Planning meetings and events often feels like trying to juggle flaming batons. You’ve got tight budgets, high expectations, and a room full of people you need to impress.
Hotels that make it onto Cvent’s list of top meeting spots win because they know how to turn the stress of planning into a smooth, standout experience. It’s not just about who’s got the biggest ballroom.
Here’s a look at what some of the best are doing differently and why planners keep going back.
How the top lists work
Cvent’s Top Lists are built on hard numbers pulled straight from the Cvent Supplier Network. With nearly 340,000 hotels and venues on the platform and $17.7 billion in RFP value sourced in 2024 alone, the rankings show where planners are really sending business and booking events.
For the 2025 list, Cvent tracked sourcing activity from January through December 2024. Every step counts, from the first RFP to the signed contract. The ranking looks at:
Business received: the total value of RFPs a hotel pulled in
Business awarded: the value of the events actually won
Market share: how much of the local pie a property claimed
Conversion rate: how often RFPs turned into booked business
The method keeps things fair. A massive convention hotel doesn’t automatically edge out a smaller property that’s consistently winning repeat business. Instead, the list highlights the hotels and destinations that planners trust again and again.
13 North American meeting hotels doing things differently
Here are thirteen of North America’s Top Hotels that take your meetings and events to the next level.
Renaissance Nashville: making meetings feel like Music City
You can’t get more “Nashville” than this. The Renaissance sits right downtown, connected to Fifth + Broadway and just blocks from live music venues.
Inside, ballrooms sparkle with Edison bulbs that mimic a starry night, while airy spaces like the Bridge Atrium keep people buzzing with natural light and skyline views. Every event here feels plugged into the city’s culture.
Total meeting space: 112,498 sq. ft.
Guest rooms: 674
Omni Nashville: meetings with a backstage pass
Want a little country music history with your meeting? The Omni connects directly to the Country Music Hall of Fame. Planners get a single point of contact, which means less chasing down details and more time focusing on guests. Add in menus from on-site chefs and you’ve got an event that runs like a chart-topping hit.
Total meeting space: 121,750 sq. ft.
Guest rooms: 800
Hyatt Regency Orlando: banquets that ditch the buffet line
Here’s something different: guests order from a menu instead of picking up a plate at a buffet. It’s restaurant-style dining, but for groups. That one switch transforms mealtimes from “fine” to memorable. Add in huge outdoor venues like the Garden Terrace and Grotto pool, and this hotel nails both food and atmosphere.
Total meeting space: 335,000 sq. ft.
Guest rooms: 1,641
Resorts World Las Vegas Conrad | Crockfords: branding on a giant LED canvas
Picture this: a 100,000-square-foot LED screen and a massive video globe, all at your disposal. Resorts World turns events into immersive spectacles. This meeting hotel makes your brand shine in ways people actually remember. Experience the Rose Ballroom here.
Total meeting space: 350,000 sq. ft.
Guest rooms: 3,506
Fun fact: Las Vegas was ranked the number two meeting destination in 2025, with 13 hotels on the top 250 list.
Omni Boston at the Seaport: flexible spaces with a view
Imagine a ballroom that opens straight onto a deck with skyline views. The Omni Boston makes it possible. Those accordion doors blend indoor and outdoor setups, so one event can shift from breakout sessions to evening cocktails without missing a beat. Experience the Ensemble Ballroom and Foyer here.
Total meeting space: 101,090 sq. ft.
Guest rooms: 1,054
Book Omni Boston at the Seaport
ARIA Resort & Casino: the “Say Yes” philosophy
This isn’t just another Vegas resort. ARIA’s team runs on a “Say Yes” mentality, which means they work with planners to pull off bold ideas, like moving cars straight into event spaces. Their edible lobby displays have even gone viral. Add a world-class spa and sky suites, and you’ve got a place where business and indulgence collide. Experience the Primrose Ballroom here.
Total meeting space: 500,000 sq. ft..
Guest rooms: 4,002
San Antonio Marriott Rivercenter: service that sticks
This is the kind of hotel where staff stick around. In fact, many have been here for decades. That experience shows in how smoothly events run. Add in the city’s largest ballroom and direct access to the River Walk, and you’ve got a mix of convenience and culture that’s tough to beat.
Total meeting space: 70,136 sq. ft.
Guest rooms: 1,000
Book San Antonio Marriott Rivercenter
Bellagio Las Vegas: multi-property events with iconic flair
Few hotels can offer what Bellagio can: a partnership with its sister resorts for massive, campus-style events. And if you want a wow factor, just look outside. The Fountains of Bellagio provide a backdrop you can’t replicate anywhere else. Experience the Monet here.
Total meeting space: 200,000 sq. ft.
Guest rooms: 3,933
Caesars Palace: where food is the star
Caesars has a who’s-who line-up of celebrity chefs: Gordon Ramsay, Nobu Matsuhisa, Bobby Flay. For planners, that means dining that wows clients as much as the entertainment does. Add in residencies from A-list performers, and events here come with built-in star power.
Total meeting space: 500,000 sq. ft.
Guest rooms: 3,960
Philadelphia Marriott Downtown: big city feel with local flavor
Philly knows how to mix business with personality, and this hotel nails it. Meeting spaces range from grand ballrooms to smaller breakout rooms, but what really stands out is the personal touch. The “Philly Box,” is packed with locally made treats that give events a sense of place. Add in a responsive events team and tech-ready spaces, and you’ve got a downtown spot that feels both polished and authentic.
Total meeting space: 93,868 sq. ft.
Guest rooms: 1,408
Book Philadelphia Marriott Downtown
Fontainebleau Miami Beach: convention center in the sky
Forget long walks or shuttle buses. Fontainebleau connects straight to a new convention center by skybridge, so attendees can flow between sessions with ease. The rooftop terrace overlooking Biscayne Bay is the cherry on top, perfect for sunset receptions.
Total meeting space: 231,340 sq. ft.
Guest rooms: 1,504
Book Fontainebleau Miami Beach
The Phoenician, Scottsdale: desert backdrops meet unique venues
Meetings here aren’t confined to ballrooms. From historic sites like the Jokake Inn to Sonoran Desert sunsets, planners can build events that feel tied to the land itself. It’s equal parts business and bucket-list experience. Experience The Phoenician Grand Ballroom.
Total meeting space: 160,000 sq. ft.
Guest rooms: 643
Hyatt Regency Chicago: size with style
As Chicago’s largest hotel, this property has the capacity for mega events but it also knows how to deliver memorable touches. The Crystal Ballroom, with views of Tribune Tower and the Wrigley Building, gives gatherings the kind of backdrop that makes people pull out their phones. Experience the Grand Ballroom here.
Total meeting space: 240,000 sq. ft.
Guest rooms: 2,032
Why these hotels stand out to event planners
These hotels prove that meeting success is in the details. Whether it’s starry ballroom lights, menus built for foodies, or skyline decks that double as cocktail lounges, they all know how to turn the pressure of planning into an experience worth remembering.
This is just a small snapshot. For more top hotels in North America and what put them at top spot, check out our free guide.
