    • Attendee Hub web
    • Check-in & badging
    • Webinar platform
    • Venue Sourcing
    • All products
  • Free resources
    • Blog
    • Case studies
    • Events
    • Watch webinars
    • Find event venues
    • Best event venues
    • Find wedding venues
  • Support
    • Contact support
    • Community
    • Developer Hub
    • Knowledge base
    • Security
    • Training
    • Log in to Cvent
  • For suppliers & venues
    • Attract
    • Convert
    • Manage
    • Improve
    • Corporate Travel

Copyright 2023 Cvent Inc. All rights reserved.  LEGAL | PRIVACY POLICY | TERMS OF USE | Your Privacy Choices
 

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

 

TRUSTe  TRUSTe

  • United States (English)
  • United Kingdom (English)
  • Australia (English)
  • Singapore (English)
  • UAE (English)
  • Deutschland (Deutsch)
India (English)
Reset redirect preference
Clear redirect preference