Find out how Edvour was able to book hotels from different parts of the world for their educational trips using Cvent Supplier Network.
from weeks to days
Simplified Venue Sourcing through Cvent Supplier Network
As part of its mission to host educational programmes for schools, Edvour organises educational trips for students from the Indian subcontinent to 12 countries across the globe. Part of the arrangements for these trips involve booking hotel rooms for the student groups at the desired destinations.
“Once a school group is finalised for a trip, we send RFPs to search for rooms for the finalised dates. We already have a participant list with us that tells us the number of rooms we’d require. Then we also have a certain budget in our mind. Once we have all these requirements ready with us, we float an RFP,” says Ajay Yadav, the Chief Operating Officer at Edvour.
Before Cvent came into the picture, the hotel sourcing process was dealt with manually. “We used to do a lot of Excel sheets, and then used to make enquires and send RFPs via emails or phone calls to the hotel contacts we found on Google. Then we’d compare the rates with different agents and with past hotels to find the best deal,” says Ajay.
After Edvour started using Cvent, the process became a lot simpler. “After using Cvent Supplier Network (CSN) everything has become easier. Because now you have everything in one place. You can compare the hotels faster and turnaround time is greatly reduced.” Adds Ajay, “Once we receive the responses from interested properties, we analyse and compare them to finalise the rates most suitable to us. If needed, we respond to the proposals asking to negotiate the rates further – all via CSN.”
Another plus about using CSN is the ratings of the hotels. “Even though we sourced for budget hotels, we also ensured that these hotels had high ratings. Initially, we used to look at the Google rating, but now we rely on the different ratings available on CSN.”