The New Year is almost here and it’s time to make some changes. Being a planner isn’t easy. There are the constant questions from the C-suite about event budget and what the event data is saying. Then, there are the hours you spend on-site, days turning into weeks of no sleep, and you still have to show up to the office when the event is over. You spend the majority of the day focused on your job. Isn’t it time to make a few resolutions to make your work life easier?
Control Reactions to Last Minute CEO Requests
Your CEO wants to add 300 more people to the attendee list? They want to change the venue a week before the event for no reason? While it may seem like they’ve lost their grasp of the budget they gave you, take the time to respond with a cool head.
Don’t Spend Hours Deduping Data
Spreadsheets and cells and pivot tables – oh my! When you got into the event planning industry, did you expect to spend so much time in Excel? This year make a pledge to spend less time deduping and cross-checking endless spreadsheets. It’s 2018, there’s better tech out there! Try out Cvent’s Event Management Platform and decrease your Excel pain. If you could get out of Excel, wouldn’t you?
Have Interns Stuff Fewer Badges
Interns get the grunt work. That’s the way it goes. Free up their time to do more meaningful tasks by taking away their badge stuffing duties. Get away from traditional pre-event badge stuffing or away from pre-printed badges altogether with more modern badges and badge tech. Cvent has a few on-demand printing solutions to make your life easier.
Don’t Forget to Eat and Hydrate Onsite
On days when your step tracker tops 50k and you’re answering every text and every page that comes across the Walkie Talkie, don’t forget about the little things. Taking the time to eat and hydrate will keep your energy up and prevent you from crashing at the eleventh hour.
Dazzle with Data
Be ready at all times to answer your Supervisor or CEO’s questions with real data that resonates. Cut out the generalizations! With proper data tracking and tech integrations, it’s easier than ever to prove the ROI of your events. Track everything, from check-in to speaker attendance, and more with integrated tech platforms.
Keep Vision at the Heart
The company was created for a reason, but that reason can easily get lost in the shuffle of endless projects and plans. Remember the vision and use it as the ruler to measure event success against. Keeping the vision in mind will help better connect the brand and customers.
Take a Moment
Don’t let your event pass you by without taking a moment to stop and take it in. It’s easy to get lost in the details and the problems, but take time to recognize the incredible result of your efforts. Schedule 5-10 minutes per event to disconnect, walk around, and take in the moment.
Being an event planner can be stressful and tiring, but it can also be incredibly rewarding. You create experiences that individuals will remember for their entire lives. Focus on the experiences this coming year and use the above resolutions to help you decrease unnecessary stress. Enjoy your work, love your life.